L-Luxembourg: AO 10202 — publishing services (Official Journals)

Country:

Luxembourg

City/Locality:

LOYJEMBOYRGO

Notice/Contract Number:

eu:140305-2008

Publication Date:

Jun 7, 2008

Deadline:

Jul 18, 2008

Buyer:

OFFICE FOR OFFICIAL PUBLICATIONS OF THE EUROPEAN COMMUNITIES

Original Language:

French

Address:

OFFICE FOR OFFICIAL PUBLICATIONS OF THE EUROPEAN COMMUNITIES
LUXEMBOURG
Luxembourg

Email:

Click here

Notice Type: C398
-
Contract notice
Regulation of Procurement: European Institution/Agency or International Organisation
EU Official Journal Publication: 105/2008
, #
140305-2008
Referenced Document Number: 72566-2008
Contract Nature: Service contract
Procedure Type: Open procedure
Type of Bid Required: Partial tender
Awarding Criteria: The most economic tender

Summary:
Service contract notice
Section I: Contracting authority
I.1) Name, addresses and contact point(s): Office for Official
Publications of the European Communities, attn: Mr António Carneiro, 2,
rue Mercier, L-2985 Luxembourg. Tel. (352) 29 29-1. Fax (352) 29 29-42672.
E-mail: OPOCE-APPELS-OFFRES@publications.europa.eu.
Internet address(es):
General address of the contracting authority:
http://publications.europa.eu.
Further information can be obtained from:
Aforementioned contact point(s).
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained
from:
Aforementioned contact point(s).
Tenders or requests to participate must be sent to:
Aforementioned contact point(s).
I.2) Type of contracting authority and main activity or activities:
European institution/agency or international organisation.
The contracting authority is purchasing on behalf of other contracting
authorities: no.
Section II: Object of the contract
II.1) Description
II.1.1) Title attributed to the contract by the contracting authority: AO
10202 — publishing services (Official Journals).
II.1.2) Type of contract and location of works, place of delivery or of
performance: Services.
Service category No 15.
Main place of performance: the tasks will be performed at the contractor's
usual place of work or at any other site indicated in the tender, but not
on Publications Office premises. However, meetings between the successful
tenderer and the Publications Office may take place on the premises of the
latter.
II.1.3) The notice involves: The establishment of a framework agreement.
II.1.4) Information on the framework agreement: Framework agreement with
several operators.
Maximum number of participants envisaged for the framework agreement: 5
per lot.
Duration of the framework agreement: 66 months.
Justification for a framework agreement lasting more than 4 years:
— the legal value of the online version of the Official Journal may be
established during the term of contract No 10202,
— the specific nature of the Official Journal calls for substantial
investments on the part of the service providers as well as the setting up
and running of highly specialised production teams,
— for newcomers to the market, setting up the mechanisms and adjusting the
production processes need a certain amount of time,
— should the current service providers be re-selected, they will have to
change some of the parameters of their production processes in order to
meet the demands of authenticating the electronic version,
— some publications (budget documents, customs documents) require a
familiarisation period of up to 6 months in order to prepare for actual
production,
— the price list has been thoroughly revised with a view, in particular,
to opening up the contract to new service providers; this revision will
require IT developments in order to check invoices electronically,
— preparing the invitation to tender for the production of the Official
Journals and analysing the tenders entail an extensive investment in human
resources and in time that would be difficult to repeat every 3 years.
Estimated total value of purchases for the entire duration of the
framework agreement:
estimated value: EUR 118 000 000 excluding VAT.
II.1.5) Short description of the contract or purchase(s): The object of
the invitation to tender is the conclusion of successive multiple
framework contracts for the provision of publishing services (Official
Journals). This invitation to tender is divided into 9 lots.
II.1.6) Common procurement vocabulary (CPV): 78000000.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
Yes.
II.1.8) Division into lots: Yes.
Tenders may be for 1 or more lots.
II.1.9) Variants will be accepted: No.
II.2) Quantity or scope of the contract
II.2.1) Total quantity or scope: The estimated value for this contract is
EUR 118 000 000 for a maximum 5-year term, allocated per lot as follows:
— lot 1: EUR 25 000 000,
— lot 2: EUR 17 000 000,
— lot 3: EUR 6 500 000,
— lot 4: EUR 32 500 000,
— lot 5: EUR 1 500 000,
— lot 6: EUR 6 500 000,
— lot 7: EUR 3 100 000,
— lot 8: EUR 900 000,
— lot 9: EUR 25 000 000.
Estimated value: EUR 118 000 000 excluding VAT.
II.2.2) Options: No.
II.3) Duration of the contract or time limit for completion: Duration: 66
months from the award of the contract.
Information about lots
Lot 1
Title: creation and production of daily editions of the L Series of the
Official Journal of the EU
1) Short description: Creation and production of daily editions of the L
Series of the Official Journal of the EU.
2) Common procurement vocabulary (CPV): 78000000.
3) Quantity or scope: Lot 1: EUR 25 000 000.
Estimated cost: EUR 25 000 000 excluding VAT.
4) Indication about different date for duration of contract or its
starting/completion: Duration: 66 months from the award of the contract.
Lot 2
Title: creation and production of daily editions of the C Series of the
Official Journal of the EU
1) Short description: Creation and production of daily editions of the C
Series of the Official Journal of the EU.
2) Common procurement vocabulary (CPV): 78000000.
3) Quantity or scope: Lot 2: EUR 17 000 000.
Estimated cost: EUR 17 000 000 excluding VAT.
4) Indication about different date for duration of contract or its
starting/completion: Duration: 66 months from the award of the contract.
Lot 3
Title: creation and production of electronic editions of the C Series of
the Official Journal of the EU
1) Short description: Creation and production of electronic editions of
the C Series of the Official Journal of the EU.
2) Common procurement vocabulary (CPV): 78000000.
3) Quantity or scope: Lot 3: EUR 6 500 000.
Estimated cost: EUR 6 500 000 excluding VAT.
4) Indication about different date for duration of contract or its
starting/completion: Duration: 66 months from the award of the contract.
Lot 4
Title: creation and production of one-off editions and periodic editions
of the L and C Series of the Official Journal of the EU
1) Short description: Creation and production of one-off editions and
periodic editions of the L and C Series of the Official Journal of the EU.
2) Common procurement vocabulary (CPV): 78000000.
3) Quantity or scope: Lot 4: EUR 32 500 000.
Estimated cost: EUR 32 500 000 excluding VAT.
4) Indication about different date for duration of contract or its
starting/completion: Duration: 66 months from the award of the contract.
Lot 5
Title: creation and production of the annual report of the Court of
Auditors published in the C Series of the Official Journal of the EU
1) Short description: Creation and production of the annual report of the
Court of Auditors published in the C Series of the Official Journal of the
EU.
2) Common procurement vocabulary (CPV): 78000000.
3) Quantity or scope: Lot 5: EUR 1 500 000.
Estimated cost: EUR 1 500 000 excluding VAT.
4) Indication about different date for duration of contract or its
starting/completion: Duration: 66 months from the award of the contract.
Lot 6
Title: creation and production of pre-budget documents and of the final
budget published in the L Series of the Official Journal of the EU
1) Short description: Creation and production of pre-budget documents and
of the final budget published in the L Series of the Official Journal of
the EU.
2) Common procurement vocabulary (CPV): 78000000.
3) Quantity or scope: Lot 6: EUR 6 500 000.
Estimated cost: EUR 6 500 000 excluding VAT.
4) Indication about different date for duration of contract or its
starting/completion: Duration: 66 months from the award of the contract.
Lot 7
Title: creation and production of customs documents in the L and C Series
of the Official Journal of the EU, and creation and production of the
following works: alphabetical and thematic index tables for the Official
Journal, thematic index tables for special editions of the Official
Journal, and editions of the Official Journal containing complex lists
1) Short description: Creation and production of customs documents in the
L and C Series of the Official Journal of the EU, and creation and
production of the following works: alphabetical and thematic index tables
for the Official Journal, thematic index tables for special editions of
the Official Journal, and editions of the Official Journal containing
complex lists.
2) Common procurement vocabulary (CPV): 78000000.
3) Quantity or scope: Lot 7: EUR 3 100 000.
Estimated cost: EUR 3 100 000 excluding VAT.
4) Indication about different date for duration of contract or its
starting/completion: Duration: 66 months from the award of the contract.
Lot 8
Title: creation and production of editions of the C Series (competitions —
OJ C A) of the Official Journal of the EU
1) Short description: Creation and production of editions of the C Series
(competitions — OJ C A) of the Official Journal of the EU.
2) Common procurement vocabulary (CPV): 78000000.
3) Quantity or scope: Lot 8: EUR 900 000.
Estimated cost: EUR 900 000 excluding VAT.
4) Indication about different date for duration of contract or its
starting/completion: Duration: 66 months from the award of the contract.
Lot 9
Title: creation of electronic documents in XML or SGML format, and other
electronic document processing services
1) Short description: Creation of electronic documents in XML or SGML
format, and other electronic document processing services.
2) Common procurement vocabulary (CPV): 78000000.
3) Quantity or scope: Lot 9: EUR 25 000 000.
Estimated cost: EUR 25 000 000 excluding VAT.
4) Indication about different date for duration of contract or its
starting/completion: Duration: 66 months from the award of the contract.
Section III: Legal, economic, financial and technical information
III.1) Conditions relating to the contract
III.1.1) Deposits and guarantees required: See specifications.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them: See specifications.
III.1.3) Legal form to be taken by the grouping of economic operators to
whom the contract is to be awarded: See specifications.
III.1.4) Other particular conditions to which the performance of the
contract is subject: No.
III.2) Conditions for participation
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating whether requirements have been met:
see specifications.
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating whether requirements have been met:
see specifications.
Minimum level of standards required:
see specifications.
III.2.3) Technical capacity: Information and formalities necessary for
evaluating whether requirements have been met:
see specifications.
Minimum level of standards required:
see specifications.
III.2.4) Reserved contracts: No.
III.3) Conditions specific to service contracts
III.3.1) Execution of the service is reserved for a particular
profession: No.
III.3.2) Legal entities should indicate the names and professional
qualifications of the staff responsible for execution of the service: No.
Section IV: Procedure
IV.1) Type of procedure
IV.1.1) Type of procedure: Open.
IV.2) Award criteria
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated in the specifications, in the invitation to
tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used: No.
IV.3) Administrative information
IV.3.1) File reference number attributed by the contracting authority: AO
10202.
IV.3.2) Previous notice(s) published concerning the same contract: Prior
information notice number in OJ: 2008/S 54-72566 of 18.3.2008.
IV.3.3) Conditions for obtaining specifications and additional documents,
or descriptive document: Final date for receipt of requests for documents
or for accessing documents: 11.7.2008.
Charge for documents: no.
IV.3.4) Final date for receipt of tenders or requests to participate:
18.7.2008.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: Bulgarian, Czech, Danish, Dutch, English, Estonian, Finnish,
French, German, Greek, Hungarian, Irish, Italian, Latvian, Lithuanian,
Maltese, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish or
Swedish.
IV.3.7) Period during which the tenderer is bound to maintain his tender:
Duration: 12 months from the final date for receipt of tenders.
IV.3.8) Conditions for opening tenders: 25.7.2008 (9:30).
Place: 2, rue Mercier, L-2985 Luxembourg.
Persons authorised to be present at the opening of tenders: yes.
1 duly authorised representative per tenderer may be present at the
opening of tenders. Interested companies should fax or e-mail their
request to attend at least 48 hours in advance to the address mentioned
hereafter. Said fax or e-mail must be signed by an executive authorised by
the tenderer and state the name of the person who will attend the opening
of tenders on his behalf. Fax (352) 29 29-42672. E-mail:
opoce-appels-offres@publications.europa.eu.
Section VI: Complementary information
VI.1) This is a recurrent procurement: No.
VI.2) Contract related to a project and/or programme financed by EU
funds: No.
VI.4) Procedures for appeal
VI.4.1) Body responsible for appeal procedures: Court of First Instance
of the European Communities, rue du Fort Niedergrünewald, L-2925
Luxembourg. Tel. (352) 43 03-1. Fax (352) 43 03-2100. E-mail:
CFI.Registry@curia.europa.eu. URL: http://curia.europa.eu.
VI.4.2) Lodging of appeals: Precise information on deadline(s) for
lodging appeals: within 2 months of the petitioner being notified or,
failing this, of the date on which it became known to them. Lodging a
complaint with the European Ombudsman neither suspends this deadline nor
creates a new deadline for appeals.
VI.5) Date of dispatch of this notice: 19.5.2008.

Update: Jun 7, 2008

Notice Type: C398
-
Additional information
Regulation of Procurement: European Institution/Agency or International Organisation
EU Official Journal Publication: 110/2008
, #
146938-2008
Referenced Document Number: 140305-2008
Contract Nature: Service contract
Procedure Type: Open procedure
Type of Bid Required: Partial tender
Awarding Criteria: The most economic tender

Summary:
Corrigendum
('Supplement to the Official Journal of the European Union' No S 105 of
31.5.2008, open procedure, 140305-2008)
Office for Official Publications of the European Communities, attn: Mr
António Carneiro, 2, rue Mercier, L-2985 Luxembourg. Tel. (352) 29 29-1.
Fax (352) 29 29-42672. E-mail: OPOCE-APPELS-OFFRES@publications.europa.eu.
URL: http://publications.europa.eu.
for: II.1.4) Information on the framework agreement:
Framework agreement with several operators.
Maximum number of participants envisaged for the framework agreement: 5
per lot.
Duration of the framework agreement: 66 months.
Justification for a framework agreement lasting more than 4 years:
— the legal value of the online version of the Official Journal may be
established during the term of contract No 10202,
— the specific nature of the Official Journal calls for substantial
investments on the part of the service providers as well as the setting up
and running of highly specialised production teams,
— for newcomers to the market, setting up the mechanisms and adjusting the
production processes need a certain amount of time,
— should the current service providers be re-selected, they will have to
change some of the parameters of their production processes in order to
meet the demands of authenticating the electronic version,
— some publications (budget documents, customs documents) require a
familiarisation period of up to 6 months in order to prepare for actual
production,
— the price list has been thoroughly revised with a view, in particular,
to opening up the contract to new service providers; this revision will
require IT developments in order to check invoices electronically,
— preparing the invitation to tender for the production of the Official
Journals and analysing the tenders entail an extensive investment in human
resources and in time that would be difficult to repeat every 3 years.
Estimated total value of purchases for the entire duration of the
framework agreement:
estimated value: EUR 118 000 000 excluding VAT.
II.2) Quantity or scope of the contract
II.2.1)Total quantity or scope:
The estimated value for this contract is EUR 118 000 000 for a maximum
5-year term, allocated per lot as follows:
— lot 1: EUR 25 000 000,
— lot 2: EUR 17 000 000,
— lot 3: EUR 6 500 000,
— lot 4: EUR 32 500 000,
— lot 5: EUR 1 500 000,
— lot 6: EUR 6 500 000,
— lot 7: EUR 3 100 000,
— lot 8: EUR 900 000,
— lot 9: EUR 25 000 000.
Estimated value: EUR 118 000 000 excluding VAT.
Information about lots
Lot 9
Title: creation of electronic documents in XML or SGML format, and other
electronic document processing services
1) Short description:
Creation of electronic documents in XML or SGML format, and other
electronic document processing services.
2) Common procurement vocabulary (CPV): 78000000.
3) Quantity or scope:
Lot 9: EUR 25 000 000.
Estimated cost: EUR 25 000 000 excluding VAT.
4) Indication about different date for duration of contract or its
starting/completion:
Duration: 66 months from the award of the contract.
read: II.1.4) Information on the framework agreement:
Framework agreement with several operators.
Maximum number of participants envisaged for the framework agreement: 5
per lot.
Duration of the framework agreement: 66 months.
Justification for a framework agreement lasting more than 4 years:
— the legal value of the online version of the Official Journal may be
established during the term of contract No 10202,
— the specific nature of the Official Journal calls for substantial
investments on the part of the service providers as well as the setting up
and running of highly specialised production teams,
— for newcomers to the market, setting up the mechanisms and adjusting the
production processes need a certain amount of time,
— should the current service providers be re-selected, they will have to
change some of the parameters of their production processes in order to
meet the demands of authenticating the electronic version,
— some publications (budget documents, customs documents) require a
familiarisation period of up to 6 months in order to prepare for actual
production,
— the price list has been thoroughly revised with a view, in particular,
to opening up the contract to new service providers; this revision will
require IT developments in order to check invoices electronically,
— preparing the invitation to tender for the production of the Official
Journals and analysing the tenders entail an extensive investment in human
resources and in time that would be difficult to repeat every 3 years.
Estimated total value of purchases for the entire duration of the
framework agreement:
estimated value: EUR 98 000 000 excluding VAT.
II.2) Quantity or scope of the contract
II.2.1)Total quantity or scope:
The estimated value for this contract is EUR 98 000 000 for a maximum
5.5-year term, allocated per lot as follows:
— lot 1: EUR 25 000 000,
— lot 2: EUR 17 000 000,
— lot 3: EUR 6 500 000,
— lot 4: EUR 32 500 000,
— lot 5: EUR 1 500 000,
— lot 6: EUR 6 500 000,
— lot 7: EUR 3 100 000,
— lot 8: EUR 900 000,
— lot 9: EUR 5 000 000.
Estimated value: EUR 98 000 000 excluding VAT.
Information about lots
Lot 9
Title: creation of electronic documents in XML or SGML format, and other
electronic document processing services
1) Short description:
Creation of electronic documents in XML or SGML format, and other
electronic document processing services.
2) Common procurement vocabulary (CPV): 78000000.
3) Quantity or scope:
Lot 9: EUR 5 000 000.
Estimated cost: EUR 5 000 000 excluding VAT.
4) Indication about different date for duration of contract or its
starting/completion:
Duration: 66 months from the award of the contract.

L-Luxembourg: AO 10202 — publishing services (Official Journals)

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