B-Brussels: request for information on 'areas able to meet European Commission property requirements'

Country:

Belgium

City/Locality:

BRYJELLES

Notice/Contract Number:

eu:150691-2008

Publication Date:

Jun 12, 2008

Deadline:

Sept 15, 2008

Buyer:

EUROPEAN COMMISSION

Original Language:

French

Address:

EUROPEAN COMMISSION
BRUSSELS
Belgium

70000000 - Real estate services

Notice Type: C398
-
General information
Regulation of Procurement: European Institution/Agency or International Organisation
EU Official Journal Publication: 113/2008
, #
150691-2008
Contract Nature: Service contract
Procedure Type: General information
Type of Bid Required: Not applicable
Awarding Criteria: Not applicable

Summary:
This request for information concerns identifying those sites able to meet
part of the European Commission's property requirements as from 2014. The
aim of this initiative is to provide the Commission with initial guidance
on alternative potential development areas — outside the European district
(definition of the European district area: in accordance with the
development plan of the European district in the Brussels Region) — which,
in any event, must subsequently be studied more closely.
1. European Commission department responsible:
European Commission, Office for Infrastructure and Logistics — Brussels,
Office J-79 03/224, rue Joseph II 79, B-1049 Bruxelles/Brussel. Tel.
(32-2) 298 00 63. Fax (32-2) 296 62 69. E-mail: OIB-MAIL-RE1@ec.europa.eu.
Web site: http://ec.europa.eu/oib/.
2. General information:
In its Communication COM (2007) 501 of 5.9.2007, the European Commission
mentions the various options envisaged for its strategy for choosing a
site.
The European Commission is presently analysing the feasibility of the
option to set up 1 or more large complexes in addition to its presence in
the European district in Brussels.
In order to conduct its analyses, the Commission wishes to have any useful
information on available sites which meet its requirements.
This request for information is in no way binding on the Commission as
regards procurement procedures.
3. Object of the request:
The sites, subject of this notice, are understood by the Commission to be
both wasteland for development and building complexes in a single location
able to meet the given requirements, after their construction or
renovation. The sites should allow the development of a complex with an
above-ground office area ranging, in principle, from 100 000 m² to 250 000
m² (gross). The European Commission will analyse how far this goal has
been attained, either on 1 site (preferably), or in combining several
responses and/or considering the sites it already occupies.
For information purposes, and without this being binding on the
Commission, the occupation potential is estimated as follows:
+/- 100 000 m² in 2014;
a further +/- 50 000 m² in 2021;
a further +/- 50 000 m² in 2025;
+/- 50 000 m² in reserve to cover any increase in requirements.
The figures are only preliminary estimates at this stage and as such will
be reviewed continuously, as Commission requirements develop and in line
with the surface areas occupied subsequent to notices about prospecting
property.
The requirement comes from the restructuring of site locations made
necessary by:
— expiry dates of current contracts,
— closures for renovation,
— closures as part of Commission property reorganisation.
In analysing responses to this request for information, special interest
will be given to environmental and mobility aspects, particularly
accessibility in relation to the European district, places of residence of
European Commission staff members, social infrastructures for staff use
(see point 7), and public transport.
4. Information to be provided:
The information given hereafter must be provided as a minimum, and the
following order and numbering must be adhered to in responses:
1) General information:
— name(s) of the site(s) and full address,
— name(s) of the proposer(s) and full address,
— capacity of the proposer(s) in relation to the site proposed (owner,
long leaseholder, agent, etc.),
— full name and particulars (including telephone and fax numbers, and
e-mail address) of the owner(s).
2) Description of the site:
— short textual description (up to 3 pages of A4),
— total surface area,
— 1 or more site plans (A3 format), including:
- location plan,
- main roads and cycle paths leading to the site,
- location in relation to stations and stops along the nearest public
transport lines (airport, train, RER (express suburban train service),
underground railway, tram, bus, etc.),
- socioeconomic environment,
- neighbourhood identification,
- land allocation plan in force,
— photo reports of the site and its neighbourhood.
3) Town planning:
— description of the town-planning concept and prescriptions in force
and/or forecast,
— authorised allocations and associated surface areas (offices,
businesses, dwellings, hotels, etc.). Mention should be made of the
development potential, where the site allows this, over and above the
indicative surface areas sought,
— forecast allocations (if relevant) and associated surface areas
(offices, businesses, dwellings, hotels, etc.). Mention should be made of
the development potential, where the site allows this, over and above the
surface areas sought,
— potential to construct other surface areas for use by Commission
departments (excluding the office surface areas sought):
- social amenities on the site (crèche, day nursery, etc.),
- computer centre (> 1 000 m²),
- archives (> 20 000 m²),
- semi-industrial activities, including a printing house, joiner's
workshop, warehouses, workshops, etc. (> 15 000 m²),
— potential to have a European school (2 000 to 2 500 pupils) built by the
appropriate authorities,
— in the event that procedures would be necessary to obtain an allocation
for the sites to be used for offices, details of the nature of said
procedures and envisaged timing, as well as the allocations forecast and
associated surface areas should be given.
4) Accessibility:
As mentioned in point 3 'Object of the request', special interest will be
given to site accessibility in relation to the places of residence of
European Commission staff members and social infrastructures (European
schools, crèches, etc.) already existing or planned (see point 7).
Names of the nearest stations and public transport lines (underground
railway, bus, train, RER, etc.) should be given.
Details of their timetables, and the time it takes to travel on each type
of transport between the site proposed and the Schuman roundabout during
office hours, should also be given.
Conceivable projects should be cited for improving the public transport
service should it be considered insufficient at present.
Details of the number of car parking spaces available and/or envisaged per
office surface area should be given.
5) Environment:
A list of the environmental impact reduction measures envisaged for the
site should be given.
In the event of soil pollution, details should be given of the nature of
said pollution and of the necessary decontamination measures together with
the schedule for implementing them.
6) Legal:
At this stage the Commission remains open to any legal and financial
arrangement for making available the sites and/or surface areas covered in
this request for information.
Explanations should be given as to possible arrangements and the type of
contracts conceivable so that the sites and/or surface areas can be made
available for the European Commission.
7) Timescale and availability:
A schedule should be given with the main stages up to possible
availability of the sites and/or surface areas. Details should be given as
to the timescale in which any additional areas may be made available up to
the maximum feasible surface area on the site.
8) Price:
Irrespective of the arrangements proposed, the indicative market value of
the serviced land (without costs) for the sites must be given. Details
should be given of the surface area of the land concerned, and the market
value per unit of the above-ground finished surface area. For buildings,
again irrespective of the arrangements proposed, this involves the
purchase value.
The information and plans should be provided on paper in 3 copies and in
digital format.
5. Submission of information:
Responses must be sent before 15.9.2008 (16:00). Information must be sent
using 1 of the following methods:
— registered post, as evidenced by the postmark, to the following address:
European Commission, Office for Infrastructure and Logistics — Brussels,
Unit OIB.RE.1, Office J-79 03/221, B-1049 Bruxelles/Brussel,
— delivery (in person or by any party representing the candidate, or by
courier) to the following address: European Commission, Office for
Infrastructure and Logistics — Brussels, Unit OIB.RE.l, Office J-79
03/221, avenue du Bourget 1, B-1140 Bruxelles/Brussel (Evere). This
department is open 8:00–17:00, Monday to Thursday, and 8:00–16:00 on
Fridays, except for Commission holidays. For deliveries by courier, the
valid date of dispatch will be the date on the courier's delivery note.
For deliveries made in person or by any representative, delivery of the
response will, in this case, be confirmed by a receipt dated and signed by
an official from the Commission's Central Mail Department who takes
delivery of the documents.
3 copies of the responses shall be provided in a sealed envelope marked:
'Demande d'information: pôles' and 'À ne pas ouvrir par le service du
courrier'.
6. Contacts and additional information:
Should additional information be required before the date for submission
of responses, requests for same should be e-mailed or faxed to the address
in point 1, specifying as the subject: 'Demande d'information: pôles'.
Deadline for sending questions: 1.9.2008 (16:00).
7. Addresses of the social infrastructures and details of staff residences
by town or postcode:
(1) Social infrastructures:
École européenne I, avenue du Vert Chasseur 46, B-1180 Bruxelles,
École européenne II, avenue Oscar Jespers 75, B-1200 Bruxelles,
École européenne III, boulevard du Triomphe 135, B-1050 Bruxelles,
École européenne, rue Berkendael 70-74, B-1190 Bruxelles,
Crèche Clovis, boulevard Clovis 75, B-1000 Bruxelles,
Crèche Palmerston, avenue Palmerston 6/14, B-1000 Bruxelles,
Garderie Wilson, rue Wilson 16, B-1000 Bruxelles.
The following are also envisaged:
École européenne IV: 'École des Cadets' site, B-Laeken,
Crèche Cornet — Leman: rue du Cornet, B-Etterbeek.
(2) European Commission staff residences, by town or province:
postcode; name; number of inhabitants working at the EC;
1000; Brussels; 1 990;
1050; Ixelles; 1 952;
1040; Etterbeek; 1 792;
1200; Woluwe-Saint-Lambert; 1 718;
1150; Woluwe-Saint-Pierre; 1 583;
1030; Schaarbeek; 1 394;
1180; Uccle; 1 042;
1160; Auderghem; 783;
1060; Saint-Gilles; 584;
1170; Watermael-Boitsfort; 455;
1190; Forest; 341;
1140; Evere; 244;
1070; Anderlecht; 227;
1080; Molenbeek-Saint-Jean; 196;
1210; Saint-Josse-ten-Noode; 192;
1020; Brussels (Laeken); 181;
1090; Jette; 169;
1082; Berchem-Sainte-Agathe; 92;
1081; Koekelberg; 82;
1083; Ganshoren; 71;
1120; Brussels (Neder-Over-Heembeek); 48;
1130; Brussels (Haeren); 17.
Brussels-Capital Region, total: 15 153 (67,4 %).
Postcode; name; number of inhabitants working at the EC;
1500-1999; Flemish Brabant; 2 686 (11,9 %);
1300-1499; Walloon Brabant; 1 633 (7,3 %);
3000-3499; Flemish Brabant; 1 225 (5,4 %);
9000-9999; East Flanders; 436 (1,9 %);
6000-6699; Le Hainaut; 404 (1,8 %);
2000-2999; Antwerp; 278 (1,2 %);
5000-5999; Namur; 244 (1,1 %);
4000-4999; Liège; 170 (0,8 %);
7000-7999; Le Hainaut; 138 (0,6 %);
8000-8999; West Flanders; 95 (0,4 %);
3500-3999; Limbourg; 41 (0,2 %);
6700-6999; Luxembourg; 15 (0,1 %).
Other regions, total: 7 342 (32,6 %).

B-Brussels: request for information on 'areas able to meet European Commission property requirements'

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