L-Luxembourg: AO 10190 'Computing services — maintenance and software development of the PLAN-PUBLI system and related services'

Country:

Luxembourg

City/Locality:

LOYJEMBOYRGO

Notice/Contract Number:

eu:165138-2008

Publication Date:

Jun 28, 2008

Deadline:

Aug 11, 2008

Buyer:

OFFICE FOR OFFICIAL PUBLICATIONS OF THE EUROPEAN COMMUNITIES

Original Language:

English

Address:

OFFICE FOR OFFICIAL PUBLICATIONS OF THE EUROPEAN COMMUNITIES
LUXEMBOURG , Luxembourg (Grand-Duché)
Luxembourg

Email:

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Notice Type: C398
-
Contract notice
Regulation of Procurement: European Institution/Agency or International Organisation
EU Official Journal Publication: 124/2008
, #
165138-2008
Contract Nature: Service contract
Procedure Type: Open procedure
Type of Bid Required: Partial tender
Awarding Criteria: The most economic tender

Summary:
Contract notice
Services
Section I: Contracting authority
I.1) Name, addresses and contact point(s): Office for Official
Publications of the European Communities, attn: Mr António Carneiro, 2,
rue Mercier, L-2985 Luxembourg. Tel. (352) 29 29-1. Fax (352) 29 29-42672.
E-mail: opoce-appels-offres@publications.europa.eu.
Internet address(es):
General address of the contracting authority: www.publications.europa.eu.
Address of the buyer profile: http://www.publications.europa.eu/tenders/
our/index_en.htm.
Further information can be obtained at:
As in above-mentioned contact point(s).
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
As in above-mentioned contact point(s).
Tenders or requests to participate must be sent to:
As in above-mentioned contact point(s).
I.2) Type of the contracting authority and main activity or activities:
European institution/agency or international organisation.
General public services.
The contracting authority is purchasing on behalf of other contracting
authorities: no.
Section II: Object of the contract
II.1) Description
II.1.1) Title attributed to the contract by the contracting authority: AO
10190 'Computing services — maintenance and software development of the
PLAN-PUBLI system and related services'.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Services.
Service category: No 07.
Main place of performance: The contractor's premises with meetings mainly
being held at the Publications Office premises in L-Luxembourg.
NUTS code: LU000.
II.1.3) The notice involves: The establishment of a framework agreement.
II.1.4) Information on framework agreement: Framework agreement with a
single operator.
Duration of the framework agreement: Duration in year(s): 4.
Estimated total value of purchases for the entire duration of the
framework agreement:
Estimated value excluding VAT: EUR 1 530 000.
II.1.5) Short description of the contract or purchase(s): Maintenance and
software development of the PLAN-PUBLI system, elaboration of
specifications, functional analysis and consultancy services related to
the PLAN-PUBLI system, end-user support and production and administration
reporting related to the PLAN-PUBLI system.
II.1.6) Common procurement vocabulary (CPV): 72000000, 72200000,
72230000, 72253000, 72254000.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
Yes.
II.1.8) Division into lots: Yes.
Tenders should be submitted for: 1 lot only.
II.1.9) Variants will be accepted: No.
II.2) Quantity or scope of the contract
II.2.1) Total quantity or scope: Maintenance and software development,
elaboration of specifications, functional analysis and consultancy
services, end-user support and production and administration reporting
related to the PLAN-PUBLI system.
Estimated value excluding VAT: EUR 1 530 000.
II.2.2) Options: No.
II.3) Duration of the contract or time limit for completion: Duration in
months: 48 (from the award of the contract).
Information about lots
Lot No 1
Title: Maintenance and software development of the PLAN-PUBLI system
1) Short description: The purpose of this lot is to maintain and improve
the current PLAN-PUBLI system based on the specifications and analysis
provided by lot 2. Other related services linked to developments could be
requested.
2) Common procurement vocabulary (CPV): 72000000, 72200000, 72230000,
72254000.
3) Quantity or scope: Estimated cost excluding VAT: EUR 880 000.
4) Indication about different date for duration of contract or
starting/completion: Duration in months: 48 (from the award of the
contract).
Lot No 2
Title: Elaboration of specifications, functional analysis and consultancy
services related to the PLAN-PUBLI system
1) Short description: The purpose of this lot is to define functional
specifications and detailed functional analysis according to the users'
needs; other consultancy services related to the business of the
PLAN-PUBLI system could be requested.
2) Common procurement vocabulary (CPV): 72000000, 72200000, 72230000.
3) Quantity or scope: Estimated cost excluding VAT: EUR 300 000.
4) Indication about different date for duration of contract or
starting/completion: Duration in months: 48 (from the award of the
contract).
Lot No 3
Title: End-user support and production and administration reporting
related to the PLAN-PUBLI system
1) Short description: The purpose of this lot is to provide end-user
assistance by means of a dedicated helpdesk composed of 1 person working
full time at the Publications Office ('intra muros'). The helpdesk will be
also responsible for administrative and production reporting using the
standard reporting tool.
2) Common procurement vocabulary (CPV): 72000000, 72253000.
3) Quantity or scope: Estimated cost excluding VAT: EUR 350 000.
4) Indication about different date for duration of contract or
starting/completion: Duration in months: 48 (from the award of the
contract).
Section III: Legal, economic, financial and technical information
III.1) Conditions relating to the contract
III.1.1) Deposits and guarantees required: A performance guarantee will
be constituted by deducting 10 % from the payment of the balance; this
guarantee will be released at the end of the guarantee period.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them: See tender
specifications.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded: See tender specifications.
III.1.4) Other particular conditions to which the performance of the
contract is subject: No.
III.2) Conditions for participation
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met:
See tender specifications.
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating if requirements are met:
See tender specifications.
III.2.3) Technical capacity: Information and formalities necessary for
evaluating if requirements are met:
See tender specifications.
III.2.4) Reserved contracts: No.
III.3) Conditions specific to services contracts
III.3.1) Execution of the service is reserved to a particular profession:
No.
III.3.2) Legal entities should indicate the names and professional
qualifications of the staff responsible for the execution of the service:
Yes.
Section IV: Procedure
IV.1) Type of procedure
IV.1.1) Type of procedure: Open.
IV.2) Award criteria
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated below:
1. Quality of the bid. Weighting: 50.
2. Price of the bid. Weighting: 50.
IV.2.2) An electronic auction will be used: No.
IV.3) Administrative information
IV.3.1) File reference number attributed by the contracting authority: AO
10190.
IV.3.2) Previous publication(s) concerning the same contract: No.
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document: Time limit for receipt of requests for documents
or for accessing documents: 4.8.2008.
Payable documents: no.
IV.3.4) Time limit for receipt of tenders or requests to participate:
11.8.2008.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: Bulgarian, Czech, Danish, Dutch, English, Estonian, Finnish,
French, German, Greek, Hungarian, Irish, Italian, Latvian, Lithuanian,
Maltese, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish and
Swedish.
IV.3.7) Minimum time frame during which the tenderer must maintain the
tender: Duration in month(s): 9 (from the date stated for receipt of
tenders).
IV.3.8) Conditions for opening tenders: Date: 18.8.2008 (10:00).
Place: Publications Office, 2, rue Mercier, L-2985 Luxembourg.
Persons authorised to be present at the opening of tenders: yes.
An authorised representative of each tenderer may attend the opening of
the bids. Companies wishing to attend are requested to notify their
intention by sending a fax or e-mail at least 48 hours in advance to the
address above. This notification must be signed by an authorised officer
of the tenderer and specify the name of the person who will attend the
opening of the bids on the tenderer's behalf.
Section VI: Complementary information
VI.1) This is a recurrent procurement: No.
VI.2) Contract related to a project and/or programme financed by EU
funds: No.
VI.3) Additional information: Further information can be obtained from Mr
Carneiro, Calls for Tender and Contracts Unit, Fax (352) 29 29-42672, but
not later than 4.8.2008.
VI.4) Procedures for appeal
VI.4.1) Body responsible for appeal procedures: Court of First Instance
of the European Communities, rue du Fort Niedergrünewald, L-2925
Luxembourg. Tel. (352) 43 03-1. Fax (352) 43 03-2100. E-mail:
CFI.Registry@curia.europa.eu. URL: http://curia.europa.eu.
Body responsible for mediation procedures:
The European Ombudsman, 1, avenue du Président Robert Schuman, F-67001
Strasbourg Cedex. Tel. (33) 388 17 23 13. Fax (33) 388 17 90 62. E-mail:
eo@ombudsman.europa.eu. URL: http://www.ombudsman.europa.eu.
VI.4.2) Lodging of appeals: Precise information on deadline(s) for
lodging appeals: within 2 months of the notification to the plaintiff or,
in absence thereof, of the day on which it came to the knowledge of the
plaintiff. A complaint to the European Ombudsman does not have as an
effect either to suspend this period or to open a new period for lodging
appeals.
VI.5) Date of dispatch of this notice: 19.6.2008.

L-Luxembourg: AO 10190 'Computing services — maintenance and software development of the PLAN-PUBLI system and related services'

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