GA-Libreville: EDF — supply and commissioning of road maintenance equipment, including provision of after-sales services

Country:

Gabon

City/Locality:

LIMPREBIL

Notice/Contract Number:

eu:123829-2008

Publication Date:

May 14, 2008

Deadline:

Jul 11, 2008

Buyer:

MINISTERE DE LA PLANIFICATION ET DE LA PROGRAMMATION DU DEVELOPPEMENT

Original Language:

French

Address:

MINISTERE DE LA PLANIFICATION ET DE LA PROGRAMMATION DU DEVELOPPEMENT
LIBREVILLE
Gabon

29811100 - Road-maintenance equipment

Notice Type: 0708
-
Contract notice
Regulation of Procurement: External aid and European Development Fund
EU Official Journal Publication: 92/2008
, #
123829-2008
Contract Nature: Supply contract
Procedure Type: Open procedure
Type of Bid Required: Partial tender
Awarding Criteria: Not defined

Summary:
Gabon — Libreville
Supplies contract notice
1. Publication reference: 1) OJ S 72.
2) EuropeAid site, 12.4.2008. Reference: EuropeAid/126951/D/SUP/GA.
2. Procedure: International open invitation to tender.
3. Programme: EDF.
4. Financing: Financing agreement No 9605/GA — Support for the Gabonese
road maintenance programme.
5. Contracting authority: Ministre de la planification et de la
programmation du développement, ordonnateur national du FED.
Contract specifications
6. Contract description: Delivery and commissioning by the contractor of
the following supplies, to include after-sales services:
— leveller,
— bulldozer,
— excavator-loader,
— vibrating compactor for resurfacing work,
— tandem vibrating compactor for patching works,
— 4×4 lorries with skip of 8 m³,
— moveable 8 000-litre water tank,
— towed maxi spreader for patching work, with 1 000-litre tank for binder
and heating system with automatic burner,
— pick-up service truck, DC 4×4, equipped to carry out maintenance of
machinery on the sites,
— mini hot mix production plant.
7. Number and titles of lots: Firm phase: 9 lots:
lot 1: 1 leveller;
lot 2: 1 bulldozer;
lot 3: 1 excavator-loader;
lot 4: 1 vibrating compactor for resurfacing work;
lot 5: 1 tandem vibrating compactor for patching works;
lot 6: 2 4×4 lorries with skip of 8 m³;
lot 7: 1 moveable 8 000-litre water tank;
lot 8: 1 towed maxi spreader for patching work, with 1 000-litre tank for
binder and heating system with automatic burner;
lot 9: 1 pick-up service truck, SC 4×4, equipped to carry out maintenance
of machinery on the sites.
Optional phase: 1 lot:
lot 10: mini hot mix production plant.
Conditions for participation
8. Eligibility and rule of origin: Participation in the contract
procedure is open on equal terms to natural persons and legal entities
(irrespective of whether they are taking part as individuals or as part of
a grouping (consortium) of tenderers) from the ACP countries and the
Member States of the European Union who contribute to the European
Development Fund, and also to international organisations as authorised by
the instrument applicable to the programme under which the contract is
financed (see also point 22). All the goods supplied under this contract
must originate in 1 or more of these countries.
9. Grounds for exclusion: Tenderers must submit a declaration stating
that they are not in any of the situations listed in section 2.3.3 of the
Practical Guide to contract procedures in the context of external actions.
10. Number of tenders: Tenderers cannot submit more than 1 tender per
lot. Tenders for part of a lot will not be considered. Tenderers may state
in their tender whether they would grant a discount should they be awarded
several lots. Tenderers cannot submit a variant tender in addition to
their tender for the supplies required in the invitation to tender
dossier.
11. Tender guarantee: Tenderers must provide a tender guarantee for EUR
20 000 when they submit their tender. This will be returned to
unsuccessful tenderers once the invitation to tender procedure has been
completed and to the successful tenderer(s) once the contract has been
signed by all parties. This guarantee will be drawn on if the tenderer
does not honour all the obligations stipulated in the invitation to
tender.
12. Performance bond: The successful tenderer will be required to provide
a performance bond for 10 % of the contract value when the contract is
signed. The bond must be furnished within 30 days of the date on which the
tenderer receives the contract signed by the contracting authority. If the
successful tenderer does not furnish the bond within the time allowed, the
contract will be rendered void and a new contract may then be drawn up and
sent to the tenderer with the second best compliant tender.
13. Briefing and/or site visit: A briefing will be arranged for 28.5.2008
(10:00) at the following address:
Ministère de la planification et de la programmation du développement,
cellule d'appui à l'ordonnateur national du FED, centre ville, immeuble
Filao (5e étage), BP 941 Libreville, Gabonese Republic. Tel. (241) 77 31
56. Fax (241) 72 14 36.
14. Tender validity: Tenders are to be valid for 90 days from the final
date for submission of tenders.
15. Implementation period: Each tenderer is bound by his tender for a
period of 90 days from the final date for submission of tenders.
Selection and award criteria
16. Selection criteria: Evaluation of administrative compliance of the
tenders:
the aim of this stage is to verify whether the substance of the tender
complies with the requirements in the invitation to tender dossier. A
tender shall be considered compliant if it has been drawn up in accordance
with all conditions, procedures and specifications in the invitation to
tender dossier, without major limitation or deviation.
Major limitations or deviations are those which affect the scope, quality
or performance of the contract or which deviate considerably from the
invitation to tender dossier or limit the contracting authority's rights
or the tenderer's obligations with regard to the contract and are
detrimental, in terms of competition, to those tenderers who submitted
compliant tenders. Classification of tenders as non-compliant must be duly
justified in the evaluation report.
Should a tender not comply with the invitation to tender dossier, it will
be immediately rejected and may not be subsequently rendered compliant by
means of corrections or removal of deviations or limitations.
Technical evaluation:
following analysis of those tenders deemed to be administratively
compliant, the evaluation committee will judge the technical compliance of
each tender and divide tenders into 2 categories: technically compliant
and technically non-compliant.
For these contracts, the quality of after-sales services and the technical
quality of these services may also be assessed.
Financial evaluation:
(a) those tenders deemed to be technically compliant will be checked for
any possible arithmetic errors in calculations and totals. Errors will be
corrected by the evaluation committee as follows:
— where there is a discrepancy between the amount given in figures and the
amount given in words, the amount given in words shall prevail,
— with the exception of fixed-price contracts, where there is a
discrepancy between a unit price and the total value obtained by
multiplying this unit price by the quantity, the unit price given shall
prevail;
(b) the corrected values are binding on the tenderer. If he refuses to
accept them, his tender will be rejected.
17. Award criteria: Price (or, where applicable, following derogation,
the economically most advantageous tender in terms of service
quality/price).
Tender submission
18. Procedures for obtaining the invitation to tender dossier: The
invitation to tender dossier is available from the following web address:
http://ec.europa.eu/europeaid/work/procedures/implementation/supplies/
index_fr.htm. It is also available from the contracting authority. The
standard tender form for a supplies contract must be used to draw up
tenders. This form can be found in the invitation to tender dossier, and
its clauses and format must be strictly adhered to.
Questions regarding this invitation to tender must be sent in writing to:
Ministère de la planification et de la programmation du développement,
cellule d'appui à l'ordonnateur national du FED, attn: Monsieur le
coordonnateur, centre ville, immeuble Filao (5e étage), BP 941 Libreville,
Gabonese Republic. Tel. (241) 77 31 56. Fax (241) 72 14 36.
A copy of the questions must be sent to the following e-mail address:
delegation-gabon@ec.europa.eu
quoting 'référence EuropeAid/126951/D/SUP/GA'. Questions must be sent at
least 21 days before the final date for submission of tenders in point 19,
and the contracting authority must reply at least 11 days before the final
date for submission of tenders. Clarifications concerning the invitation
to tender dossier may be published on the EuropeAid web site:
http://ec.europa.eu/europeaid/cgi/frame12.pl.
19. Final date for submission of tenders: 11.7.2008 (15:00).
Ministère de la planification et de la programmation du développement,
cellule d'appui à l'ordonnateur national du FED, attn: Monsieur le
coordonnateur, centre ville, immeuble Filao (5e étage), BP 941 Libreville,
Gabonese Republic. Tel. (241) 77 31 56. Fax (241) 72 14 36.
Tenders received after this deadline will not be considered.
20. Tender opening session: 11.7.2008 (15:30).
Ministère de la planification et de la programmation du développement,
cellule d'appui à l'ordonnateur national du FED, centre ville, immeuble
Filao (5e étage), BP 941 Libreville, Gabonese Republic. Tel. (241) 77 31
56. Fax (241) 72 14 36.
21. Language for the procedure: French must be used for all
correspondence concerning this invitation to tender.
22. Legal basis: ACP-EC Partnership Agreement signed in Cotonou on
23.6.2000, as amended in 2005.
Decision No 2/2002 of the ACP-EC Council of Ministers published in OJ L
320 of 23.11.2002.

GA-Libreville: EDF — supply and commissioning of road maintenance equipment, including provision of after-sales services

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