CL-Santiago: security services

Country:

Chile

City/Locality:

SANTIAGO

Notice/Contract Number:

eu:156363-2008

Publication Date:

Jun 19, 2008

Deadline:

Jul 31, 2008

Buyer:

DELEGACION DE LA COMISION EUROPEA EN CHILE

Original Language:

Spanish

Address:

DELEGACION DE LA COMISION EUROPEA EN CHILE
SANTIAGO
Chile

Email:

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Notice Type: C398
-
Contract notice
Regulation of Procurement: European Institution/Agency or International Organisation
EU Official Journal Publication: 118/2008
, #
156363-2008
Contract Nature: Service contract
Procedure Type: Restricted procedure
Type of Bid Required: Global tender
Awarding Criteria: The most economic tender

Summary:
Contract notice
Services
Section I: Contracting authority
I.1) Name, addresses and contact point(s): Delegación de la Comisión
Europea en Chile, attn: Mr Jaime Perez Vidal, Head of Delegation, Av.
Ricardo Lyon 222 — 3er piso, Providencia, Santiago, Chile. Contact name:
Mr Hannu Pitkänen, Head of Administration. Tel. (56-2) 335 24 50. Fax
(56-2) 335 17 79. E-mail: delegation-chile-administration@ec.europa.eu.
Internet addresses:
General address of the contracting authority:
http://www.delchl.ec.europa.eu/.
Further information can be obtained from:
Aforementioned contact point(s).
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained
from:
Aforementioned contact point(s).
Tenders or requests to participate must be sent to:
Aforementioned contact point(s).
I.2) Type of contracting authority and main activity or activities:
Decentralised European institution/agency or international organisation.
The contracting authority is purchasing on behalf of other contracting
authorities: no.
Section II: Object of the contract
II.1) Description
II.1.1) Title attributed to the contract by the contracting authority:
Security services.
II.1.2) Type of contract and location of works, place of delivery or
performance: Services.
Service category No 23.
Main place of performance:
Santiago, Chile.
II.1.3) The notice involves: The establishment of a framework agreement.
II.1.4) Information on framework agreement: Framework agreement with a
single operator.
Duration of the framework agreement: 4 years.
Estimated total value of purchases for the entire duration of the
framework agreement:
estimated value excluding VAT: EUR 230 000–EUR 350 000.
II.1.5) Short description of the contract or purchase(s): The aim is to
enter into a service contract with a firm specialising in life and
property security. This firm will be required to provide the Delegation of
the European Commission in Santiago with its own security guard service to
ensure the safety of:
— buildings (offices located at the address in point 1.1),
— living quarters of designated Delegation members or any other location
specified by the Delegation,
— Delegation staff.
The firm must undertake to:
— control visitor access to buildings,
— keep buildings under general surveillance so as to prevent any intrusion
affecting persons or property,
— install, monitor and control the anti-intrusion and alarm systems in the
offices and living quarters,
— take immediate on-site action in the event of an incident,
— assist persons in danger,
— manage actions in response to alarms triggered.
II.1.6) Common procurement vocabulary (CPV): 74610000, 74611000,
74613000.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
No.
II.1.8) Division into lots: No.
II.1.9) Variants will be accepted: No.
II.3) Duration of the contract or time limit for completion: Contract
duration: 48 months from contract award.
Section III: Legal, economic, financial and technical information
III.1) Conditions relating to the contract
III.1.3) Legal form to be taken by the grouping of economic operators to
whom the contract is to be awarded: Tenders submitted by consortia, firms
or groupings of contractors must specify the role, qualifications and
experience of each member of the grouping.
III.1.4) Other particular conditions to which the performance of the
contract is subject: No.
III.2) Conditions for participation
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating whether requirements have been met:
(1) candidates' particulars:
(a) name;
(b) legal formation and registration of company;
(c) physical and postal address, telephone, fax and e-mail;
(d) names and positions of the members of the management bodies or of the
person authorised to represent the company;
(e) number, country and date of entry on the trade register.
(2) Candidates must submit a solemn declaration, duly signed and dated,
stating that they are not in any of the situations given in Articles 93
and 94 of the Financial Regulation.
These criteria are as follows: Article 93: candidates will be disqualified
from taking part if they:
(a) are bankrupt or being wound up, are having their affairs administered
by the courts, have entered into an arrangement with creditors, have
suspended business activities, are the subject of proceedings concerning
those matters, or are in any analogous situation arising from a similar
procedure provided for in national laws or regulations;
(b) have been convicted of an offence concerning their professional
conduct by a judgment which has the force of res judicata;
(c) have been guilty of grave professional misconduct proven by any means
which the contracting authority can justify;
(d) have not fulfilled obligations relating to the payment of social
security contributions or the payment of taxes in accordance with the
legal provisions of the country in which they reside, the contracting
authority's country or the country where the contract is to be performed;
(e) have been the subject of a judgment which has the force of res
judicata for fraud, corruption, involvement in a criminal organisation or
any other illegal activity detrimental to the Communities' financial
interests;
(f) are currently the subject of an administrative penalty in accordance
with Article 96(1) of the Financial Regulation. Article 94: candidates or
tenderers will be disqualified from contract award if, during this
contract procedure, they:
(a) are subject to a conflict of interests;
(b) are guilty of misrepresentation in supplying the information required
by the contracting authority in order to participate in the contract
procedure or have failed to supply this information.
(3) Before signing the contract, the tenderer selected for the framework
contract must submit the following proof: with regard to points (a), (b)
and (e) of the grounds for disqualification: the tenderer must submit a
recent extract from the judicial record or a recent equivalent document
issued by a judicial or administrative body in his country of origin or
whence he comes or, where such a document or certificate has not been
issued by the country concerned: a statement under oath or solemn
declaration made by the interested party before a judicial or
administrative body, a notary or a qualified professional body in their
country of origin or whence they come; with regard to point (d) of the
grounds for disqualification: the tenderer must submit a recent
certificate issued by the appropriate authorities in their respective
country.
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating whether requirements have been met:
— certificate of good standing,
— documents showing total annual turnover and annual turnover for security
services for the past 2 financial years for which accounts have been
closed: balance sheets and operating accounts endorsed by an audit firm or
accounting auditor,
— tax registration,
— certificates demonstrating the regular payment of taxes to the relevant
authorities,
— document recording the company's history.
III.2.3) Technical capacity: Information and formalities necessary for
evaluating whether requirements have been met:
— list of main customers in the past 3 years in areas relevant to this
contract, with particular reference to services provided for international
or foreign companies, diplomatic missions or representations of
international organisations,
— authorisation to perform security and security guard services,
— details of the total manpower of the company and the number of permanent
staff working in areas relevant to this contract (security), indicating
length of service.
III.2.4) Reserved contracts: No.
III.3) Conditions specific to service contracts
III.3.1) Execution of the service is reserved for a particular
profession: Yes.
The firm's main activity must be security and surveillance services and
they must be registered with the local authorities as a security guard
firm.
III.3.2) Legal persons should indicate the names and professional
qualifications of the staff responsible for the execution of the service:
Yes.
Section IV: Procedure
IV.1) Type of procedure
IV.1.1) Type of procedure: Restricted.
IV.2) Award criteria
IV.2.1) Award criteria: Economically most advantageous tender, taking
into account: the criteria stated in the specifications, in the invitation
to tender or to negotiate, or in the descriptive document.
IV.2.2) An electronic auction will be used: No.
IV.3) Administrative information
IV.3.1) File reference number attributed by the contracting authority:
DELCHLS 030/2008.
IV.3.2) Previous notices published concerning the same contract: No.
IV.3.4) Final date for receipt of tenders or requests to participate:
31.7.2008.
IV.3.5) Date of dispatch of invitations to tender or to participate to
selected candidates: 22.8.2008.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: Bulgarian, Czech, Danish, Dutch, English, Estonian, Finnish,
French, German, Greek, Hungarian, Irish, Italian, Latvian, Lithuanian,
Maltese, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish or
Swedish.
Section VI: Complementary information
VI.1) This is a recurrent procurement: Yes.
Estimated interval between publication of future notices: 4 years.
VI.2) Contract related to a project and/or programme financed by EU
funds: No.
VI.3) Additional information: All applications submitted will be assessed
in accordance with the conditions for participation in point III.2.
Shortlisted candidates will receive the specifications free of charge. The
document giving details of the invitation will be included. Submitting
applications or drawing up tenders does not give tenderers the right to be
awarded the contract or to receive any compensation for costs incurred.
The contracting authority is under no obligation to award a contract
subsequent to this notice. The contracting authority reserves the right to
visit the premises of interested firms in order to verify the accuracy of
the information submitted.
VI.4) Procedures for appeal
VI.4.1) Body responsible for appeal procedures: Court of First Instance
of the European Communities, boulevard Konrad Adenauer, L-2925 Luxembourg.
Tel. (352) 43 03-1. Fax (352) 43 03-2100. E-mail:
CFI.Registry@curia.europa.eu. Internet address (URL):
http://curia.europa.eu.
Body responsible for mediation procedures:
European Ombudsman, 1, avenue du Président Robert Schuman, BP 403, F-67001
Strasbourg Cedex. Tel. (33) 388 17 23 13. Fax (33) 388 17 90 62. E-mail:
ei@ombudsman.europa.eu. URL: http://www.ombudsman.europa.eu.
VI.4.2) Lodging of appeals: Precise information on deadline(s) for
lodging appeals:
within 2 months of the date on which the plaintiff is notified or, failing
this, of the date on which it became known to them. A complaint made to
the European Ombudsman neither suspends this period nor opens a new period
for lodging appeals.
VI.5) Date of dispatch of this notice: 7.6.2008.

CL-Santiago: security services

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