UK-Stoke-on-Trent: printing, publishing and related services

Country:

United Kingdom

City/Locality:

STOKE-ON-TRENT

Notice/Contract Number:

eu:168212-2008

Publication Date:

Jul 19, 2008

Deadline:

Aug 4, 2008

Buyer:

STOKE-ON-TRENT CITY COUNCIL

Original Language:

English

Address:

STOKE-ON-TRENT CITY COUNCIL
STOKE-ON-TRENT , Stoke-on-Trent
United Kingdom

Web Site:

www.stoke.gov.uk

Notice Type: 2220
-
Contract notice
Regulation of Procurement: European Communities
EU Official Journal Publication: 126/2008
, #
168212-2008
Contract Nature: Service contract
Procedure Type: Restricted procedure
Type of Bid Required: Global or partial tender
Awarding Criteria: The most economic tender

Summary:
CONTRACT NOTICE
Services
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): Stoke-on-Trent City Council,
Corporate Purchasing and Contracts Unit, Central Services Directorate, PO
Box 1709, Swann House, Boothen Road, Attn: Darren Pearce,
UK-Stoke-on-Trent ST4 4UJ. Tel. 017 82 23 28 41. E-mail:
darren.pearce@stoke.gov.uk. Fax 017 82 23 59 20.
Internet address(es):
General address of the contracting authority: www.stoke.gov.uk.
Address of the buyer profile: www.stoke.gov.uk.
Further information can be obtained at: As in above-mentioned contact
point(s).
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
www.wmcoe.bravosolution.com. URL: www.wmcoe.bravosolution.com.
Tenders or requests to participate must be sent to: As in above-mentioned
contact point(s).
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Regional or local authority.
Housing and community amenities.
General public services.
Social protection.
Health.
Public order and safety.
Education.
Recreation, culture and religion.
Economic and financial affairs.
Environment.
The contracting authority is purchasing on behalf of other contracting
authorities: yes.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
UK-Stoke-on-Trent: production and project management of the publication
'our city'.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Services.
Service category: No 15.
Main place of performance: Stoke-on-Trent.
NUTS code: UKG23.
II.1.3) The notice involves: A public contract.
II.1.5) Short description of the contract or purchase(s): Expressions of
interest are invited in respect of a tender for the Production and Project
Management of Stoke-on-Trent's multi-agency publication 'Our City'. This
is published by a partnership of Stoke-on-Trent City Council,
Stoke-on-Trent Primary Care Trust, Staffordshire Police and Staffordshire
Fire and Rescue Service. The City Council reserve the right for additional
partner organisations to join the 'Our City' partnership at a later date.
The scope of the contract will cover all aspects of the production and
management of 'Our City' including journalism, selling advertising
inclusive of statutory notices, editorial services, photography,
sub-editing, design, layout and graphics, proof reading, printing in four
process colours throughout and solus delivery to all homes and businesses
within Stoke-on-Trent. 'Our City' is produced on a monthly basis and
typically has 16 to 24 pages depending on the edition with a print run of
125,000.
The contract will run for a 2 year period from 1.1.2009 to 31.12.2010. The
first edition of 'Our City' to be produced under the contract will
therefore be the January 2009 edition and thereafter, the publication will
be produced on a monthly basis. It should be noted however, that
Stoke-on-Trent City Council and the other members of the 'Our City'
partnership reserve the right to change the number and frequency of
editions of 'Our City' during the course of the contract.
The responses to the Pre-Qualification Questionnaire will be assessed and
used to select companies to be invited to tender. The successful companies
from the pre-qualification exercise will be provided with a full
specification for 'Our City' at the invitation to tender stage of the
procurement exercise.
The City Council does not bind itself to accept the lowest or any tender.
II.1.6) Common procurement vocabulary (CPV): 78000000, 78240000.
II.1.8) Division into lots: Yes.
Tenders should be submitted for: one or more lots.
II.1.9) Variants will be accepted: No.
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION: Starting:
1.1.2009. Completion: 31.12.2010.
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.4) Other particular conditions to which the performance of the
contract is subject: No.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met: (a) is
bankrupt or is being wound up, where his affairs are being administered by
the court, where he has entered into an arrangement with creditors, where
he has suspended business activities or is in any analogous situation
arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an
order for compulsory winding up or administration by the court or of an
arrangement with creditors or of any other similar proceedings under
national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata
in accordance with the legal provisions of the country of any offence
concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means
which the contracting authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social
security contributions in accordance with the legal provisions of the
country in which he is established or with those of the country of the
contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in
accordance with the legal provisions of the country in which he is
established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information
required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal
organisation, as defined in Article 2(1) of Council Joint Action
98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in
Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council
Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of
Article 1 of the Convention relating to the protection of the financial
interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined
in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of
the use of the financial system for the purpose of money laundering.
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating if requirements are met: (a) appropriate
statements from banks or, where appropriate, evidence of relevant
professional risk indemnity insurance;
(b) the presentation of balance-sheets or extracts from the
balance-sheets, where publication of the balance-sheet is required under
the law of the country in which the economic operator is established;
(c) a statement of the undertaking's overall turnover and, where
appropriate, of turnover in the area covered by the contract for a maximum
of the last 3 financial years available, depending on the date on which
the undertaking was set up or the economic operator started trading, as
far as the information on these turnovers is available.
III.2.3) Technical capacity: Information and formalities necessary for
evaluating if requirements are met: (a) a list of the works carried out
over the past 5 years, accompanied by certificates of satisfactory
execution for the most important works. These certificates shall indicate
the value, date and site of the works and shall specify whether they were
carried out according to the rules of the trade and properly completed.
Where appropriate, the competent authority shall submit these certificates
to the contracting authority direct;
(b) a list of the principal deliveries effected or the main services
provided in the past 3 years, with the sums, dates and recipients, whether
public or private, involved. Evidence of delivery and services provided
shall be given: - where the recipient was a contracting authority, in the
form of certificates issued or countersigned by the competent authority, -
where the recipient was a private purchaser, by the purchaser's
certification or, failing this, simply by a declaration by the economic
operator;
(c) an indication of the technicians or technical bodies involved, whether
or not belonging directly to the economic operator's undertaking,
especially those responsible for quality control and, in the case of
public works contracts, those upon whom the contractor can call in order
to carry out the work;
(d) a description of the technical facilities and measures used by the
supplier or service provider for ensuring quality and the undertaking's
study and research facilities;
(e) where the products or services to be supplied are complex or,
exceptionally, are required for a special purpose, a check carried out by
the contracting authorities or on their behalf by a competent official
body of the country in which the supplier or service provider is
established, subject to that body's agreement, on the production
capacities of the supplier or the technical capacity of the service
provider and, if necessary, on the means of study and research which are
available to it and the quality control measures it will operate;
(f) the educational and professional qualifications of the service
provider or contractor and/or those of the undertaking's managerial staff
and, in particular, those of the person or persons responsible for
providing the services or managing the work;
(g) for public works contracts and public services contracts, and only in
appropriate cases, an indication of the environmental management measures
that the economic operator will be able to apply when performing the
contract;
(h) a statement of the average annual manpower of the service provider or
contractor and the number of managerial staff for the last 3 years;
(i) a statement of the tools, plant or technical equipment available to
the service provider or contractor for carrying out the contract;
(j) an indication of the proportion of the contract which the services
provider intends possibly to subcontract;
(k) with regard to the products to be supplied: (i) samples, descriptions
and/or photographs, the authenticity of which must be certified if the
contracting authority so requests; (ii) certificates drawn up by official
quality control institutes or agencies of recognised competence attesting
the conformity of products clearly identified by references to
specifications or standards.
III.2.4) Reserved contracts: No.
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession:
No.
III.3.2) Legal entities should indicate the names and professional
qualifications of the staff responsible for the execution of the service:
Yes.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Restricted.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated in the specifications, in the invitation to
tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used: No.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive documentPayable documents: no.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
4.8.2008 - 16:00.
IV.3.5) Date of dispatch of invitations to tender or to participate to
selected candidates: 26.8.2008.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: English.
SECTION VI: COMPLEMENTARY INFORMATION
VI.3) ADDITIONAL INFORMATION: The tender is being done electronically
through the Bravo Solution e-tendering system and you will have to
register with them to access the information. You will find it under the
heading: PQQ Title: Production and Project Management of the Publication
'Our City', Bravo Project Code: tender_17577, PQQ Code: rfi_28560. The web
address for Bravo Solution is www.wmcoe.bravosolution.com and you will
have to register and follow the instructions below: Suppliers Instructions
How to Express Interest in this Tender by PQQ: 1. Register your company on
the WMCOE eTendering portal (this is only required once) - Click the
"Click here to register" link - Accept the terms and conditions and click
"continue" - Enter your correct business and user details - Note the
username you chose and click "Save" when complete - You will shortly
receive an email with your unique password (please keep this secure) 2.
Responding to the PQQ - Login to the portal with the username/password -
Click the "Open Access PQQs" link. (This is a secure area reserved for
your projects only) - Click on the relevant PQQ to access the content. -
Click the "Express Interest" button in the "Actions" box on the left-hand
side of the page. - This will move the PQQ into your "My PQQs" page. (This
is a secure area reserved for your projects only) - Click on the PQQ code,
you can now access any attachments by clicking the "Settings and Buyer
Attachments" in the "Actions" box 3. You can now choose to "Reply" or
"Reject" (please give a reason if rejecting) - You can now use the
'Messages' function to communicate with the buyer and seek any
clarification - Note the deadline for completion, then follow the onscreen
instructions to complete the PQQ - There may be a mixture of online &
offline actions for you to perform (there is detailed online help
available). If you require any further assistance use the online help, or
the BravoSolution help desk is available Mon - Fri (8:00 - 16:00) on
email: help@bravosolution.co.uk Phone: 080 00 11 24 70 / Fax: 020 70 80 04
80.
GO reference: GO 08062746/01.
VI.5) DATE OF DISPATCH OF THIS NOTICE: 27.6.2008.

Update: Jul 19, 2008

Notice Type: 8098
-
Additional information
Regulation of Procurement: European Communities
EU Official Journal Publication: 139/2008
, #
185234-2008
Referenced Document Number: 168212-2008
Contract Nature: Service contract
Procedure Type: Restricted procedure
Type of Bid Required: Global or partial tender
Awarding Criteria: The most economic tender

Summary:
Stoke-on-Trent City Council, Corporate Purchasing and Contracts Unit,
Central Services Directorate, PO Box 1709, Swann House, Boothen Road,
attn: Darren Pearce, UK-ST4 4UJ Stoke-on-Trent. Tel. 017 82 23 28 41.
E-mail: darren.pearce@stoke.gov.uk. Fax 017 82 23 59 20.
(Supplement to the Official Journal of the European Union, 02.07.2008,
2008/S 126-168212)
RE: CPV: 78000000, 78240000.
Printing, publishing and related services.Other additional information:
Completed tenders must be returned electronically through the
BravoSolution e-tendering system at www.wmcoe.bravosolution.com and NOT
sent to the contracting authority.
GO reference: GO 08071625/01.

UK-Stoke-on-Trent: printing, publishing and related services

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