B-Brussels: serial supply services: purchase and management of serials subscriptions on behalf of the library of the European Parliament

Country:

Belgium

City/Locality:

BRYJELLES

Notice/Contract Number:

eu:181444-2008

Publication Date:

Jul 16, 2008

Deadline:

Aug 13, 2008

Buyer:

EUROPEAN PARLIAMENT

Original Language:

English

Address:

EUROPEAN PARLIAMENT
BRUSSELS , RÉGION DE BRUXELLES-CAPITALE / BRUSSELS HOOFDSTEDELIJK GEWEST
Belgium

Email:

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Notice Type: PARL
-
Contract notice
Regulation of Procurement: European Institution/Agency or International Organisation
EU Official Journal Publication: 136/2008
, #
181444-2008
Referenced Document Number: 79203-2008
Contract Nature: Service contract
Procedure Type: Open procedure
Type of Bid Required: Partial tender
Awarding Criteria: The most economic tender

Summary:
Contract notice
Services
Section I: Contracting authority
I.1) Name, addresses and contact point(s): European Parliament,
Directorate-General for the Presidency, Directorate E — The Library, attn:
Budget and Finance Unit, Rue Wiertz, 60, B-1047 Bruxelles/Brussel. Tel.
(32-2) 284 38 52. Fax (32-2) 284 09 20. E-mail:
dg1-budg&fin@europarl.europa.eu.
Internet address(es):
General address of the contracting authority: www.europarl.europa.eu.
Further information can be obtained at:
As in above-mentioned contact point(s).
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
As in above-mentioned contact point(s).
Tenders or requests to participate must be sent to:
As in above-mentioned contact point(s).
I.2) Type of the contracting authority and main activity or activities:
European institution/agency or international organisation.
The contracting authority is purchasing on behalf of other contracting
authorities: no.
Section II: Object of the contract
II.1) Description
II.1.1) Title attributed to the contract by the contracting authority:
Serial supply services: purchase and management of serials subscriptions
on behalf of the Library of the European Parliament.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Services.
Service category: No 27.
Main place of performance: Library of the European Parliament in
B-Bruxelles/Brussel.
NUTS code: BE1.
II.1.3) The notice involves: The establishment of a framework agreement.
II.1.4) Information on framework agreement
II.1.5) Short description of the contract or purchase(s): This
specification concerns serial supply services: the purchase and management
of serials subscriptions on behalf of the Library of the European
Parliament. The service supplier acts as the agent of the Parliament in
managing these subscriptions. The services to be provided include order
processing to ensure a calendar year delivery cycle, arranging publisher
payments and claiming missing issues.
2.2. The tender is divided in 2 lots, as follows:
Lot 1 — supply services for hard-copy serials.
Lot 2 — supply services for online serials.
In addition to the lots, there is a chapter to cover optional added-value
serials services which may be offered in combination with individual lots
in the specification (the standing orders category is included in this
chapter).
Tenderers may submit a tender for 1 or both lots. The lots are independent
of each other and maybe awarded to different tenderers.
The duration of the framework contract shall be of 1 year, tacitly
renewable up to a maximum of 3 times.
II.1.6) Common procurement vocabulary (CPV): 22200000, 78400000.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
No.
II.1.8) Division into lots: Yes.
Tenders should be submitted for: 1 or more lots.
II.1.9) Variants will be accepted: No.
II.2) Quantity or scope of the contract
II.2.1) Total quantity or scope: Estimated value excluding VAT:
range: between EUR 600 000 and EUR 900 000.
II.2.2) Options: No.
II.3) Duration of the contract or time limit for completion: Duration in
months: 12 (from the award of the contract).
Information about lots
Lot No 1
Title: Supply services for hard-copy serials
1) Short description: Supply services for hard-copy serials.
2) Common Procurement Vocabulary (CPV): 22200000, 78400000.
Lot No 2
Title: Supply services for online serials
1) Short description: Supply services for online serials
2) Common Procurement Vocabulary (CPV): 22200000, 78400000.
4) Indication about different date for duration of contract or
starting/completion: Duration in months: 48 (from the award of the
contract).
Section III: Legal, economic, financial and technical information
III.1) Conditions relating to the contract
III.1.4) Other particular conditions to which the performance of the
contract is subject: Yes.
The specifications will only be available in English. However, questions
about the procedure or the contents of the contractual documents can be
asked to the contact unit (see I.1) in English or in French.
III.2) Conditions for participation
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met:
Exclusion criteria: candidates or tenderers shall be excluded from
participation in procurement procedures if:
(a) they are bankrupt or being wound up, are having their affairs
administered by the courts, have entered into an arrangement with
creditors, have suspended business activities, are the subject of
proceedings concerning those matters, or are in any analogous situation
arising from a similar procedure provided for in national legislation or
regulations;
(b) they have been convicted of an offence concerning their professional
conduct by a judgment which has the force of res judicata;
(c) they have been guilty of grave professional misconduct proven by any
means which the contracting authority can justify;
(d) they have not fulfilled obligations relating to the payment of social
security contributions or the payment of taxes in accordance with the
legal provisions of the country in which they are established or with
those of the country of the contracting authority or those of the country
where the contract is to be performed;
(e) they have been the subject of a judgment which has the force of res
judicata for fraud, corruption, involvement in a criminal organisation or
any other illegal activity detrimental to the Communities' financial
interests;
(f) they are currently subject to an administrative penalty referred to in
the Financial Regulation.
Points (a) to (d) of the first subparagraph shall not apply in the case of
purchase of supplies on particularly advantageous terms from a supplier
which is definitively winding up its business activities, or from the
receivers or liquidators of a bankruptcy, through an arrangement with
creditors, or through a similar procedure under national law.
A contract shall not be awarded to candidates or tenderers who, during the
procurement procedure for this contract:
(a) are subject to a conflict of interest;
(b) are guilty of misrepresentation in supplying the information required
by the contracting authority as a condition of participation in the
procurement procedure or fail to supply this information;
(c) find themselves in one of the exclusion situations, referred to above,
points (a) to (f), for this procurement procedure.
Evaluation of the exclusion criteria:
the tenderer to whom the contract is to be awarded will be required,
within 14 calendar days of the date of notification of the provisional
award of the contract and before the contract is signed, to supply the
following documentary evidence:
— a recent extract from the judicial record or, failing that, a recent
equivalent document issued by a judicial or administrative authority in
the country of origin or provenance showing that the tenderer to whom the
contract is to be awarded is not in one of the situations referred to in
Article 93(1)(a), (b) or (e) of the Financial Regulation;
— a recent certificate issued by the competent authority of the State
concerned proving that the tenderer is not in the situation referred to in
Article 93((1)(d) of the Financial Regulation. Where a document of that
kind is not issued in the country concerned, and in respect of the other
exclusion situations referred to in Article 93 of the Financial
Regulation, it may be replaced by a sworn or, failing that, a solemn
statement made by the interested party before a judicial or administrative
authority, a notary or a qualified professional body in his country of
origin or provenance;
—an attestation on the tenderer's honour, duly dated and signed, in which
he declares that he is not in one of the situations referred to in Article
94 of the Financial Regulation. The tenderer to whom the contract is to be
awarded shall be exempt from the requirement to submit the documentary
evidence referred to in paragraph 1 if that evidence has already been
submitted for the purposes of another European Parliament procurement
procedure and provided that the documents in question were not issued more
than 1 year previously and are still valid. In such cases, the tenderer
shall attest on his honour that the supporting documents have already been
provided in a previous procurement procedure, that he shall identify, and
that no changes in his situation have occurred.
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating if requirements are met:
tenderers must have sufficient economic and financial capacity to enable
them to perform the contract in compliance with the contractual
provisions.
If, in the light of the information supplied, the European Parliament has
serious doubts about a tenderer's financial capacity, or if this is
clearly insufficient for performance of the contract, the tender may be
rejected without the tenderer being able to claim any financial
compensation.
In respect of the contract which is the subject of this invitation to
tender the European Parliament requires tenderers to have a minimum
financial and economic capacity which will be assessed on the basis of the
operating profit over the last 3 financial years.
Financial and economic capacity will be assessed on the basis of the
information included in one of the following documents, to be supplied by
tenderers:
— appropriate statements from banks or evidence of professional risk
indemnity insurance; or
— the presentation of balance sheets or extracts from balance sheets for
at least the last 2 years for which accounts have been closed, where
publication of the balance sheet is required under the company law of the
country in which the economic operator is established; or
— a statement of overall turnover and turnover concerning the works,
supplies or services covered by the contract during a period which may be
no more than the last 3 financial years.
If the tenderer is unable to provide the references requested, he may
prove his economic and financial capacity by any other means which the
European Parliament considers appropriate.
III.2.3) Technical capacity: Information and formalities necessary for
evaluating if requirements are met:
tenderers must have sufficient technical and professional capacity to
enable them to perform the contract in compliance with the contractual
provisions. If, in the light of the information supplied, the European
Parliament has serious doubts about a tenderer's technical and
professional capacity, or if this is clearly insufficient for performance
of the contract, the tender may be rejected without the tenderer being
able to claim any financial compensation.
In respect of the contract which is the subject of this invitation to
tender the European Parliament requires tenderers to have the following
technical and professional capacity:
— at least 3 years' experience in serials subscriptions management for
corporate clients;
— provide evidence of client satisfaction with tenderers' services and up
to 3 clients which the European Parliament can contact to discuss
tenderers' service.
The technical and professional capacity of economic operators will be
substantiated by 1 or more of the following documents:
(a) the educational and professional qualifications of the service
provider or contractor and/or those of the firm's managerial staff and, in
particular, those of the person or persons responsible for providing the
services or carrying out the works;
(b) a description of the measures employed to ensure the quality of the
supplies;
(c) an indication of the environmental management measures that the
economic operator will be able to apply when performing the contract.
If the tenderer is unable to provide the references requested, he may
prove his technical and professional capacity by any other means which the
European Parliament considers appropriate.
Minimum level(s) of standards possibly required: For more information on
technical capacity regarding each of the lots, please see the
specifications.
III.2.4) Reserved contracts: No.
III.3) Conditions specific to services contracts
III.3.1) Execution of the service is reserved to a particular profession:
No.
III.3.2) Legal entities should indicate the names and professional
qualifications of the staff responsible for the execution of the service:
Yes.
Section IV: Procedure
IV.1) Type of procedure
IV.1.1) Type of procedure: Open.
IV.2) Award criteria
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated in the specifications, in the invitation to
tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used: No.
IV.3) Administrative information
IV.3.1) File reference number attributed by the contracting authority:
EP/DG1E/SER/2008/015F.
IV.3.2) Previous publication(s) concerning the same contract: Prior
information notice:
Notice number in OJ: 2008/S 59-79203 of 26.3.2008.
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document: Time limit for receipt of requests for documents
or for accessing documents: 6.8.2008 (18:00).
Payable documents: no.
IV.3.4) Time limit for receipt of tenders or requests to participate:
13.8.2008 (18:00).
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: English, French.
IV.3.7) Minimum time frame during which the tenderer must maintain the
tender: Duration in month(s): 12 (from the date stated for receipt of
tender).
IV.3.8) Conditions for opening tenders: 20.8.2008 (11:00).
Place: please refer to letter of invitation to tender.
Persons authorised to be present at the opening of tenders: yes.
1 representative of each tenderer.
Section VI: Complementary information
VI.1) This is a recurrent procurement: Yes.
Estimated timing for further notices to be published: 2012.
VI.2) Contract related to a project and/or programme financed by EU
funds: No.
VI.4) Procedures for appeal
VI.4.1) Body responsible for appeal procedures: Court of the First
Instance of the European Communities, boulevard Konrad Adenauer, L-2925
Luxembourg. Tel. (352) 43 03-1. Fax (352) 43 37 66. E-mail:
CFI.Registry@curia.europa.eu. URL: www.curia.europa.eu.
Body responsible for mediation procedures:
The European Ombudsman, 1, avenue du Président Robert Schuman BP 403,
F-67001 Strasbourg Cedex. Tel. (33) 388 17 23 13. Fax (33) 388 17 90 62.
E-mail: euro-ombudsman@europarl.europa.eu. URL:
www.euro-ombudsman.europa.eu.
VI.5) Date of dispatch of this notice: 4.7.2008.

B-Brussels: serial supply services: purchase and management of serials subscriptions on behalf of the library of the European Parliament

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