D-Munich: Production of the Official Journal of the European Patent Office on paper (trilingual monthly publication, special editions and supplements), packing for dispatch, preparation for collection and supply of ready for press typesetting files and their equivalent in XML format

Country:

Germany

City/Locality:

MONACHO

Notice/Contract Number:

eu:152940-2008

Publication Date:

Jun 14, 2008

Deadline:

Jul 29, 2008

Buyer:

THE EUROPEAN PATENT ORGANISATION (EPO)

Original Language:

English

Address:

THE EUROPEAN PATENT ORGANISATION (EPO)
MUNICH
Germany

Notice Type: C398
-
Contract notice
Regulation of Procurement: European Institution/Agency or International Organisation
EU Official Journal Publication: 115/2008
, #
152940-2008
Contract Nature: Service contract
Procedure Type: Open procedure
Type of Bid Required: Not applicable
Awarding Criteria: Not defined

Summary:
1. Awarding Authority: The European Patent Organisation (EPO), through
the European Patent Office: Headquarters, Erhardtstraße 27, D-80469
Munich, Postal address: EPO, D-80298 Munich.
The European Patent Organisation is an intergovernmental organisation set
up pursuant to the European Patent Convention which entered into force in
1977. At present it has 34 Member States (Austria, Belgium, Bulgaria,
Croatia, Cyprus, the Czech Republic, Denmark, Estonia, Finland, France,
Germany, Greece, Hungary, Iceland, Ireland, Italy, Latvia, Liechtenstein,
Lithuania, Luxembourg, Malta, Monaco, Netherlands, Norway, Poland,
Portugal, Romania, Slovakia, Slovenia, Spain, Sweden, Switzerland, Turkey
and United Kingdom). The executive body of the EPO is the European Patent
Office which is charged with the searching and examination of European
patent applications and the granting of European patents. It employs
approximately 6 700 staff at EPO headquarters in Munich, a branch at The
Hague/Rijswijk (NL) and sub-offices in Berlin and Vienna (the number of
Member States and staff members indicated may change).
2. Award procedure: International open invitation to tender, with
discretionary award of contract.
3. Description of the contract: a. Purpose of the contract:
Production of the Official Journal of the European Patent Office on paper
(trilingual monthly publication, special editions and supplements),
packaging for dispatch, preparation for collection and supply of ready for
press typesetting files and their equivalent in XML format.
b. Division into lots:
Not applicable.
c. Any deposits and guarantees required:
Not applicable.
d. Main terms concerning payment:
Payment within 30 days of delivery and receipt of an invoice in the
correct form.
e. Qualifications required by law:
Not applicable.
4. Place and period of performance: a. Place at which the contract is to
be performed:
Premises of the Contractor.
b. Duration of contract or time limit for delivery or completion of
services/work:
Duration of contract is 2 years (1.12.2008 until 30.11.2010) with 3
optional extensions of 1 year each at the sole discretion of the EPO.
5. Variants: Not permitted.
6. Requests for the Procurement Documents and receipt of bids: a. Name
and address of department from which the Procurement Documents and
clarification of the Procurement Documents may be requested:
European Patent Office, Procurement department (4.4.4), Tender No.: 1364,
Erhardtstraße 27 D-80469 Munich.
Postal address: EPO, D-80298 Munich.
Fax (49-89) 2399-4497. mntenderclarifications@epo.org
The Procurement Documents may be requested by letter, fax or e-mail.
b. Final date for receipt by the EPO of requests for the Procurement
Documents:
1.7.2008 (12:00), CET.
c. Final date for receipt by the EPO of requests for clarification:
8.7.2008 (12:00), CET.
Questions must be submitted in one of the EPO's official languages by
letter, fax or e-mail.
d. Final date for receipt of bids/number of copies to be sent:
29.7.2008 (12:00), CET.
2 copies, in addition to the original bid to be marked as such.
e. Address to which the requests for clarification and bids must be sent:
As in point 6(a).
Bids must be submitted in writing by postal services or courier. Bids must
not be submitted by fax or e-mail.
f. Language or languages in which requests for clarification and bids must
be drawn up:
English, French or German.
7. Legal form of the grouping in the event of a joint offer: If several
bidders submit a joint bid, one must be designated as prime contractor
responsible for performance of all the obligations under the contract.
8. Information and evidence concerning the bidder's financial and
economic standing and technical and professional competence: See
Procurement Documents, particularly Part 1 (General conditions of tender)
Form A.
9. Period during which the bidder is bound by his bid: 6 months following
the final date for receipt of bids indicated in point 6(d).
10. Criteria for the award of contract: - Quality of the specimen print
- Price
- Quality of the intended work schedule/work flow statement
- If applicable, the bidder's Presentation of the offer
11. Other information: Contract award is expected to take place in
September 2008.
The EPO reserves the right to require bidders included in a shortlist to
make a presentation of their offer at the EPO Headquarters in Munich
and/or to visit and inspect the production facilities. Bidders may not
claim compensation from the EPO for any cost incurred in relation to the
aforementioned presentation and/or inspection.

D-Munich: Production of the Official Journal of the European Patent Office on paper (trilingual monthly publication, special editions and supplements), packing for dispatch, preparation for collection and supply of ready for press typesetting files and their equivalent in XML format

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