HR-Zagreb: Phare — improving budget processes

Country:

Croatia

City/Locality:

ZAGKREMP

Notice/Contract Number:

eu:145221-2008

Publication Date:

Jun 6, 2008

Deadline:

Jul 9, 2008

Buyer:

CENTRAL FINANCE AND CONTRACTING AGENCY (SREDISNJA AGENCIJA ZA FINANCIRANJE I UGOVARANJE PROGRAMA I PROJEKATA EU)

Original Language:

English

Address:

CENTRAL FINANCE AND CONTRACTING AGENCY (SREDISNJA AGENCIJA ZA FINANCIRANJE I UGOVARANJE PROGRAMA I PROJEKATA EU)
ZAGREB
Croatia

66171000 - Financial consultancy services

Notice Type: 0708
-
Contract notice
Regulation of Procurement: PHARE, TACIS and countries of Central and Eastern Europe
EU Official Journal Publication: 109/2008
, #
145221-2008
Contract Nature: Service contract
Procedure Type: Restricted procedure
Type of Bid Required: Not defined
Awarding Criteria: Not defined

Summary:
Republic of Croatia
Service procurement notice
1. Publication reference: EuropeAid/125875/D/SER/HR
2. Procedure: Restricted.
3. Programme: Phare 2006.
4. Financing: Croatia 2006 Phare national programme.
5. Contracting authority: Central Finance and Contracting Agency.
Contract specification
6. Nature of contract: Fee-based.
7. Contract description: The aim of this project is to enable the
Government to build an efficient management system designed and operating
to European standards, through the modernisation of budget processes and
increasing capacity for budget management. The project will include:
modernisation of the budget preparation process (designing the format of
the medium-term budget framework (MTBF), improving the current programme
classification, etc.); improving the budget execution system (extension of
the treasury single account (TSA) coverage, improvement of cash planning,
etc.) and training of the Ministry of Finance's and line ministries' staff
in budget-management areas.
8. Number and titles of lots: Not applicable.
9. Maximum budget: EUR 2 363 400.
10. Scope for additional services: The contracting authority may, at its
own discretion, extend the project duration until 30.11.2010 at the
latest. Any extension of the contract would be subject to satisfactory
performance by the contractor.
Conditions of participation
11. Eligibility: Participation is open to all legal persons participating
either individually or in a grouping (consortium) of candidates which are
established in a Member State of the European Union or in a country or
territory of the regions covered and/or authorised by the specific
instruments applicable to the programme under which the contract is
financed (see also item 30 below). Participation is also open to
international organisations. The participation of natural persons is
governed by the specific instruments applicable to the programme under
which the contract is financed.
12. Candidature: All eligible natural and legal persons (as per item 11
above) or groupings of such persons (consortia) may apply.
A consortium may be a permanent, legally-established grouping or a
grouping which has been constituted informally for a specific tender
procedure. All members of a consortium (i.e., the leader and all other
members) are jointly and severally liable to the contracting authority.
The participation of an ineligible natural or legal person (as per item
11) will result in the automatic exclusion of that person. In particular,
if that ineligible person belongs to a consortium, the whole consortium
will be excluded.
13. Number of applications: No more than 1 application can be submitted
by a natural or legal person whatever the form of participation (as an
individual legal entity or as leader or member of a consortium submitting
an application). In the event that a natural or legal person submits more
than 1 application, all applications in which that person has participated
will be excluded.
14. Shortlist alliances prohibited: Any tenders received from tenderers
comprising firms other than those mentioned in the shortlisted application
forms will be excluded from this restricted tender procedure. Shortlisted
candidates may not form alliances or subcontract to each other for the
contract in question.
15. Grounds for exclusion: As part of the application form, candidates
must submit a signed declaration, included in the standard application
form, to the effect that they are not in any of the exclusion situations
listed in Section 2.3.3 of the 'Practical Guide to contract procedures for
EC external actions'.
16. Subcontracting: Subcontracting is allowed up to 30 % of the contract
value.
17. Number of candidates to be shortlisted: On the basis of the
applications received, 4–8 candidates will be invited to submit detailed
tenders for this contract. If the number of eligible candidates meeting
the selection criteria is less than the minimum of 4, the contracting
authority may invite the candidates who satisfy the criteria to submit a
tender.
Provisional timetable
18. Provisional date of invitation to tender: July 2008.
19. Provisional commencement date of the contract: November 2008.
20. Initial period of execution and possible extension of the contract:
The contracting authority may, at its own discretion, extend the project
until 30.11.2010 at the latest. Any extension of the contract would be
subject to satisfactory performance by the contractor.
Selection and award criteria
21. Selection criteria: The following selection criteria will be applied
to candidates. In the case of applications submitted by a consortium,
these selection criteria will be applied to the consortium as a whole:
1) Economic and financial capacity of candidate (based on item 3 of the
application form):
(a) the annual turnover of the candidate for the years 2006 and 2007 must
be equal to or exceed EUR 1 300 000;
(b) the cash and cash equivalents of the candidate at the end of the years
2006 and 2007 (2006 is considered to be year before last and 2007 is
considered to be last year) are positive.
2) Professional capacity of candidate (based on items 4 and 5 of the
application form):
(a) at least 10 staff currently work for the candidate in fields related
to this contract (public finance — budget preparation, budget execution,
MTBF, cash management); and
(b) at least 20 % of them are permanent.
3) Technical capacity of candidate (based on items 5 and 6 of the
application form):
The candidate has worked successfully on at least 2 technical assistance
projects covering all of the following requirements:
(a) in the fields of budget preparation, budget execution, MTBF and cash
management;
(b) completed in 2005, 2006, 2007 or 2008;
(c) implemented in a country eligible under the Phare programme (EU Member
States, Croatia, the former Yugoslav Republic of Macedonia, Turkey,
Albania, Bosnia and Herzegovina, Montenegro and Serbia);
(d) with a budget (own contribution) equal to or exceeding EUR 1 400 000.
An economic operator may, where appropriate and for a particular contract,
rely on the capacities of other entities, regardless of the legal nature
of the links which it has with them. It must in that case prove to the
contracting authority that it will have at its disposal the resources
necessary for performance of the contract, for example by producing an
undertaking on the part of those entities to place those resources at its
disposal. Such entities must respect the same rules of eligibility and
notably that of nationality, as the economic operator.
If more than 8 eligible candidates meet the above selection criteria, the
relative strengths and weaknesses of the applications of these candidates
must be re-examined to identify the 8 best applications for the tender
procedure. The only factors which will be taken into consideration during
this re-examination are:
1) the total number of projects managed by the candidate according to
criterion 3. If 2 or more candidates have the same number of eligible
projects, the candidates will be ranked in descending order according to
the total amount of their own contribution to the eligible projects.
22. Award criteria: Best value for money.
Application
23. Deadline for receipt of applications: 9.7.2008 (15:00), Zagreb local
time.
Any application received after this deadline will not be considered.
24. Application format and details to be provided: Applications must be
submitted using the standard application form (available from the
following Internet address: http://ec.europa.eu/europeaid/work/procedures/
index_en.htm), whose format and instructions must be strictly observed.
Any additional documentation (brochure, letter, etc.) sent with an
application will not be taken into consideration.
25. How applications may be submitted: Applications must be submitted in
English exclusively to the contracting authority:
— either by recorded delivery (official postal service) to:
Ivana Skender — CFCA project manager, Central Finance and Contracting
Agency (Središnja agencija za financiranje i ugovaranje programa i
projekata EU), Ulica grada Vukovara 284, 10 000 Zagreb, Croatia,
— or hand delivered (including courier services) directly to the
contracting authority in return for a signed and dated receipt to:
Ivana Skender — CFCA project manager, Central Finance and Contracting
Agency (Središnja agencija za financiranje i ugovaranje programa i
projekata EU), Ulica grada Vukovara 284, 10 000 Zagreb, Croatia.
The contract title and the publication reference (see item 1 above) must
be clearly marked on the envelope containing the application and must be
mentioned in all subsequent correspondence with the contracting authority.
Applications submitted by any other means will not be considered.
26. Alteration or withdrawal of applications: Candidates may alter or
withdraw their applications by written notification prior to the deadline
for submission of tenders. No application may be altered after this
deadline.
Any such notification of alteration or withdrawal shall be prepared and
submitted in accordance with clause 25. The outer envelope (and the
relevant inner envelope) must be marked 'Alteration' or 'Withdrawal' as
appropriate.
27. Operational language: All written communications for this tender
procedure and contract must be in English.
28. Additional information: Not applicable.
29. Date of publication of contract forecast: 24.7.2007 (OJ S 140).
30. Legal basis: Council Regulation (EEC) No 3906/89 of 18.12.1989, as
last amended by Council Regulation (EC) 2257/2004 of 20.12.2004.

HR-Zagreb: Phare — improving budget processes

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