UK-Swindon: provision of services to the community

Country:

United Kingdom

City/Locality:

SWINDON

Notice/Contract Number:

eu:168048-2008

Publication Date:

Jul 29, 2008

Deadline:

Aug 20, 2008

Buyer:

SWINDON BOROUGH COUNCIL

Original Language:

English

Address:

SWINDON BOROUGH COUNCIL
SWINDON
United Kingdom

Web Site:

www.swindon.gov.uk

Notice Type: 2210
-
Contract notice
Regulation of Procurement: European Communities
EU Official Journal Publication: 126/2008
, #
168048-2008
Contract Nature: Service contract
Procedure Type: Open procedure
Type of Bid Required: Global or partial tender
Awarding Criteria: The most economic tender

Summary:
CONTRACT NOTICE
Services
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): Swindon Borough Council, Civic
Offices, Euclid street, Attn: Mark Feeny, UK-Swindon SN1 2JH. Tel. 017 93
46 65 03. E-mail: mbfeeny@swindon.gov.uk. Fax 017 93 46 64 84.
Internet address(es):
General address of the contracting authority: www.swindon.gov.uk.
Further information can be obtained at: As in above-mentioned contact
point(s).
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
As in above-mentioned contact point(s).
Tenders or requests to participate must be sent to: As in above-mentioned
contact point(s).
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Regional or local authority.
Housing and community amenities.
General public services.
Health.
Education.
Recreation, culture and religion.
Environment.
The contracting authority is purchasing on behalf of other contracting
authorities: no.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
UK-Swindon: community services.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Services.
Service category: No 25.
II.1.3) The notice involves: A public contract.
II.1.5) Short description of the contract or purchase(s): Swindon Borough
Council is seeking expressions of interest from suitably qualified,
experienced organisations wishing to tender for the provision of seven
contracts supporting Community Services in the following areas:
1. Advice Services.
It is recognised that intervention and support given to local people in
relation to advice services has a direct impact on the mitigation of
future demands on Council services (e.g. homelessness, rent arrears,
poverty, ill health) and multiple issues can often be resolved through a
single agency. Current 3 year grant funding covers Debt, Welfare Benefits,
Housing and Immigration advice services with over 12 000 cases a year.
There will be one contract to provide a generic advice service including
debt, welfare benefits eligibility, housing, immigration and employment
issues. Contractors will be required to provide an accessible service in
central Swindon and an outreach service in other parts of Swindon.
2. Priorities for support for victims of Domestic Violence.
Requirements are for a 24-hour refuge open for 365 days a year and a
24-hour helpline also operating 365 days a year. In addition to this the
refuge will need to provide an outreach service for former residents. This
is being tendered as one contract.
A second contract is for the provision of outreach services for victims of
Domestic Violence who have not been residents of the Refuge.
3. Signposting and Advice for Asylum Seekers, Refugees and Migrant
Workers.
Swindon is a reception area for asylum seekers and refugees. Continued
support is required in accessing services and learning about how to settle
in Swindon. It is difficult to identify the total numbers in Swindon,
however, there are some broad indicators:
— Borders and Immigration Agency Identify 151 (plus their family members)
in Swindon in June 2007,
— The Harbour Project, which provides a drop in facility for support and
signposting to asylum seekers, has about 350 visits a month. It is open 60
hours a month dependent on volunteer availability.
The Council's responsibilities include approximately 100 refugee children
in schools and 20 pre-school children.
Requirements are as follows:
— Signposting and advice on accommodation, tenancy rights and
responsibilities,
— Signposting and advice on employment, rates of pay, health and safety
issues, discrimination and harassment,
— Signposting to services and local facilities.
There will be one contract to work with the Council and other agencies to
provide signposting and advice.
4. Support for the wider Third Sector.
This is defined as services to support the wider third sector or
particularly those smaller groups who receive no direct support from the
Council and rely on volunteers.
There will be three contracts summarised as follows:
— To provide information about developments, opportunities and
requirements to the widest possible number of third sector organisations
and to ensure that the views of the organisations are made known to the
Council and other bodies local, regional and national,
— To provide bespoke advice on specialist areas eg Health and Safety,
organisation development, new partnerships, income generation etc to
smaller third sector groups using where possible existing skills and
experience from within the sector,
— Support volunteering by working with individuals and organisations to
increase the numbers and skills of volunteers.
All contracts will be for a period of 2 years with an option to extend for
a further one year, subject to satisfactory performance and availability
of funding. This is a competitive tender, and a contract will be awarded
to the organisation that is deemed to represent the most economical and
advantageous tender.
Organisations wishing to express an interest should apply in writing to
Mark Feeny, Contracts and Commissioning Officer, 4th Floor, Premier House,
Station road, Swindon, SN1 1TZ. Please note that telephone enquiries will
not be accepted.
Closing date for receipt of expressions of interest will be by 12:00 hrs
on 15.8.2008.
Provision of services to the community. Community action programme.
II.1.6) Common procurement vocabulary (CPV): 75200000, 85322000.
II.1.8) Division into lots: Yes.
Tenders should be submitted for: one or more lots.
II.1.9) Variants will be accepted: No.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope: The figures quoted below are per annum
figures.
Estimated value excluding VAT:
Range: between 575 000 and 675 000 GBP.
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION: Starting:
1.4.2009. Completion: 31.3.2011.
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required: A performance bond will be
required for the full contract sum.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them: Payment shall be
based on monthly consolidated billing for each entity utilising the
framework agreement.
III.1.4) Other particular conditions to which the performance of the
contract is subject: Yes.
Please refer to the Request (tender) for further information.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met: (a) is
bankrupt or is being wound up, where his affairs are being administered by
the court, where he has entered into an arrangement with creditors, where
he has suspended business activities or is in any analogous situation
arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an
order for compulsory winding up or administration by the court or of an
arrangement with creditors or of any other similar proceedings under
national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata
in accordance with the legal provisions of the country of any offence
concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means
which the contracting authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social
security contributions in accordance with the legal provisions of the
country in which he is established or with those of the country of the
contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in
accordance with the legal provisions of the country in which he is
established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information
required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal
organisation, as defined in Article 2(1) of Council Joint Action
98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in
Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council
Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of
Article 1 of the Convention relating to the protection of the financial
interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined
in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of
the use of the financial system for the purpose of money laundering.
Please refer to the Request (tender) for further information.
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating if requirements are met: (a) appropriate
statements from banks or, where appropriate, evidence of relevant
professional risk indemnity insurance;
(b) the presentation of balance-sheets or extracts from the
balance-sheets, where publication of the balance-sheet is required under
the law of the country in which the economic operator is established;
(c) a statement of the undertaking's overall turnover and, where
appropriate, of turnover in the area covered by the contract for a maximum
of the last three financial years available, depending on the date on
which the undertaking was set up or the economic operator started trading,
as far as the information on these turnovers is available.
Please refer to the Request (tender) for further information.
Minimum level(s) of standards possibly required: Please refer to the
Request (tender) for further information.
III.2.3) Technical capacity: Information and formalities necessary for
evaluating if requirements are met: Please refer to the Request (tender)
for further information.
Please refer to the Request (tender) for further information.
Minimum level(s) of standards possibly required: Please refer to the
Request (tender) for further information.
III.2.4) Reserved contracts: No.
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession:
No.
III.3.2) Legal entities should indicate the names and professional
qualifications of the staff responsible for the execution of the service:
Yes.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Open.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated below:
NO. Price. Weighting: 50 %.
NO. Value For Money. Weighting: 10 %.
NO. Quality. Weighting: 15 %.
NO. Experience. Weighting: 13 %.
NO. References. Weighting: 2 %.
NO. Innovation. Weighting: 10 %.
IV.2.2) An electronic auction will be used: No.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive documentTime limit for receipt of requests for documents or
for accessing documents: 15.8.2008 - 12:00.
Payable documents: no.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
20.8.2008 - 12:00.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: English.
IV.3.7) Minimum time frame during which the tenderer must maintain the
tender: Duration in days: 120 (from the date stated for receipt of
tender).
IV.3.8) Conditions for opening tenders: Date: 21.8.2008 - 12:00.
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT: No.
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU
FUNDS: No.
VI.3) ADDITIONAL INFORMATION: GO reference: GO 08062708/02.
VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures: Body responsible for
mediation procedures:
Swindon Borough Council, Civic Offices, Euclid street, UK-Swindon SN1 2JH.
URL: www.swindon.go.vuk.
VI.5) DATE OF DISPATCH OF THIS NOTICE: 27.6.2008.

Update: Jul 29, 2008

Notice Type: 8098
-
Additional information
Regulation of Procurement: European Communities
EU Official Journal Publication: 145/2008
, #
194418-2008
Referenced Document Number: 168048-2008
Contract Nature: Service contract
Procedure Type: Open procedure
Type of Bid Required: Global or partial tender
Awarding Criteria: The most economic tender

Summary:
Swindon Borough Council, Civic Offices, Euclid street, attn: Mark Feeny,
UK-SN1 2JH Swindon. Tel. 017 93 46 65 03. E-mail: mbfeeny@swindon.gov.uk.
Fax 017 93 46 64 84.
(Supplement to the Official Journal of the European Union, 02.07.2008,
2008/S 126-168048)
RE: CPV: 75200000, 85322000.
Provision of services to the community.Other additional information:
Please note that Item number 2, the Domestic Violence lots (2)
encompassing the refuge/call centre and outreach has been cancelled, this
section is due to be re-advertised over the next few months.
GO reference: GO 08072406/01.

UK-Swindon: provision of services to the community

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