NL-Hilversum: motion picture and video services

Country:

Netherlands

City/Locality:

HILVERSUM

Notice/Contract Number:

eu:173433-2008

Publication Date:

Jul 8, 2008

Deadline:

Aug 25, 2008

Buyer:

NEDERLANDS INSTITUUT VOOR BEELD EN GELUID

Original Language:

English

Address:

NEDERLANDS INSTITUUT VOOR BEELD EN GELUID
HILVERSUM , NEDERLAND
Netherlands

Web Site:

http://www.beeldengeluid.nl

92100000 - Motion picture and video services

Notice Type: 2210
-
Contract notice
Regulation of Procurement: European Communities
EU Official Journal Publication: 130/2008
, #
173433-2008
Contract Nature: Service contract
Procedure Type: Open procedure
Type of Bid Required: Global or partial tender
Awarding Criteria: Lowest price

Summary:
CONTRACT NOTICE
Services
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): Nederlands Instituut voor
Beeld en Geluid, PO 1060, Attn: Mr. A.S. Wisse, NL-1200BB Hilversum. Tel.
(31) 356 22 20 20.
Internet address(es):
General address of the contracting authority: http://www.beeldengeluid.nl.
Further information can be obtained at: Stratix Consulting, Utrechtseweg
29, Attn: Mr. A. Wisse, NL-1213 TK Hilversum. Tel. (31) 356 22 20 20.
E-mail: conservationfilm@beeldengeluid.nl. Fax (31) 356 22 20 29. URL:
www.stratix.com.
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
Stratix Consulting, Utrechtseweg 29, Attn: Mr. A. Wisse, NL-1213 TK
Hilversum. Tel. (31) 356 22 20 20. E-mail:
conservationfilm@beeldengeluid.nl. Fax (31) 356 22 20 29. URL:
www.stratix.com.
Tenders or requests to participate must be sent to: Stratix Consulting,
Utrechtseweg 29, Attn: Mr. A. Wisse, NL-1213 TK Hilversum. Tel. (31) 356
22 20 20. E-mail: conservationfilm@beeldengeluid.nl. Fax (31) 356 22 20
29. URL: www.stratix.com.
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Body governed by public law.
Recreation, culture and religion.
The contracting authority is purchasing on behalf of other contracting
authorities: no.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
Conservation of acetate film material.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Services.
Service category: No 26.
Main place of performance: Hilversum (pickup and delivery).
NUTS code: NL.
II.1.3) The notice involves: A public contract.
II.1.5) Short description of the contract or purchase(s): contract
comprises the conservation of acetate film material. The film material in
this Tender contains two of Dutch TV-history’s most valuable
sub-collections, namely NOS-Journaal (news broadcast) and TV-Programma.
Both collections have a high historical value since they commemorate and
illustrate the first 15 years of the new medium (television). The contract
involves the conservation of historical film recordings on 16-mm
black-and-white film, documenting television film material from 1952 up to
and including 1967/68. For more information see the Tender Specification
Document.
II.1.6) Common procurement vocabulary (CPV): 92100000.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
No.
II.1.8) Division into lots: Yes.
Tenders should be submitted for: one or more lots.
II.1.9) Variants will be accepted: No.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope: The total size of the order comprises
roughly 2 300 hours of film material, made up of the sub- collections
NOS-Journaal and TV-programma. The minimum amount of purchase encompasses
2 x 960 hours. In the case of extension of the contract, new agreements
will be made on the further purchase of copied material.
II.2.2) Options: No.
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION: Duration in
months: 60 (from the award of the contract).
INFORMATION ABOUT LOTS
LOT NO 1
TITLE: Conservation of Film Material
1) SHORT DESCRIPTION: Conservation of Film Material.
2) COMMON PROCUREMENT VOCABULARY (CPV): 92100000.
3) QUANTITY OR SCOPE: Minimum of 960 hours: 240 hours per year.
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR
STARTING/COMPLETION: Duration in months: 60 (from the award of the
contract).
5) ADDITIONAL INFORMATION ABOUT LOTS: Fifth year is optional with a
volume to be agreed later.
LOT NO 2
TITLE: Conservation of Film Material
1) SHORT DESCRIPTION: Conservation of Film Material.
2) COMMON PROCUREMENT VOCABULARY (CPV): 92100000.
3) QUANTITY OR SCOPE: Minimum of 960 hours: 240 hours per year.
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR
STARTING/COMPLETION: Duration in months: 60 (from the award of the
contract).
5) ADDITIONAL INFORMATION ABOUT LOTS: Fifth year is optional with a
volume to be agreed later.
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met: Refer to
Specification Document.
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating if requirements are met: Refer to Specification
Document.
Minimum level(s) of standards possibly required: Refer to Specification
Document. Tenderer must have the economic and financial capacity to carry
out the contract for the whole length, including possible extent, of the
contract. a) a healthy financial and economic standing of his enterprise,
guaranteeing continuity of his services for the duration of the contract
and during any possible extended period. b) to have an overall turnover
that exceeds 1 million Euro per year during the last three fiscal years
(not averaged). c) to have a Current Ratio (Equity / Total Capital) of 0.2
or more and a ratio (Current Assets / Short-term Borrowing) of 1.0 or more
the last three financial years. d) the ability to provide a bank statement
(dating back three months at most), stating sufficient financial and
economic standing for the execution of the project.
III.2.3) Technical capacity: Information and formalities necessary for
evaluating if requirements are met: Refer to Specification Document.
Minimum level(s) of standards possibly required: Refer to Specification
Document. Tenderer must have the technical capacity to perform the tasks
involved in this Tender as described in the Tender Specifications and in
the context of cultural value and historical heritage of the material.
Especially: - The staff involved having knowledge of different techniques
and at least 3 years of experience in the field of conservation and
restoration. - The staff performing the ‘grading’ having at least 3 years
experience in the sight grading of historical film material from archives
and in working with grading machines such as the Hazetine.
III.2.4) Reserved contracts: No.
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession:
No.
III.3.2) Legal entities should indicate the names and professional
qualifications of the staff responsible for the execution of the service:
Yes.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Open.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: Lowest price.
IV.2.2) An electronic auction will be used: No.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.2) Previous publication(s) concerning the same contract: No.
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive documentTime limit for receipt of requests for documents or
for accessing documents: 25.8.2008 - 13:00.
Payable documents: no.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
25.8.2008 - 14:00.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: Dutch. English.
IV.3.7) Minimum time frame during which the tenderer must maintain the
tender: Duration in month(s): 6 (from the date stated for receipt of
tender).
IV.3.8) Conditions for opening tenders: Date: 25.8.2008.
Persons authorised to be present at the opening of tenders: no.
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT: No.
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU
FUNDS: No.
VI.3) ADDITIONAL INFORMATION: For general information about the project
"Images of the Future" please refer to
www.beeldenvoordetoekomst.nl/en/1/Home.
VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures: Court of the Hague, PO
20302, NL-2500EZ The Hague. URL: www.rechtspraak.nl/gerechten/rechtbank/
s-gravenhage.
VI.5) DATE OF DISPATCH OF THIS NOTICE: 3.7.2008.

NL-Hilversum: motion picture and video services

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