UK-Cardiff: Agricultural, horticultural, hunting and related products

Country:

United Kingdom

City/Locality:

KARNTIPH

Notice/Contract Number:

eu:151825-2008

Publication Date:

Jun 12, 2008

Deadline:

Jul 14, 2008

Buyer:

THE WELSH ASSEMBLY GOVERNMENT ON BEHALF OF THE WELSH MINISTERS

Original Language:

English

Address:

THE WELSH ASSEMBLY GOVERNMENT ON BEHALF OF THE WELSH MINISTERS
CARDIFF , UNITED KINGDOM
United Kingdom

Web Site:

http://www.walesthetruetaste.com

Notice Type: 2220
-
Contract notice
Regulation of Procurement: European Communities, with participation by GPA countries
EU Official Journal Publication: 113/2008
, #
151825-2008
Contract Nature: Service contract
Procedure Type: Restricted procedure
Type of Bid Required: Global or partial tender
Awarding Criteria: The most economic tender

Summary:
CONTRACT NOTICE
Services
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): The Welsh Assembly Government
on behalf of The Welsh Ministers, 1st Floor, Brunel House, 2 Fitzalan
Road, Contact: Mandi Wilson, Attn: Mandi Wilson, UK-Cardiff CF24 0UY. Tel.
029 20 47 52 43. E-mail: mandi.wilson@wales.gsi.gov.uk. Fax 029 20 92 54
77.
Internet address(es):
General address of the contracting authority:
http://www.walesthetruetaste.com.
Address of the buyer profile: http://www.walesthetruetaste,com.
Further information can be obtained at: As in above-mentioned contact
point(s).
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
As in above-mentioned contact point(s).
Tenders or requests to participate must be sent to: As in above-mentioned
contact point(s).
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Body governed by public law.
Economic and financial affairs.
Education.
Environment.
General public services.
Health.
Housing and community amenities.
Public order and safety.
Recreation, culture and religion.
Social protection.
The contracting authority is purchasing on behalf of other contracting
authorities: no.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
Food Brand Development Framework.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Services.
Service category: No 8 11.
Main place of performance: UK.
NUTS code: UK.
II.1.3) The notice involves: The establishment of a framework agreement.
II.1.4) Information on framework agreement: Framework agreement with
several operators.
Duration of the framework agreement: Duration in year(s): 3 + up to 12
months
Estimated total value of purchases for the entire duration of the
framework agreement:
Estimated value excluding VAT: 12 800 000 GBP.
II.1.5) Short description of the contract or purchase(s): The Food Market
Development Divion of the Welsh Assembly Government is looking to build a
framework agreement to assist in their work to promote and develop the
Welsh food and drink industry. The framework will consist of several lots
relating to consultancy, specialist mentors, research, exhibitions, award
shemes and all other areas of the sector. FMDD will look to procure approx
3 contractors per lot with the exception of lot 2 - The True Taste Awards
Competition Services, where we hope to procure one contractor. The
Framework will run for 3 years with the option to extend for a further
year. The Food Brand Development Framework will cover purchases for stand
design, event management, specialist food related services and research
and subscriptions.
Companies expressing an interest must request a pre qualification
questionnaire and return it completed with any associated documents to the
address given at section 1 of this notice. Deadline for receipt of
completed questionnaire will be 17:00 on Monday 14.7.2008. All
correspondence must quote contract number 210/2007/08. For consortium bids
the information must be provided for each member of the consortium.
Details can be provided in hard copy or electronically.
This contract will be available for use by other government departments
and associated bodies with the prior written approval of the Authority.
II.1.6) Common procurement vocabulary (CPV): 01000000, 15000000,
22000000, 52000000, 55000000, 73000000, 74000000, 77000000, 91000000,
93000000, 45212310, 36144100, 36144000, 29862000, 30233234, 31682230,
74840000, 74141300, 74400000, 74860000.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
Yes.
II.1.8) Division into lots: Yes.
Tenders should be submitted for: one or more lots.
II.1.9) Variants will be accepted: Yes.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope: As this is a framework agreement, the
total quantity and scope will vary from lot to lot and contract to
contract depending on the level of work being quoted for at any one time.
II.2.2) Options: Yes.
Provisional timetable for recourse to these options: in months: 0 (from
the award of the contract)
in the case of renewable supplies or service contracts, estimated
timeframe for subsequent contracts: in months: 12 (from the award of the
contract).
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION: Duration in
months: 48 (from the award of the contract).
INFORMATION ABOUT LOTS
LOT NO 1
TITLE: Awards Style Event Management
1) SHORT DESCRIPTION: Project Management.
2) COMMON PROCUREMENT VOCABULARY (CPV): 15000000, 22000000, 52000000,
55000000, 73000000, 77000000, 93000000, 74141300, 74400000, 74860000.
3) QUANTITY OR SCOPE: Approximately 256 days per annum.
Estimated cost excluding VAT: 1 400 000 GBP.
5) ADDITIONAL INFORMATION ABOUT LOTS: A number of suppliers will be held
on the lot for this area and it is anticipated that there will be an
annual requirement for which all suppliers will be invited to a mini
competition.
LOT NO 2
TITLE: Awards Competition Services (Judging)
1) SHORT DESCRIPTION: To develop/update the competition entry form,
handle recruitment of judges, develop and manage a robust and traceable
judging mechanism, manage the correspondence to judges, provide regular
updates to main contacts, generate entries, organise and manage judging
venue and judges, organise and manage product entries for judging and
provide thank you's, feedback and information packs for entrants.
2) COMMON PROCUREMENT VOCABULARY (CPV): 15000000, 52000000, 55000000,
73000000, 91000000, 93000000, 74141300, 74400000, 74860000.
3) QUANTITY OR SCOPE: Approx 150 days per annum.
Estimated cost excluding VAT: 180 000 GBP.
5) ADDITIONAL INFORMATION ABOUT LOTS: Applicants for this lot should be
experienced in product entry judging rather than accreditation schemes.
LOT NO 3
TITLE: Trade Devlopment and Public Procurement - Category Management and
Retail/Food Service Support
1) SHORT DESCRIPTION: Expertise to meet with regional sourcing/buyers and
produce detailed reports on consumer trends. must be able to produce gap
analysis reports in specific products. to identify how Welsh based
producers could fill these gaps and design programmes to support them in
addressing the business requirements to achieve these opportunities.
Direct links with the private sector businesses to achieve this is
essential.
2) COMMON PROCUREMENT VOCABULARY (CPV): 01000000, 15000000, 52000000,
55000000, 73000000, 74000000, 91000000, 93000000, 74141300, 74400000,
74860000.
5) ADDITIONAL INFORMATION ABOUT LOTS: Retail and Food Service consultancy
experience is imperative to this work.
LOT NO 4
TITLE: Specialist Food Consultancy
1) SHORT DESCRIPTION: To include.
Event Catering Project Management - to organise and manage catering for
Blas mobile cafe, providing menus based on award winning produce. the
provision of cooks/chefs and waiting staff for approx 3 events per year.
to organise and manage demonstrations for road tours with the True Taste
Trailer, providing demo's, samples and information about products to
consumers. to organise and manage demonstrations at Trade and Consumer
shows. to provide management, staff and catering at ad-hoc events such as
St David's Day dinners.
Recipe development - to devise recipes for use at events, printed recipe
cards and for use on the True Taste Website, to develop and offer advice
on all elements of Welsh menus.
Food Styling - to undertake the preparation of food for a variety of non
consumption purposes such as displays, food photography and video
productions, this may involve step by step preparation.
2) COMMON PROCUREMENT VOCABULARY (CPV): 15000000, 22000000, 52000000,
55000000, 93000000, 74141300, 74400000, 74860000.
LOT NO 5
TITLE: Logistics and Storage
1) SHORT DESCRIPTION: To include -
Storage of hardware - facilities to store Trand stand and all equipment
related to stands (i.e. sinks, heaters, furniture).
Delivery of hardware - to store and deliver marketing tools (brochures, CD
Roms, Carrier Bags etc) to events throughout the UK and some international
events.
Collation of individual marketing campaigns - to collate information and
handle mail shots etc.
2) COMMON PROCUREMENT VOCABULARY (CPV): 74000000, 93000000, 36144100,
36144000, 74860000.
LOT NO 6
TITLE: Research & Marketing
1) SHORT DESCRIPTION: To include.
Food amp; Drink Business analysis - to undertake marekt research projects
in the agrifood industry in Wales and UK and provide analysis, statistics,
trends, consumer data, export figures etc. Annual updates re tracking the
True Taste Brand and its development. Evaluation of programmes and
initiatives. collation of information from sources such as Mintel,
Keynote, IGD etc.
Sustainable Development Analysis - to undertake projects that identify
carbon foot printing and/or use of sustainable indicators of products and
services to give an indication on climate change measures and best
practice sustainable development principles, where improvements can be
made.
2) COMMON PROCUREMENT VOCABULARY (CPV): 01000000, 15000000, 52000000,
55000000, 73000000, 74000000, 91000000, 93000000, 74141300, 74400000.
LOT NO 7
TITLE: Design and Print
1) SHORT DESCRIPTION: Creative design - suppliers of this service can
undertake all creative design such as flyers, brochures, marketing
materials, display design, newsletters, directories as well as creative
execution of advertising requirements such as newpapers, bill boards,
adshell schemes etc. they must have the capability to provide sound
electronic changeable versions of all of these areas.
2) COMMON PROCUREMENT VOCABULARY (CPV): 22000000, 93000000, 29862000,
30233234, 31682230, 74840000.
LOT NO 8
TITLE: In Wales PR, Copywriting and Translation
1) SHORT DESCRIPTION: To include -.
Specialist copywriting and PR skills with a knowledge of contacts within
the industry, terminology and specialist knowledge of food writing styles
for publication such as Gwlad, farming publications and supplements. must
have a good working relationship with local and regional media providing a
supply or press releases around shows and events in the food calendar,
working closely with other programme contractors and Focus PR (national PR
Agency) to provide In Wales coverage in conjunction with the national
campaign.
Specialist Food Translation Services- these suppliers must have expertise
in the provision of food content translation as this is different form
that of standard translation. they will be expected to translate copy,
press releases, publication content including awards documents and
directories and ad-hoc letters and phrases.
2) COMMON PROCUREMENT VOCABULARY (CPV): 01000000, 15000000, 22000000,
52000000, 55000000, 73000000, 91000000, 93000000, 74141300, 74400000.
LOT NO 9
TITLE: Trade Development and Public Procurement - Mentoring
1) SHORT DESCRIPTION: To provide specialist support for food and drink
companies and a diverse range of business skills within this specialist
area - provide one to one mentoring programmes and a full range of
marketing support for start up and predominantly smaller companies.
2) COMMON PROCUREMENT VOCABULARY (CPV): 01000000, 15000000, 22000000,
52000000, 55000000, 73000000, 74000000, 91000000, 93000000, 74141300,
74400000.
LOT NO 10
TITLE: Trade Development and Public Procurement - Meet the Buyer Programme
1) SHORT DESCRIPTION: Liaise with the multiple retail sector amp; food
service distributors, looking at gaps within their product lines and
introduce producers looking to get into these markets. this is to be done
in conjunction with other programmes to ensure a consistant approach so
the ability to work in association with other organisations is essential.
2) COMMON PROCUREMENT VOCABULARY (CPV): 15000000, 22000000, 52000000,
55000000, 73000000, 74000000, 91000000, 93000000, 74141300, 74400000.
LOT NO 11
TITLE: Trade Development and Public Procurement - Consultancy for other
trade development opportunities
1) SHORT DESCRIPTION: During the course of the financial year, being
flexible to take advantage of the opportunities that arise and can help
support trade development. the food sector can sometimes demand very short
time horizons and as a support body we need to recognise this. This area
of work will require flexibility to support events, retailers, TV
opportunities, public sector demands, marketing and business suport,
workshop activity, masterclasses etc.
2) COMMON PROCUREMENT VOCABULARY (CPV): 01000000, 15000000, 22000000,
52000000, 55000000, 73000000, 74000000, 91000000, 93000000, 74141300,
74400000, 74860000.
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required: The awarding authority
reserves the right to request parent company and/or other guarantees of
performance and financial liability.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them: Payment terms will
be indicated in the contract documents. Tenders to be priced in sterling.
Payment to be made in sterling only.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded: No special legal form required but
joint and several liability to be asumed by all group bidders before
acceptance.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met: Companies
expressing an interest must request a pre qualification questionnaire and
return it completed with any associated documents to the address given at
section 1 of this notice. Deadline for receipt of completed questionnaire
will be 17:00 on Monday 14.7.2008. All correspondence must quote contract
number 210/2007/08. For consortium bids the information must be provided
for each member of the consortium. Details can be provided in hard copy or
electronically.
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating if requirements are met: Details to be provided
will be listed in the pre qualification questionnaire.
III.2.3) Technical capacity: Information and formalities necessary for
evaluating if requirements are met: Details to be provided will be listed
in the pre qualification questionnaire.
III.2.4) Reserved contracts: No.
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession:
No.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Restricted.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated in the specifications, in the invitation to
tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used: No.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority:
210/2007/08.
IV.3.2) Previous publication(s) concerning the same contract: No.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
14.7.2008 - 17:00.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: English.
Other: English or English and Welsh.
IV.3.7) Minimum time frame during which the tenderer must maintain the
tender: Duration in month(s): 6 (from the date stated for receipt of
tender).
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT: Yes.
Estimated timing for further notices to be published: 3/4 years.
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU
FUNDS: No.
VI.3) ADDITIONAL INFORMATION: Buy4Wales Reference Number: 12680.
VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures: Head of Corporate
Procurement Service, Welsh Assembly Government, Corporate Procurement
Services, Second Floor, CP2, Cathays Park, UK-Cardiff CF10 3NQ.
VI.5) DATE OF DISPATCH OF THIS NOTICE: 11.6.2008.

UK-Cardiff: Agricultural, horticultural, hunting and related products

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