B-Brussels: UCA 027/08 maintenance and support services for the FADO network applicative part of the Council of the European Union

Country:

Belgium

City/Locality:

BRYJELLES

Notice/Contract Number:

eu:140292-2008

Publication Date:

May 31, 2008

Deadline:

Jul 18, 2008

Buyer:

COUNCIL OF THE EUROPEAN UNION

Original Language:

English

Address:

COUNCIL OF THE EUROPEAN UNION
BRUSSELS , Région de Bruxelles-Capitale / Brussels Hoofdstedelijk Gewest
Belgium

Email:

Click here

Notice Type: CONS
-
Contract notice
Regulation of Procurement: European Institution/Agency or International Organisation
EU Official Journal Publication: 105/2008
, #
140292-2008
Contract Nature: Service contract
Procedure Type: Open procedure
Type of Bid Required: Global tender
Awarding Criteria: The most economic tender

Summary:
Contract notice
Services
Section I: Contracting authority
I.1) Name, addresses and contact point(s): Council of the European Union,
General Secretariat, attn: Procurement Coordination Unit, Office 1070 KL
77, Rue de la Loi 175, B-1048 Bruxelles/Brussel. Tel. (32-2) 281 80 62.
Fax (32-2) 281 80 93. E-mail: tendering@consilium.europa.eu.
Internet address(es):
General address of the contracting authority:
http://www.consilium.europa.eu/callstend/.
Further information can be obtained from:
the above-mentioned contact point(s).
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained
from:
the above-mentioned contact point(s).
Tenders or requests to participate must be sent to:
Council of the European Union, General Secretariat, Rue de la Loi 175,
attn: Procurement Coordination Unit, Office 1070 KL 77, B-1048
Bruxelles/Brussel. Tel. (32-2) 281 80 62. Fax (32-2) 281 80 93. E-mail:
tendering@consilium.europa.eu. URL: http://consilium.europa.eu/callstend/.
For hand and private courier service delivery: Chaussée d'Etterbeek 70 —
Unloading Bay, B-1048 Bruxelles/Brussel (8:30–16:30).
Note: all requests for participation submitted by e-mail or fax must be
confirmed by letter.
I.2) Type of the contracting authority and main activity or activities:
European institution/agency or international organisation.
General public services.
The contracting authority is purchasing on behalf of other contracting
authorities: no.
Section II: Object of the contract
II.1) Description
II.1.1) Title attributed to the contract by the contracting authority:
UCA 027/08 maintenance and support services for the FADO network
applicative part of the Council of the European Union.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Services.
Service category: No 7.
Main place of performance: B-Bruxelles/Brussel.
NUTS code: BE10.
II.1.3) The notice involves: The establishment of a framework agreement.
II.1.4) Information on framework agreement: Framework agreement with a
single operator.
Duration of the framework agreement: 4 years.
II.1.5) Short description of the contract or purchase(s): A Joint Action
of 3.12.1998 adopted by the Secretariat established a European Image
Archiving System (FADO). This system is required to validate, store and
exchange, by computerised means and within very short periods of time,
information with the Member States in relation to genuine and false
documents. The project scope is to maintain and support an IT system which
enables the automation of the authentic/fraud documents validation and
workflow process, and keeps an electronic central database with all valid
documents for information access and exchange between the MSs and the
Secretariat. The major objectives of the project are:
— provide a 2nd-level helpdesk regarding the FADO application,
— provide training courses regarding the FADO application,
— provide technical support and consultancy services regarding the FADO
application,
— provide corrective maintenance of the FADO application,
— provide adaptive and evolutive maintenance of the FADO application.
The General Secretariat will award the contract for an initial duration of
2 years with 2 possible renewal periods of 1 year each.
II.1.6) Common procurement vocabulary (CPV): 72260000, 72267000,
72253000, 72254000, 80423310.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
Yes.
II.1.8) Division into lots: No.
II.1.9) Variants will be accepted: No.
II.2) Quantity or scope of the contract
II.2.1) Total quantity or scope
II.2.2) Options: No.
II.3) Duration of the contract or time limit for completion: 48 months
from the award of the contract.
Section III: Legal, economic, financial and technical information
III.1) Conditions relating to the contract
III.1.1) Deposits and guarantees required: As specified in the tender
specifications.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them: As specified in the
tender specifications.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded: Any grouping is allowed to tender,
independently of its legal status. Groupings (or consortia) will have to
indicate the name of the company and of the person responsible for the
project and will also have to submit a copy of the documents empowering
this company or person to tender or sign a contract in the name of the
grouping/consortium. Subcontracting is allowed only for activities that do
not represent any major part of the contract. Tenderers will have to
indicate clearly in their offer what parts of the supplies services and/or
work will be subcontracted. The names of any subcontractors will have to
be specified clearly in the offer. All members of the groupings (or
consortia) as well as the subcontractors must comply with the same
exclusion and selection criteria as the contractor.
III.1.4) Other particular conditions to which the performance of the
contract is subject: No.
III.2) Conditions for participation
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met: tenderers
must submit proof that they are not in any of the exclusion cases listed
in Article 93 of the Financial Regulation applicable to the general budget
of the European Communities. See tendering specifications for details of
the documents to be submitted.
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating if requirements are met: details of the documents
to be submitted to demonstrate the tenderers' economic and financial
capacity are given in the tendering specifications.
III.2.3) Technical capacity: Information and formalities necessary for
evaluating if requirements are met: details of the documents to be
submitted to demonstrate the tenderers' technical capacity are given in
the tendering specifications.
Minimum level(s) of standards possibly required: candidates shall enclose
their ISO 9000-9200 certification.
III.2.4) Reserved contracts: No.
III.3) Conditions specific to services contracts
III.3.1) Execution of the service is reserved to a particular profession:
No.
III.3.2) Legal entities should indicate the names and professional
qualifications of the staff responsible for the execution of the service:
Yes.
Section IV: Procedure
IV.1) Type of procedure
IV.1.1) Type of procedure: Open.
IV.2) Award criteria
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated in the specifications, in the invitation to
tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used: No.
IV.3) Administrative information
IV.3.1) File reference number attributed by the contracting authority:
UCA 027/08.
IV.3.2) Previous publication(s) concerning the same contract: No.
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document: Time limit for receipt of requests for documents
or for accessing documents: 1.7.2008.
Payable documents: no.
IV.3.4) Time limit for receipt of tenders or requests to participate:
18.7.2008.
IV.3.5) Date of dispatch of invitations to tender or to participate to
selected candidates: 30.6.2008.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: Bulgarian, Czech, Danish, Dutch, English, Estonian, Finnish,
French, German, Greek, Hungarian, Irish, Italian, Latvian, Lithuanian,
Maltese, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish and
Swedish.
IV.3.8) Conditions for opening tenders: 23.7.2008 (14:00).
Place: see tendering specifications.
Persons authorised to be present at the opening of tenders: yes.
1 person per tenderer may attend the opening of the offers, as stipulated
in the tendering specifications.
Section VI: Complementary information
VI.1) This is a recurrent procurement: No.
VI.2) Contract related to a project and/or programme financed by EU
funds: No.
VI.3) Additional information: Whilst working in the premises of the
contracting authority, the contractor (including his own personnel and any
subcontractor) might come in contact with EU classified information.
Therefore, the Secretariat requires the contractors to be in possession of
a security certificate issued by their National Security Authority. In
addition, certain personnel may be required to produce a similar
individual security certificate. Details will be specified in the
invitation to tender.
Participation in this call for tender is free of charge, and likewise no
charge will be made for sending the invitation to tender to those
candidates invited to tender. In the same manner the fact that a tenderer
draws up a tender does not entitle him to be awarded the contract or to
receive compensation for any costs incurred. The contracting authority is
under no obligation to award a contract as a result of this notice.
Tenders must be submitted in writing to the address indicated in section
I.1 herein above and the envelope must bear the reference UCA 027/08.
During the 3 years following conclusion of the initial contract, the
Council will be able to use the negotiated procedure without prior
publication of a contract notice for additional contracts involving
services similar to those assigned to the party awarded this contract by
the contracting authority.
VI.4) Procedures for appeal
VI.4.1) Body responsible for appeal procedures: Court of First Instance
of the European Communities, boulevard Konrad Adenauer, L-2925 Luxembourg.
Tel. (352) 43 03-1. Fax (352) 43 37 66. E-mail:
ECJ.Registry@curia.europa.eu. URL: http://curia.europa.eu.
Body responsible for mediation procedures:
The European Ombudsman, 1, avenue du Président Robert Schuman, BP 403,
F-67001 Strasbourg Cedex. Tel. (33) 388 17 23 13. Fax (33) 388 17 90.
E-mail: euro-ombudsman@europarl.europa.eu. URL:
http://www.euro-ombudsman.europa.eu.
VI.4.2) Lodging of appeals: Precise information on deadline(s) for
lodging appeals:
within 2 months of the notification to the plaintiff, or, in absence
thereof, of the day on which it came to the knowledge. A complaint to the
European Ombudsman does not have as an effect either to suspend this
period or to open a new period for lodging appeals.
VI.4.3) Service from which information about the lodging of appeals may
be obtained: Council of the European Union, General Secretariat,
Procurement Coordination Unit, Rue de la Loi 175, B-1048
Bruxelles/Brussel. Tel. (32-2) 281 80 62. Fax (32-2) 281 80 93. E-mail:
tendering@consilium.europa.eu. URL: http://consilium.europa.eu/callstend/.
VI.5) Date of dispatch of this notice: 19.5.2008.

B-Brussels: UCA 027/08 maintenance and support services for the FADO network applicative part of the Council of the European Union

Request For Proposals

General Information

Contact Information

Goods, Works and Services

Original Text

dgMarket - Tenders and consulting opportunities worldwide