UK-Leicester: miscellaneous repair and maintenance services

Country:

United Kingdom

City/Locality:

LEICESTER

Notice/Contract Number:

eu:164906-2008

Publication Date:

Jun 27, 2008

Deadline:

Jul 9, 2008

Buyer:

LEICESTER CITY COUNCIL

Original Language:

English

Address:

LEICESTER CITY COUNCIL
LEICESTER
United Kingdom

Email:

Click here

Notice Type: 2230
-
Contract notice
Regulation of Procurement: European Communities
EU Official Journal Publication: 123/2008
, #
164906-2008
Contract Nature: Service contract
Procedure Type: Accelerated restricted procedure
Type of Bid Required: Global or partial tender
Awarding Criteria: The most economic tender

Summary:
CONTRACT NOTICE
Services
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): Leicester City Council, 16m
New Walk, Attn: Mr Nitin Patel - Service Quality Assessor, UK-Leicester
LE1 6ZG. Tel. (44) 011 62 52 81 68. E-mail: nitin.patel@leicester.gov.uk.
Fax (44) 011 62 55 19 69.
Further information can be obtained at: As in above-mentioned contact
point(s).
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
As in above-mentioned contact point(s).
Tenders or requests to participate must be sent to: As in above-mentioned
contact point(s).
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Regional or local authority.
General public services.
The contracting authority is purchasing on behalf of other contracting
authorities: no.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
UK-Leicester: reactive and minor building improvement contracts.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Services.
Service category: No 1.
Main place of performance: Leicester.
II.1.3) The notice involves: A public contract.
II.1.5) Short description of the contract or purchase(s): Leicester City
Council invites applications from suitably experienced and qualified
contractors wishing to be selected to tender for the above contract. The
contract consists of programmed and reactive maintenance, alterations and
minor new works, to approximately 800 properties (excluding housing), all
within the boundaries of Leicester City. The contract is to be split into
two categories, namely, Reactive Maintenance for Works less than or equal
to 5 000 GBP in value and for Minor Improvements for works greater than
5,000 GBP but not exceeding 35 000 GBP. Tenderers may apply for one or
more category. The form of contract will be based on a quality services
assessment and percentage adjustments to the National Schedule of Rates,
with each work order having an individual completion period as specified
in Tender Documents.
Companies wishing to express an interest will be sent a pre-qualification
questionnaire to complete and return by the due date of 9.7.2008, 12 noon.
A list of tenderers will then be selected and invited to tender. However,
please refer to Section III.2.1 "Information and formalities necessary for
evaluating if requirements are met "for details on Exor accreditation.
Miscellaneous repair and maintenance services.Roof repair and maintenance
work. Roof maintenance work.Plumbing and sanitary works.Painting and
glazing work.Floor-laying and covering, wall-covering and wall-papering
work.Joinery work.Masonry and bricklaying work.Plastering work.Repair and
maintenance services of electrical and mechanical building installations.
Refurbishment work.
II.1.6) Common procurement vocabulary (CPV): 50800000, 50710000,
45262500, 45453100, 45410000, 45440000, 45261900, 45261920, 45432000,
45421000, 45330000.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
No.
II.1.8) Division into lots: Yes.
Tenders should be submitted for: one or more lots.
II.1.9) Variants will be accepted: No.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope: The contracts are to be let for an
initial 20 month period with an option to extend for a further 12 months,
subject to satisfactory performance. This contract is likely to commence
approximately August 2008. Approximate value of the contract is 850 000
GBP for the 20 month initial period. 2 contractors are required, 1 for
each Lot.
INFORMATION ABOUT LOTS
LOT NO 1
TITLE: UK-Leicester: reactive maintenance
1) SHORT DESCRIPTION: Reactive Maintenance for Works less than or equal
to 5,000 GBP in value.Miscellaneous repair and maintenance services.
2) COMMON PROCUREMENT VOCABULARY (CPV): 50800000.
LOT NO 2
TITLE: UK-Leicester: minor improvements
1) SHORT DESCRIPTION: Works greater than or equal to 5 000 GBP but less
than 35 000 GBP in value.Refurbishment work.
2) COMMON PROCUREMENT VOCABULARY (CPV): 45453100.
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required: The provision of appropriate
guarantees, bonds and warranties is reserved.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded: Joint and several liability.
III.1.4) Other particular conditions to which the performance of the
contract is subject: No.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met: (a) is
bankrupt or is being wound up, where his affairs are being administered by
the court, where he has entered into an arrangement with creditors, where
he has suspended business activities or is in any analogous situation
arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an
order for compulsory winding up or administration by the court or of an
arrangement with creditors or of any other similar proceedings under
national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata
in accordance with the legal provisions of the country of any offence
concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means
which the contracting authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social
security contributions in accordance with the legal provisions of the
country in which he is established or with those of the country of the
contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in
accordance with the legal provisions of the country in which he is
established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information
required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal
organisation, as defined in Article 2(1) of Council Joint Action
98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in
Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council
Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of
Article 1 of the Convention relating to the protection of the financial
interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined
in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention
of the use of the financial system for the purpose of money laundering.
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating if requirements are met: (a) appropriate
statements from banks or, where appropriate, evidence of relevant
professional risk indemnity insurance;
(b) the presentation of balance-sheets or extracts from the
balance-sheets, where publication of the balance-sheet is required under
the law of the country in which the economic operator is established;
(c) a statement of the undertaking's overall turnover and, where
appropriate, of turnover in the area covered by the contract for a maximum
of the last three financial years available, depending on the date on
which the undertaking was set up or the economic operator started trading,
as far as the information on these turnovers is available.
III.2.3) Technical capacity: Information and formalities necessary for
evaluating if requirements are met: (a) a list of the works carried out
over the past five years, accompanied by certificates of satisfactory
execution for the most important works. These certificates shall indicate
the value, date and site of the works and shall specify whether they were
carried out according to the rules of the trade and properly completed.
Where appropriate, the competent authority shall submit these certificates
to the contracting authority direct;
(b) a list of the principal deliveries effected or the main services
provided in the past three years, with the sums, dates and recipients,
whether public or private, involved. Evidence of delivery and services
provided shall be given: - where the recipient was a contracting
authority, in the form of certificates issued or countersigned by the
competent authority, - where the recipient was a private purchaser, by the
purchaser's certification or, failing this, simply by a declaration by the
economic operator;
(c) an indication of the technicians or technical bodies involved, whether
or not belonging directly to the economic operator's undertaking,
especially those responsible for quality control and, in the case of
public works contracts, those upon whom the contractor can call in order
to carry out the work;
(d) a description of the technical facilities and measures used by the
supplier or service provider for ensuring quality and the undertaking's
study and research facilities;
(e) where the products or services to be supplied are complex or,
exceptionally, are required for a special purpose, a check carried out by
the contracting authorities or on their behalf by a competent official
body of the country in which the supplier or service provider is
established, subject to that body's agreement, on the production
capacities of the supplier or the technical capacity of the service
provider and, if necessary, on the means of study and research which are
available to it and the quality control measures it will operate;
(f) the educational and professional qualifications of the service
provider or contractor and/or those of the undertaking's managerial staff
and, in particular, those of the person or persons responsible for
providing the services or managing the work;
(g) for public works contracts and public services contracts, and only in
appropriate cases, an indication of the environmental management measures
that the economic operator will be able to apply when performing the
contract;
(h) a statement of the average annual manpower of the service provider or
contractor and the number of managerial staff for the last three years;
(j) an indication of the proportion of the contract which the services
provider intends possibly to subcontract;
Applicants will undergo a technical and financial appraisal before
inclusion on the select list of tenderers unless they are already
previously vetted to Exor's Gold Standard, in which case, companies are
required to submit a written confirmation expressing an interest to tender
for these works along with a copy of their Exor Accreditation Certificate.
Where companies have already submitted their application form for Exor
Gold Standard but are still awaiting accreditation then in this event,
companies are required to submit a written confirmation expressing an
interest to tender for these works along with a copy of Exor confirmation
that their application has been received and under review for
accreditation.
Auditor's accounts, Health & Safety polices, Environmental polices &
Records and References will be called for as part of the process, along
with site visits.
III.2.4) Reserved contracts: No.
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession:
No.
III.3.2) Legal entities should indicate the names and professional
qualifications of the staff responsible for the execution of the service:
No.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Accelerated restricted.
Justification for the choice of accelerated procedure: Due to the
unforeseen event of the previous contractor serving Notice of Termination
upon the Authority, the Authority has no alternative but to utilise the
accelerated procedure to enable it to have a new contractor in place by 15
August. This is required to enable it to meet its health and safety
obligations in schools and other buildings which are time critical.
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate: Envisaged number of operators 10.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated in the specifications, in the invitation to
tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used: No.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.2) Previous publication(s) concerning the same contract: Prior
information notice
Notice number in OJ: 2006/S 61-63912 of 27.3.2006.
Other previous publications
Notice number in OJ: 2006/S 234-249821 of 5.12.2006.
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive documentPayable documents: no.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
9.7.2008 - 12:00.
IV.3.5) Date of dispatch of invitations to tender or to participate to
selected candidates: 28.7.2008.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: English.
SECTION VI: COMPLEMENTARY INFORMATION
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU
FUNDS: No.
VI.3) ADDITIONAL INFORMATION: GO reference: GO 08062511/01.
VI.5) DATE OF DISPATCH OF THIS NOTICE: 25.6.2008.

UK-Leicester: miscellaneous repair and maintenance services

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