UK-Belfast: information technology services

Country:

United Kingdom

City/Locality:

MPELPHAST

Notice/Contract Number:

eu:180104-2008

Publication Date:

Jul 12, 2008

Deadline:

Aug 11, 2008

Buyer:

CENTRAL PROCUREMENT DIRECTORATE ON BEHALF OF DEPARTMENT OF EDUCATION, NORTHERN IRELAND

Original Language:

English

Address:

CENTRAL PROCUREMENT DIRECTORATE ON BEHALF OF DEPARTMENT OF EDUCATION, NORTHERN IRELAND
BELFAST , NORTHERN IRELAND
United Kingdom

Web Site:

www.cpdni.gov.uk

Notice Type: 2220
-
Contract notice
Regulation of Procurement: European Communities, with participation by GPA countries
EU Official Journal Publication: 134/2008
, #
180104-2008
Referenced Document Number: 21649-2008
Contract Nature: Service contract
Procedure Type: Restricted procedure
Type of Bid Required: Global tender
Awarding Criteria: The most economic tender

Summary:
CONTRACT NOTICE
Services
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): Central Procurement
Directorate on behalf of Department of Education, Northern Ireland, Clare
House, 303 Airport Road West, Attn: Alan Hamilton, UK-Belfast BT3 9ED.
Tel. (44) 28 90 81 65 18. E-mail: alan.hamilton@dfpni.gov.uk. Fax (44) 28
90 81 65 18.
Internet address(es):
General address of the contracting authority: www.cpdni.gov.uk.
Address of the buyer profile: https://e-sourcingni.bravosolution.com/web/
login.shtml.
Further information can be obtained at: As in above-mentioned contact
point(s).
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
URL: https://e-sourcingni.bravosolution.com/web/login.shtml.
Tenders or requests to participate must be sent to:
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Body governed by public law.
General public services.
The contracting authority is purchasing on behalf of other contracting
authorities: yes.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
Provision of an IT System to Support the Teachers' Pensions Payroll and
Administration Service.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Services.
Service category: No 7.
NUTS code: UKN.
II.1.3) The notice involves: A public contract.
II.1.5) Short description of the contract or purchase(s): The Department
of Education for Northern Ireland wishes to replace the IT systems that
currently support the administration and payment of teachers' pensions.
Existing systems have been in place since 1988 and due to changes in
technology, legislation and working practices they are now limited in
their capacity to support the effective operation of teachers' pensions
business. New systems will assist the Department to improve efficiency in
the delivery of its business and enhance customer service levels. A
"hosted service" arrangement is envisaged and software solutions that
support imaging, workflow, electronic document interfaces and web enabled
self service by members will be required.
II.1.6) Common procurement vocabulary (CPV): 72222300, 72246000,
72500000, 75320000, 72263000, 72230000, 72262000, 72000000.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
Yes.
II.1.8) Division into lots: No.
II.1.9) Variants will be accepted: No.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope: Estimated value excluding VAT: 3 500 000
GBP.
II.2.2) Options: No.
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION: Duration in
months: 120 (from the award of the contract).
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required: None.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them: Payments will be
made in accordance with the Terms and Conditions set out in the tender
documentation.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded: Where a consortium or other grouping
of service providers submits a bid, they will be bound jointly and
severally. Such consortium or grouping must nominate a prime contractor to
deal with Central Procurement Directorate on all matters relating to this
procurement exercise.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met: Suppliers
Instructions How to Express Interest in this Tender: 1. Register your
company on the eSourcing portal (this is only required once): - Browse to
the eSourcing Portal: https://e-sourcingni.bravosolution.com and click the
link to register. - Accept the terms and conditions and click “continue”.
- Enter your correct business and user details. - Note the username you
chose and click “Save” when complete. - You will shortly receive an email
with your unique password (please keep this secure). 2. Express an
Interest in the tender: - Login to the portal with the username/password.
- Click the “PQQs/ITTs Open To All Suppliers” link. (These are
pre-qualification questionnaires or Invitations to Tender open to any
registered supplier). - Click on the relevant PQQ/ITT to access the
content. - Click the “Express Interest” button in the “Actions” box on the
left-hand side of the page. - This will move the PQQ/ITT into your “My
PQQs/My ITTs” page. (This is a secure area reserved for your projects
only). - You can now access any attachments by clicking the “Settings and
Buyer Attachments” in the “Actions” box. 3. Responding to the tender: -
You can now choose to “Reply” or “Reject” (please give a reason if
rejecting). - You can now use the "Messages" function to communicate with
the buyer and seek any clarification. - Note the deadline for completion,
then follow the onscreen instructions to complete the PQQ/ ITT. - There
may be a mixture of online and offline actions for you to perform (there
is detailed online help available). You must then publish your reply using
the publish button in the “Actions” box on the left-hand side of the page.
If you require any further assistance please consult the online help, or
contact the eTendering help desk.
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating if requirements are met: As set out in the
pre-qualification questionnaire.
III.2.3) Technical capacity: Information and formalities necessary for
evaluating if requirements are met: As set out in the pre-qualification
questionnaire.
III.2.4) Reserved contracts: No.
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Restricted.
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate: Envisaged number of operators 5
Objective criteria for choosing the limited number of candidates: Track
Record (50 %).
Recent, relevant, experience in having supplied ICT solutions (hardware
and software) to support the delivery of similar business processes. This
will include experience of providing "hosting" arrangements. (25 %)
Recent, relevant, experience in having supplied occupational pensions
specific solutions, of carrying out bespoke development and/or configuring
existing solutions to meet the needs of clients in a similar operating
environment. (25 %).
Capacity And Capability (40 %).
The skills/experience/qualifications of staff who will be directly
involved in the design, development, implementation and support (pre and
post implementation) of the solution. Staff turnover rate. Number of staff
currently involved in the provision of services similar to those required
by the Department. (25 %) Demonstrable ability to work through pressures
of competing contractual priorities and deliver on time and within budget.
(10 %) Quality standards achieved by the organisation. (5 %).
Economic And Financial Standing (10 %).
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated in the specifications, in the invitation to
tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used: No.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority:
S1531406.
(Project_59).
IV.3.2) Previous publication(s) concerning the same contract: Prior
information notice
Notice number in OJ: 2008/S 17-021649 of 25.1.2008.
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive documentTime limit for receipt of requests for documents or
for accessing documents: 11.8.2008 - 14:59.
Payable documents: no.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
11.8.2008 - 15:00.
IV.3.5) Date of dispatch of invitations to tender or to participate to
selected candidates: 10.11.2008.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: English.
IV.3.8) Conditions for opening tenders: Date: 11.8.2008 - 15:01.
Place: Clare House.
Persons authorised to be present at the opening of tenders: no.
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT: Yes.
Estimated timing for further notices to be published: 2017.
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU
FUNDS: No.
VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures: Central Procurement
Directorate, Clare House, 303 Airport Road West, UK-Belfast BT3 9ED.
E-mail: businessplanningcpd@dfpni.gov.uk. Tel. (44) 28 90 81 62 36. URL:
www.cpdni.gov.uk.
Body responsible for mediation procedures:
As in VI.4.1.
VI.4.2) Lodging of appeals: Precise information on deadline(s) for
lodging appeals: As in VI.4.1.
VI.4.3) Service from which information about the lodging of appeals may
be obtained: As in VI.4.1.
VI.5) DATE OF DISPATCH OF THIS NOTICE: 10.7.2008.

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