Volunteer Coordinator

Country:

Canada

City/Locality:

British Columbia

Notice/Contract Number:

can:153105

Publication Date:

Jun 26, 2008

Deadline:

Jul 10, 2008

Buyer:

Correctional Service Canada / Service Correctionnel CanadaWestern Region Canada

Original Language:

English

Address:

Sarah Knapp
Community Corrections Administration Office PO Box 3333, 33344 King Road
Abbotsford , BC V2S 5X7
Canada

Telephone:

(604)870-2579

Fax:

(604)870-2402

Email:

Click here

85000000 - Health and social work services

Volunteer Coordinator

File number: 21880-8-0252-1248542

Background
The Volunteer Coordinator works to develop and maintain projects and specific tasks for New Westminster Area Community Corrections in which volunteers from the community can be involved. The projects and tasks originate from both the Correctional Service of Canada as well as community residential facilities within the New Westminster Area. The Coordinator actively liaises between the different organizations to establish and maintain projects which focus on strengthening community resources for offenders on conditional release.

About half of this time will focus on offenders with mental health problems (including major mental disorders; developmental disabilities, Fetal Alcohol Spectrum Disorder and brain injury with moderate to severe functioning impairment; and personality disorders with significant functioning impairment) and the other half on non-mentally disordered offenders within New Westminster Area Community Corrections. Both of these offender groups will have diverse backgrounds, including Aboriginal offenders, and offenders of various ethno-cultural groups.

Current Requirements

The Correctional Service of Canada (CSC) intends to establish a contract with an agency/individual that can provide Volunteer Coordinator services in the New Westminster area. Services include recruitment, training facilitation, community education/outreach, reintegration activities, transportation, and research projects.

The scope of work includes:

RECRUITMENT

The Contractor shall:

•    Conduct information sessions with a broad range of agencies, organizations, officials and educational facilities within New Westminster Area as a means of informing them about volunteer opportunities in Community Corrections that are available for individuals.
•    Conduct presentations and information sessions.
•    Interview potential volunteers.
•    Verify volunteer references and ensure Reliability Status Clearance before applicants are accepted as a volunteer.
•    Establish a broad recruitment base, including Aboriginal communities, local service groups, chaplaincy and faith communities, universities, colleges and volunteer centres.
•    Facilitate availability of volunteers to federal offenders placed at local Community Residential Facilities.
•    Focus the volunteer base to reflect the ethnic and cultural diversity of local communities and offender population by extending recruitment initiatives to various cultural organizations.
•    Actively develop contacts with agencies, including mental health service providers, faith communities and ethno-cultural societies where these agencies can provide service and support to the offender.
•    Actively recruit volunteers with second languages; maintain a record for use in identifying volunteers with various linguistic profiles.
•    Recruit, screen, train, supervise, and support between 15 and 20 volunteers to provide outreach support to mentally disordered offenders (e.g., offenders with major mental illness, brain injured offenders, dual diagnosis offenders, aging/elderly offenders, and/or low functioning offenders).

TRAINING

The Contractor shall:

•    Maintain an accurate, detailed log of all volunteers who are providing services to the New Westminster/Vancouver Area.
•    Schedule and facilitate a volunteer orientation program for new volunteers regarding volunteer roles and responsibilities, including the Code of Conduct, Access to Information Act, Privacy Act and confidentiality; facilitate access to other training as required and available.

•    Ensure that each new volunteer has completed orientation training prior to providing services.
•    Identify and arrange, in cooperation with the Office Parole Officer Supervisors, Mental Health Team, Psychologists, orientation training required for these volunteers, including training focusing on helping volunteers to develop knowledge around diagnosis, course, and treatment of mental illness, and the recognition of positive and negative symptoms of particular disorders.
•    Identify and arrange, in cooperation with the Office Parole Officer Supervisors, Mental Health Team, Psychologists, for necessary ongoing training for volunteers.

PROJECTS AND ACTIVITIES

The Volunteer Coordinator is responsible for developing new projects and activities for volunteer involvement on an on-going basis, including those targeted at offenders with mental health illnesses.

•    Community Education and Outreach

•    Assist in organizing community events such as police/parole workshops and charity art auctions to educate the public about CSC; liaise with community groups to heighten CSC profile in community.
•    Organize and assist in promoting CSC Community Corrections and volunteering through community events such as Victoria Day, Canada Day, BC Day, and Labour Day celebrations. As well to organize and promote CSC Community Corrections and volunteering through shopping mall displays.

•    Reintegration Activities

•    Screen appropriate volunteers for one-to-one or group contact; and assign to specific projects.
•    Seek volunteer referrals from parole officers, halfway house staff and program deliverers.
•    Conduct an initial meeting with each volunteer, the offender and the offender’s parole officer, to develop an action plan for activities.
•    Conduct regular follow up with the volunteer, parole officer, and offender.
•    Assign and supervise volunteers to operate the resource center to assist offenders on site.

•    Research Projects

•    liaise with research heads to find ways for volunteers to assist in research as projects are identified;
•    screen and assign volunteers to the various projects;
•    follow up with researchers and volunteers concerning projects.

•    Transportation Services

•    Recruit and coordinate volunteers interested in transportation of offenders.
•    Organize volunteer reimbursement of travel expenses.

•    Other Activities

•    Organize CRF assistance program.
•    Provide program support/assistance to identified correctional programs.

ADMINISTRATIVE RESPONSIBILITIES

The contractor shall:

•    Carry liability insurance for his/her personal vehicle to and from work. For all persons providing services under this contract shall provide the Project Authority with proof of a valid British Columbia driver's license and a driver's abstract for the past five years.
•    Maintain attendance records for each volunteer who attends an orientation program.
•    Provide a monthly status report of volunteer hour and activities as well as program participation, to the Project Authority.
•    The Contractor shall provide the Volunteer Coordinator a cell phone. The coordinator needs to be able to have easy and versatile phone access ability for working at many different sites (CRF’S), being easily accessible for parole officers, working after normal business hours and for personal safety reasons.
•    Ensure volunteer applications are completed for each volunteer and processed through the Community Corrections Administrative Office.
•    Ensure security clearance for each potential volunteer is processed through the Community Corrections Administrative Office.
•    For all offenders with mental health problems, as defined by the Community Mental Health Initiative eligibility criteria, receiving services of volunteers, complete the Biannual Reporting Form for the Community Mental Health Initiative and maintain any further data as may be required by the Department for evaluation purposes of the Community Mental Health Initiative.

Qualifications

To fulfill the requirements of the contract, the proposed program deliverer(s) must have the following qualifications and experience:

•    Extensive experience working with high risk, high needs male and female offenders, and offenders with mental illness.
•    Extensive experience in working with and supervising volunteers.
•    Valid driver’s license and access to a personal motor vehicle.
•    Ability to provide all of the services as outlined in the scope of work.
•    An extensive, established network of community resources including agencies, professionals and other services in the New Westminster area.
•    Correctional Service of Canada Reliability Status clearance.

Contract Period:
The contract is for the period August 1, 2008 to March 31, 2009 with an option to renew for three additional periods of one year each (April1, 2009 to March 31, 2010, April1, 2010 to March 31, 2011, April 1, 2011 to March 31, 2012).

Estimated Cost:
It is intended to award a service contract for $41,600 (GST excluded) for the initial contract and $61,000 (GST excluded) for each optional one year period.

Limited Tendering Reasons:
The contract is proposed under the Government Contracting Regulations,
Section 6 (d) that states "only one person or firm is capable of performing the contract".

There are limited agencies who are able to provide these specialized residential services. The provider meets the mandatory requirements as stated above.

This requirement is not subject to the trade agreements.

Name And Location Of Proposed Contractor:
It is intended to award a service contract to the following contractor:

St. Leonard’s Society of North Vancouver
312 Bewicke Avenue
North Vancouver, BC V7M 3B7

Intellectual Property:
The Intellectual property arising from this contract will rest with the Crown.

How To Respond:
Suppliers who consider themselves fully qualified and available to provide the services/goods described herein, may submit a statement of capabilities in writing to the Contracting Authority identified on or before July 10, 2008 at 2 p.m. (PST).

Contracting Authority:
Sarah Knapp
A/District Administration Officer
Correctional Service of Canada
Community Corrections Administration Office
33344 King Road,
Abbotsford, BC V2S 6J5
Tel: 604-870-2579
Fax: 604-870-2402 E-mail address: knappsl@csc-scc.gc.ca

The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

Statements of capabilities must be mailed or faxed on or before the closing date. Statements of capabilities received on or before the closing date will be considered solely for the purpose of deciding whether or not to conduct a competitive procurement. Information provided will be used by the Crown for technical evaluation purposes only and is not to be construed as a competitive solicitation.

Suppliers that have submitted a statement of capabilities will be notified in writing of CSC's decision to continue with the non-competitive procurement or to compete the requirement.

Should you have any questions concerning this requirement, contact the contracting officer identified herein. The CSC file number, the contracting officer's name and the closing date of the ACAN must appear on the outside of the envelope in block letters or, in the case of a facsimile transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any procurement.
Documents may be submitted in either official language of Canada.

What Is An Advance Contract Award Notice (Acan)?
An Advance Contract Award Notice (ACAN) allows departments and agencies to post a notice, for no less than fifteen calendar days, indicating to the supplier community that it intends to award a good, service or construction contract to a pre-identified contractor. If no other supplier submits, on or before the closing date, a statement of capabilities that meets the requirements set out in the ACAN, the competitive requirements of the government's contracting policy have been met. Following notification to suppliers not successful in demonstrating that their statement of capabilities meets the requirements set out in the ACAN, the contract may then be awarded using the Treasury Board's electronic bidding authorities.

If other potential suppliers submit statements of capabilities during the fifteen calendar day posting period, and meet the requirements set out in the ACAN, the department or agency must proceed to a full tendering process on either the government's electronic tendering service or through traditional means, in order to award the contract.

Estimated value: $100,001 - $250,000
Original notice

Volunteer Coordinator - ACAN

Request For Proposals

General Information

Contact Information

Goods, Works and Services

Original Text

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