Fuel & Lube Deliveries to Seven Sisters, MB

Country:

Canada

Notice/Contract Number:

can:mb-mbpb-12t-00829

Publication Date:

May 10, 2008

Deadline:

May 24, 2008

Buyer:

Manitoba Infrastructure and Transportation Procurement Services Branch

Original Language:

English

Address:

Canada

11000000 - Petroleum, natural gas, oil and associated products

Fuel & Lube Deliveries to Seven Sisters, MB

ISSUING DEPARTMENT: Procurement Services Branch

DATE ISSUED: 09/05/2008
ISSUED BY: Grant Hagman
TELEPHONE: 204 945-6353

NOTE:
For INFORMATION or item clarification, if required, CONTACT:
Bev Kulczycki - phone (204) 348-4005 or
fax (204) 348-4013

Please contact the individual noted above if additional information
or clarification is required on the following items.

To be delivered as & when required from
The delivery date (if shown) is actually the end of the contract

Associated Components
The Request for Quotation (RFQ) document must be ordered/purchased
from MERX to be considered.
To obtain the official RFQ document please follow the link
at the top of this page. Associated Components: Preview / Order

General Terms & Conditions
Bidders must login to MERX to access the General Terms &
Conditions which apply to this RFQ in addition to those shown below
After login follow these links:
Government Resources-Manitoba Terms & Conditions-Request for Quotations

If you have faxed your quote to PSB and wish to confirm that all pages
have been received please call our general inquiry line (204) 945-6361

Vendors e-mail address: (if available) ____________________

Quantity clarification: quantity listed contains 2 or 3 decimals

_________________________________________________________________________
ITEM QTY DESCRIPTION DELIVERY
NO. DATE

========================================================
ITEM 5 31/03/2010
20,000.000 Liter GSIN: N9130MATERIAL: 5435
GASOLINE, AUTOMOTIVE, REGULAR UNLEADED, BULK, AS PER CANADIAN GENERAL
STANDARDS BOARD SPEC #CAN/CGSB-3.5-99, BULK
NUMBER OF TANKS: 1
CAPACITY OF EACH TANK: 5000 LITRES

========================================================
ITEM 7 31/03/2010
20,000.000 Liter GSIN: N9130MATERIAL: 44821
GASOLINE, OXYGENATED, ETHANOL BLEND, AUTOMOTIVE, CONSISTING OF 90%
REGULAR UNLEADED GASOLINE AND 10% ETHANOL (OR APPROVED ALTERNATIVE
BLEND), BULK
see above

NOTE:
Bidders to indicate the amount of ethanol in the product offered ___ %

Gasohol price changes will be based on the Average Canadian Unbranded
Rack Price for Regular Ethanol listed for Winnipeg.

The purchase of gasoline OR gasohol will be at Manitobas sole
discretion.

========================================================
ITEM 10 31/03/2010
20,000.000 Liter GSIN: N9130MATERIAL: 5546
FUEL, DIESEL, LOW SULFUR, SEASONALLY ADJUSTED, BULK AS PER CANADIAN
GENERAL STANDARDS BOARD SPEC #CAN/CGSB-3.517-2000
NUMBER OF TANKS: 1
CAPACITY OF EACH TANK: 5000 LITRES

========================================================
ITEM 20 31/03/2010
20.000 Liter GSIN: N9150MATERIAL: 5441
OIL, ENGINE, SINGLE GRADE SAE 30W,
API SERVICE CLASSIFICATIONS SJ/CF,
1 LITRE CAN, 12 CANS PER CASE,
CO-OP HD-7, PETRO-CAN DURON

Please complete the following information for the item offered:

Brand name______________

API Service Classification ________________
(if different than indicated above)

Product:
If the product offered consists of recycled or re-refined product
indicate the percentage of post consumer recycled or re-refined
content __________ %

Containers:
If the container is manufactured using recycled material indicate the
percentage of post consumer recycled content _______ %

========================================================
ITEM 30 31/03/2010
24.000 Liter GSIN: N9150MATERIAL: 5445
OIL, ENGINE, SINGLE GRADE SAE 40W,
API SERVICE CLASSIFICATIONS SJ/CF,
1 LITRE CAN, 12 CANS PER CASE,
CO-OP HD-7

Please complete the following information for the item offered:

Brand name______________

API Service Classification ________________
(if different than indicated above)

Product:
If the product offered consists of recycled or re-refined product
indicate the percentage of post consumer recycled or re-refined
content __________ %

Containers:
If the container is manufactured using recycled material indicate the
percentage of post consumer recycled content _______ %

========================================================
ITEM 40 31/03/2010
20.000 Kilogram GSIN: N9150MATERIAL: 5506
GREASE, MULTIPURPOSE, HEAVY DUTY, WATER RESISTANCE, FOR OPERATING
TEMPERATURES MINUS 20 DEGREES C TO PLUS 120 DEGREES C (MINUS 5 DEGREES F
TO 250 DEGREES F), 400 GM TUBE,
SHELL ALVANIA EP2 (10 TUBES PER CASE), ESSOUNIREX EP-2,
PETRO-CAN PRECISION EP2 (30 TUBES PER CASE),
CO-OP SONIC BLUE GUARD (40 TUBES PER CASE)

Please complete the following information for the item offered:

Brand name______________

API Service Classification ________________
(if different than indicated above)

Product:
If the product offered consists of recycled or re-refined product
indicate the percentage of post consumer recycled or re-refined
content __________ %

Containers:
If the container is manufactured using recycled material indicate the
percentage of post consumer recycled content _______ %

========================================================
ITEM 50 31/03/2010
20.000 Liter GSIN: N9150MATERIAL: 37693
FLUID, AUTOMATIC TRANSMISSION, 20 LITRE DRUM,
PETRO-CAN DEXRON III/MERCON ATF, ESSO ATF DEXRON III/MERCON,
SHELL FORMULASHELL MERCON/DEXRON III

Please complete the following information for the item offered:

Brand name______________

API Service Classification ________________
(if different than indicated above)

Product:
If the product offered consists of recycled or re-refined product
indicate the percentage of post consumer recycled or re-refined
content __________ %

Containers:
If the container is manufactured using recycled material indicate the
percentage of post consumer recycled content _______ %

========================================================
ITEM 60 31/03/2010
30.000 Liter GSIN: N9150MATERIAL: 5521
FLUID, TRACTOR, FOR COMMON RESERVOIR USE, TRANSMISSIONS, DIFFERENTIALS,
FRONT DRIVES, HYDRAULIC AND WET BRAKES, 20 LITRE CONTAINER,
SHELL DONAX TD, PETRO-CAN DURATRAN

Please complete the following information for the item offered:

Brand name______________

API Service Classification ________________
(if different than indicated above)

Product:
If the product offered consists of recycled or re-refined product
indicate the percentage of post consumer recycled or re-refined
content __________ %

Containers:
If the container is manufactured using recycled material indicate the
percentage of post consumer recycled content _______ %

========================================================
ITEM 70 31/03/2010
30.000 Liter GSIN: N9150MATERIAL: 5528
OIL, HYDRAULIC, POUR POINT MINUS 45 DEGREE CELSIUS, CONTAINS ANTI -FOAM,
ANTI-WEAR ADDITIVES AND OXIDATION, RUST INHIBITORS, 20 LITRE CONTAINER,
SHELL TELLUS T 22, ESSO UNIVIS N22, PETRO-CAN HYDREX MV 22
CO-OP INDUSTRIAL HYDRAULIC OIL MV22

Please complete the following information for the item offered:

Brand name______________

API Service Classification ________________
(if different than indicated above)

Product:
If the product offered consists of recycled or re-refined product
indicate the percentage of post consumer recycled or re-refined
content __________ %

Containers:
If the container is manufactured using recycled material indicate the
percentage of post consumer recycled content _______ %

========================================================
ITEM 80 31/03/2010
1.00 Each GSIN: N9100MATERIAL: 99261099
FLUIDS & LUBRICANTS - OTHER, AS DESCRIBED BELOW:

FOR THE PURCHASE OF SIMILAR, UNSPECIFIED LUBRICANTS
DURING THE CONTRACT PERIOD
Estimated value of similar, unspecified purchases: UNKNOWN
Products to be supplied at a discount of ___________% (or)
_________ cents per litre (and/or) __________ cents per kilogram
from ________________________ price list
( enter price list type e.g. retail, wholesale, list etc.)

========================================================
ITEM 90 31/03/2010
1.00 Each GSIN: S0991MATERIAL: 50000981
ENVIRONMENTAL HANDLING CHARGE (EHC)
To be charged at the rate in effect at the time the product is shipped.
========================================================

DURATION OF CONTRACT
To be delivered as and when requested during the period
June 1, 2008 to March 31, 2010 ( approximate 2 year term)

QUOTATION EVALUATION
Generally the lowest overall price of an acceptable item(s) in
accordance with the terms & conditions of the Request for
Quotation (RFQ) will be awarded the order.
Quotations will be evaluated based on
product offered compared to product description/specifications
requested, delivery, price, quality of the bidder's performance in past
awards and any other terms & conditions indicated on this RFQ.
Failure to provide adequate information to evaluate the item offered
may be cause for rejection of your quote by the Manitoba Government
(Manitoba)
Each product offered will be considered individually, HOWEVER, the
intent is to award this RFQ to one supplier in total, if possible and
economic to Manitoba therefore bidders should quote on all items if
possible. (Economic evaluation to be at Manitobas sole discretion)

QUANTITY
Quantities shown on any RFQ / contract are approximate and
represent the estimated volume of product required for a particular
location/project
Volumes may be underestimated for any particular location/project
thereby increasing the actual volume of product required. The Vendor
is to supply the additional product subject to the terms and conditions
of the contract.
Volumes may be overestimated for any particular location/project
thereby decreasing the actual volume of product required. The
outstanding volumes not requested by the termination date on the
contract will be considered cancelled with no requirement for
Manitoba to purchase the outstanding balance of product
It should be noted that there is no guarantee of any business.

CONTRACT EXTENSION OR ADDITIONAL PRODUCTS:
By written agreement between Manitoba and the Vendor, the contract
may be amended to include additional products or locations and/or the
duration of the contract may be extended to continue past the expiry
date specified above.

GOVERNING LAWS
Manitoba requires its suppliers to adhere to provincial labour laws
and, where businesses use sources outside of Canada, Manitoba
expects suppliers to comply with local labour laws in the country of
manufacture

TERMINATION:
Manitoba may immediately terminate this contract, in writing, in part
or in total, for any of the following reasons:
a)the goods provided by the Vendor are not according to the contract
or otherwise unsatisfactory; or
b)the services provided by the Vendor are unsatisfactory, inadequate,
or are improperly performed; or
c)the Vendor becomes bankrupt or insolvent or liquidates; or
d)a receiver, trustee or custodian is appointed for the assets of the
Vendor; or
e)the Vendor fails to secure or renew any license or permit for the
Vendor's business required by law, by-law or regulation or any such
license or permit is revoked or suspended; or
f)the Vendor fails to comply with any law, by-law or regulation
relating to the employment of its employees.
g)there is a breach of any provision of the contract
Manitoba may, in its sole discretion, terminate this contract at any
time without cause by providing written notice thereof to the Vendor
prior to the date of intended termination. This termination may be
used for those instances where there are program changes, funding
changes etc.
Upon the effective date of the termination of this contract, the Vendor
shall cease to provide any further goods and/or perform any further
services. Manitoba shall be under no obligation to the Vendor other
than to pay, upon receipt of an invoice and supporting documentation
satisfactory to Manitoba, such compensation as the Vendor may be
entitled to receive under this contract for any goods delivered or
service provided prior to the effective date of the termination.

FIRM PRICE ( products other than fuel)
Pricing on products other than fuel (i.e. lubes, grease, etc.) are to be
Firm for the duration of the contract
or as approved by Procurement Services Branch.

FUEL PRICE CHANGES
Fuel Prices are subject to change based on the Average Canadian
Unbranded Rack Price listed for Winnipeg (month to month) as
detailed in our Petroleum Fuel Schedule #1 (dated June 1, 2002) or as
(or such change method as approved by Procurement Services Branch)

FUEL PRICE BASIS
Average Canadian Unbranded Rack Price listed for Winnipeg,
in effect on or before, May 1, 2008
(OBG Publication dated April 25, 2008)
Note: The 1st price change will take effect July 1, 2008
Change based on the comparison of April 25, 2008 publication compared
to May 30, 2008 publication.
(or such basis as approved by Procurement Services Branch)
GASOHOL: Gasohol price changes will be based on the Average Canadian
Unbranded Rack Price for Regular Ethanol listed for Winnipeg.

FUEL TAX CHANGES
Tax changes, either increase or decrease, will be allowed as a separate
change from the Fuel Price change ( as detailed below)
Tax changes will be allowed in the amounts and at the effective date
and time as directed by the appropriate government.
PSB will amend each affected contract by the amount of tax change
on the effective date of the change. The amendment to the contract
will not be forwarded to the Vendor.

TAXES and/or EHC
FUEL
Goods & Service Tax EXEMPT
Federal Excise Tax INCLUDE
Manitoba Fuel Tax INCLUDE

The above taxes are to be included in the unit prices of fuel quoted

Taxes included are at the current rate in effect as of
(date)________________ 2008

There is a pending Excise Tax change effective April 1, 2008 for gasohol
To avoid confusion at a latter date please indicate the rate of Excise
tax included in the gasohol price quoted above.
$ _________ per litre

LUBRICANTS, GREASES ETC.
Goods & Service Tax EXEMPT
Manitoba Retail Sales Tax to be shown as a separate charge
Environmental Handling Charges to be shown as a separate charge

Fuels and lubes are for use by Manitoba and are not for resale.

AGENT INFORMATION
Location: _______________________
Normal hours of operation: ___________ AM to __________ PM
Normal days of operation: _______________________________
(indicate - 7 days per week (or) Monday to Friday etc.)
Phone number during normal hours/days: __________________

Phone number ( AFTER normal hours if applicable): _____________________

CALL OUT CHARGES (if applicable):
After normal hours on a regular workday: $______ PER CALL
After normal hours on a non-working day: $______ PER CALL

F.O.B. DESTINATION
Manitoba Conservation
NUTIMIK MAINTENANCE YARD
PR 307
BOX 9
SEVEN SISTERS FALLS, MANITOBA R0E 1Y0

(unit prices quoted include all necessary charges such as freight,
insurance, handling etc.)

If any charges are not included please explain in detail any/all charges
that will be extra to the unit prices quoted and that will be charged
on the invoice.

SPECIAL NOTE: (Gasohol and/or Gasoline)
The recent change ( Jan. 1, 2008) regarding the supply of gasoline in
Manitoba will require gasoline sold to most Manitoba users to consist
of unleaded gasoline blended with ethanol (herein referred to as
GASOHOL). Manitobas preference is to purchase gasohol if and where
available, however, if you are currently unable to quote on gasohol
please quote on unleaded gasoline as an alternative. If gasohol and
unleaded gasoline are offered at the same location the evaluation and
decision of which product to purchase will be at Manitobas sole
discretion.

Bidders to indicate which product is offered on this quote:
unleaded gasoline ______ (OR) gasohol _____

If you have quoted gasoline at this location will your agent be
converting
to gasohol in 2008
Yes ____ (or) No _______
If yes please provide, if possible, an estimated availability date
_____________ 2008

If the contract is awarded as regular unleaded gasoline and you change
to
gasohol during the term of the contract the price quoted should remain
unchanged except for the tax changes, if any, the Rack price reference
and the monthly fuel price changes based on our current agreed methods
and procedures.

PUBLICITY, MEDIA AND OFFICIAL ENQUIRIES:
Neither the bidder nor its suppliers/vendors, employees or consultants
shall make any public statement relating to the existence or performance
of the purchase order/contract without the prior written consent of the
Province of Manitoba, which shall not be unreasonably withheld.
The provision of this condition shall apply during the extension of a
purchase order/contract and indefinitely after its expiry or
termination.

ENVIRONMENTALLY PREFERABLE PRODUCTS
Manitoba generally awards the bid to the lowest overall price of an
acceptable product, however, preference may be given to products
which are environmentally preferable and support Manitobas
Sustainable Development Procurement Guidelines.
Product pricing may be only one of the components to be considered
in the overall evaluation of environmentally preferable products.
Preference may be given to environmentally preferable fuels
Preference may be given to products containing recycled/re-refined
content.
Please indicate for each item offered:
The percentage of recycled or re-refined content in the oils, fluids etc
and the percentage of post consumer recycled content of any of the
containers.

VENDOR INFORMATION:

RIGHT TO REISSUE RFQ
Manitoba reserves the right to cancel and/or reissue the RFQ where, in
Manitoba's sole opinion, none of the quotes submitted in response to
the RFQ warrant acceptance or where it would be in the best interests
of Manitoba to do so. Costs incurred in the preparation, presentation
and submission of a quote shall be borne entirely by the Bidder.
Manitoba shall not reimburse any bidders for any costs if the RFQ is
cancelled or reissued.

CANADIAN FUNDS
Manitoba prefers to receive quotations in Canadian funds.
If the pricing offered is quoted in a currency other than Canadian
then the currency is to be clearly identified on the quote document.

ACCOUNTS RECEIVABLE ADDRESS
Due to our computerized accounts payable system please advise if
your invoice address (accounts receivable) is the same as the address
for orders / quotes shown above
YES ____ or NO ______
If NO provide complete details i.e. box #, street address, city,
province, postal code, etc. _________________

Proposed Delivery Address:

Manitoba Conservation
NUTIMIK MAINTENANCE YARD
PR 307
BOX 9
SEVEN SISTERS FALLS, MANITOBA R0E 1Y0

Attn: Greg Legall

1-204-348-2806

* Deliveries excepted Monday thru Friday (excepts Stat. Holidays)
from 8:30 a.m. - 12:00 Noon and 12:30 p.m. - 4:00 p.m..

FOB destination Seven Sisters - Nutimik Lake.

TENDERS TO BE RETURNED TO:

Procurement Services Branch
Manitoba Infrastructure and
Transportation
2nd Flr - 270 Osborne St. N.
Winnipeg, MB, Canada R3C 1V7
or) Fax quote to (204) 945-1455

Original notice

Fuel & Lube Deliveries to Seven Sisters, MB

Request For Proposals

General Information

Contact Information

Goods, Works and Services

Original Text

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