SZ-Mbabane: EDF — provision of supplementary reading materials in English and siSwati for primary schools ('book boxes')

Country:

Swaziland

City/Locality:

MPAMPANE

Notice/Contract Number:

eu:181378-2008

Publication Date:

Jul 16, 2008

Deadline:

Sept 15, 2008

Buyer:

EUROPEAN DEVELOPMENT FUND OPERATIONS, PRINCIPAL SECRETARY, MINISTRY OF ECONOMIC PLANNING AND DEVELOPMENT

Original Language:

English

Address:

EUROPEAN DEVELOPMENT FUND OPERATIONS, PRINCIPAL SECRETARY, MINISTRY OF ECONOMIC PLANNING AND DEVELOPMENT
MBABANE
Swaziland

Email:

Click here

Notice Type: 0708
-
Contract notice
Regulation of Procurement: External aid and European Development Fund
EU Official Journal Publication: 136/2008
, #
181378-2008
Contract Nature: Supply contract
Procedure Type: Open procedure
Type of Bid Required: Partial tender
Awarding Criteria: Not defined

Summary:
Location: ACP/Kingdom of Swaziland
Supply procurement notice
1. Publication reference: EuropeAid/127157/D/SUP/SZ
2. Procedure: Open international.
3. Programme: 9th European Development Fund. Support to education and
training programme.
4. Financing: Financing agreement 9313/SW. Accounting No 9 ACP SW 003/03.
5. Contracting authority: The Government of the Kingdom of Swaziland,
represented by the National Authorising Officer, European Development Fund
Operations, Principal Secretary, Ministry of Economic Planning and
Development, PO Box 602, Mbabane H100, Kingdom of Swaziland.
Contract specifications
6. Description of the contract: The Government of the Kingdom of
Swaziland is in the process of providing primary Grades 1 to 4 with
supplementary reading materials in English and siSwati. Supplementary
reading materials will be kept in classrooms, stored in custom-made book
containers ('book boxes'). 563 primary schools will benefit from the
intervention. Suitably qualified firms are invited to provide
supplementary reading materials in English and siSwati (lot 1), and
custom-made book containers (lot 2).
7. Number and titles of lots: Lot 1: Provision of 450 publications for
each of the 563 primary schools as supplementary reading materials
(English and siSwati).
Lot 2: Provision of 2 275 custom-made book storage containers ('book
boxes').
Terms of participation
8. Eligibility and rules of origin: Participation in tendering is open on
equal terms to natural and legal persons (participating either
individually or in a grouping (consortium) of tenderers) from ACP States
and Member States of the European Union contributing to the European
Development Fund and international organisations as authorised by the
instrument applicable to the programme under which the contract is
financed (see also item 22 below). All goods supplies under this contract
must originate in these countries.
9. Grounds for exclusion: Tenderers must submit a statement to the effect
that they are not in any of the situations listed in point 2.3.3 of the
'Practical Guide to contracts procedures for EC external actions'.
10. Number of tenders: Tenderers may submit only 1 tender per lot.
Tenders for parts of a lot will not be considered. Any tenderer may state
in its tender that it would offer a discount in the event that its tender
is accepted for more than 1 lot. Tenderers may not submit a tender for a
variant solution in addition to their tender for the supplies required in
the tender dossier.
11. Tender guarantee: Tenderers must provide a tender guarantee of:
EUR 10 000 for lot 1,
EUR 1 000 for lot 2
when submitting their tender. This guarantee will be released to
unsuccessful tenderers once the tender procedure has been completed and to
the successful tenderer(s) upon signature of the contract by all parties.
This guarantee will be called upon if the tenderer does not fulfil all
obligations stated in its tender.
12. Performance guarantee: The successful tenderer will be asked to
provide a performance guarantee of 10 % of the amount of the contract at
the signing of the contract. This guarantee must be provided no later than
30 days after the tenderer receives the contract signed by the contracting
authority. If the selected tenderer fails to provide such a guarantee
within this period, the contract will be void and a new contract may be
drawn up and sent to the tenderer which has submitted the next best
compliant tender.
13. Information meeting and/or site visit: No information meeting is
planned.
14. Tender validity: Tenders must remain valid for a period of 90 days
after the deadline for submission of tenders.
15. Period of performance: Provisional acceptance will take place 120
days after date of contract signature.
Selection and award criteria
16. Selection criteria: The following selection criteria will be applied
to tenderers. In the case of tenders submitted by a consortium, these
selection criteria will be applied to the consortium as a whole:
Lot 1: Provision of 450 publications for each of the 563 primary schools
as supplementary reading materials (English and siSwati)
1) Economic and financial capacity of tenderer (based on item 3 of the
tender form for a supply contract):
(a) the average annual turnover of the tenderer must exceed at least 2
times the financial proposal of the tender (lot 1);
(b) the averages of cash and cash equivalents at the beginning and end of
year are positive.
2) Professional capacity of tenderer (based on items 4 and 5 of the tender
form for a supply contract):
(a) has a proven track record of supplying books and other media to
national and international clients;
(b) at least 20 % of the tenderer's staff working in the field related to
this tender are permanent.
3) Technical capacity of tenderer (based on items 5 and 6 of the tender
form for a supply contract):
(a) the tenderer has successfully completed at least 3 contracts related
to this tender with a budget of that of this contract in the past 3 years;
(b) the tenderer has worked successfully on at least 5 projects in fields
related to this contract in the past 3 years.
Lot 2: Provision of 2 275 custom-made book storage containers ('book
boxes')
1) Economic and financial capacity of tenderer (based on item 3 of the
tender form for a supply contract):
(a) the average annual turnover of the tenderer must exceed at least 2
times the financial proposal of the tender (lot 2);
(b) the averages of cash and cash equivalents at the beginning and end of
year are positive.
2) Professional capacity of tenderer (based on items 4 and 5 of the tender
form for a supply contract):
(a) has a professional licence appropriate to this contract;
(b) at least 50 % of staff currently working for the applicant work in
fields related to this contract;
(c) at least 20 % of all staff working for the candidate this year in
fields related to this contract are permanent;
(d) has a proven track record of cabinet making/interior works and
fittings/carpentry.
3) Technical capacity of tenderer (based on items 5 and 6 of the tender
form for a supply contract):
(a) the tenderer has successfully completed at least 1 contract with a
budget of at least that of this contract in the past 3 years;
(b) the tenderer has worked successfully on at least 5 projects in fields
related to this contract in the past 3 years.
An economic operator may, where appropriate and for a particular contract,
rely on the capacities of other entities, regardless of the legal nature
of the links which it has with them. It must in that case prove to the
contracting authority that it will have at its disposal the resources
necessary for performance of the contract, for example by producing an
undertaking on the part of those entities to place those resources at its
disposal. Such entities must respect the same rules of eligibility and
notably that of nationality, as the economic operator.
17. Award criteria: Price (lot 1 and lot 2).
Tendering
18. How to obtain the tender dossier: The tender dossier is available
from the following Internet address: http://ec.europa.eu/europeaid/work/
procedures/implementation/supplies/index_en.htm. The tender dossier is
also available for collection from the contracting authority in Room 413
at the address below. Tenders must be submitted using the standard tender
form for a supply contract included in the tender dossier, whose format
and instructions must be strictly observed.
Tenderers with questions regarding this tender should send them in writing
to:
National Authorising Officer, European Development Fund Operations,
Principal Secretary, Ministry of Economic Planning and Development, PO Box
602, Mbabane H100, Kingdom of Swaziland. Fax (268) 404 21 57. E-mail:
ta2nao@gov.sz
and copy to:
The Team Leader, SET Programme (MoE), PO Box 329, Mbabane H100, Kingdom of
Swaziland. Fax: (268) 404 55 40. Email: andreas.schott@realnet.co.sz
(mentioning the publication reference shown in item 1) at least 21 days
before the deadline for submission of tenders given in item 19. The
contracting authority must reply to all tenderers' questions at least 11
days before the deadline for submission of tenders. Eventual
clarifications to the tender dossier shall be published on the EuropeAid
website at http://ec.europa.eu/europeaid/cgi/frame12.pl.
19. Deadline for submission of tenders: The deadline for submission of
tenders is 15.9.2008 (10:00) at Room 413, Office of the National
Authorising Officer, European Development Fund Operations, Ministry of
Economic Planning and Development, PO Box 602, Mbabane H100, Kingdom of
Swaziland.
Any tender received after this deadline will not be considered.
20. Tender opening session: The tender opening session will take place on
15.9.2008 (10:05) in Conference Room 414 at the following address:
National Authorising Officer, European Development Fund Operations,
Principal Secretary, Ministry of Economic Planning and Development, PO Box
602, Mbabane, Kingdom of Swaziland.
21. Language of the procedure: All written communications for this tender
procedure and contract must be in English.
22. Legal basis: ACP–EC Partnership Agreement signed at Cotonou on
23.6.2000 as amended on 25.6.2005.
Decision No 2/2002 of the ACP–EC Council of Ministers published in OJ L
320 of 23.11.2002.

SZ-Mbabane: EDF — provision of supplementary reading materials in English and siSwati for primary schools ('book boxes')

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