B-Brussels: study on active inclusion of migrants

Country:

Belgium

City/Locality:

BRYJELLES

Notice/Contract Number:

eu:122808-2008

Publication Date:

May 10, 2008

Deadline:

Jun 23, 2008

Buyer:

EUROPEAN COMMISSION

Original Language:

English

Address:

EUROPEAN COMMISSION
BRUSSELS
Belgium

Email:

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73000000 - Research and development services and related consultancy services

Notice Type: C398
-
Contract notice
Regulation of Procurement: European Institution/Agency or International Organisation
EU Official Journal Publication: 91/2008
, #
122808-2008
Contract Nature: Service contract
Procedure Type: Open procedure
Type of Bid Required: Global tender
Awarding Criteria: The most economic tender

Summary:
Contract notice
Services
Section I: Contracting authority
I.1) Name, addresses and contact point(s): European Commission,
Directorate-General for Employment, Social Affairs and Equal
Opportunities, Unit E2, attn: Ms Isabelle Engsted-Maquet, J 27 — 01/04,
B-1049 Bruxelles/Brussel. Tel. (32-2) 296 05 34. Fax (32-2) 299 05 09.
E-mail: EMPL-E2-Tenders@ec.europa.eu.
Internet address(es):
General address of the contracting authority:
http://ec.europa.eu/employment_social/index_en.html.
Address of the buyer profile: http://ec.europa.eu/employment_social/
emplweb/tenders/index_en.cfm.
Further information can be obtained from:
European Commission, Directorate-General for Employment, Social Affairs
and Equal Opportunities, Unit E2, attn: Ms Isabelle Engsted-Maquet, J-27
1/04, B-1049 Bruxelles/Brussel. Fax (32-2) 299 05 09. E-mail:
EMPL-E2-Tenders@ec.europa.eu. URL: http://ec.europa.eu/employment_social/
emplweb/tenders/index_tenders_en.cfm.
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained
from:
European Commission, Directorate-General for Employment, Social Affairs
and Equal Opportunities, Unit E2, attn: Ms Silvia Vincitorio, J-27 1/04,
B-1049 Bruxelles/Brussel. Fax (32-2) 299 05 09. E-mail:
EMPL-E2-Tenders@ec.europa.eu. URL: http://ec.europa.eu/employment_social/
emplweb/tenders/index_tenders_en.cfm.
Tenders or requests to participate must be sent to:
European Commission, Directorate-General for Employment, Social Affairs
and Equal Opportunities, Unit E2, attn: Ms Antonia Carparelli, Head of
Unit, J-27 1/04, B-1049 Bruxelles/Brussel. Fax (32-2) 299 05 09. E-mail:
EMPL-E2-Tenders@ec.europa.eu. URL: http://ec.europa.eu/employment_social/
emplweb/tenders/index_tenders_en.cfm.
I.2) Type of the contracting authority and main activity or activities:
European institution/agency or international organisation.
General public services.
The contracting authority is purchasing on behalf of other contracting
authorities: no.
Section II: Object of the contract
II.1) Description
II.1.1) Title attributed to the contract by the contracting authority:
Study on active inclusion of migrants.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Services.
Service category No 11.
Main place of performance: the contractor's premises or any other place
indicated in the tender, with the exception of the Commission's premises.
II.1.3) The notice involves: A public contract.
II.1.5) Short description of the contract or purchase(s): The main
purpose of the study is to:
assess the main trends in the situation of migrants with regards to social
assistance and access to social services,
identify the main determinants of these trends, and
investigate the mutual interaction of migration policies and
social-assistance policies.
II.1.6) Common procurement vocabulary (CPV): 73000000.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
Yes.
II.1.8) Division into lots: No.
II.1.9) Variants will be accepted: No.
II.2) Quantity or scope of the contract
II.2.1) Total quantity or scope: Maximum EUR 350 000.
II.2.2) Options: No.
II.3) Duration of the contract or time-limit for completion: 18 months
from the award of the contract.
Section III: Legal, economic, financial and technical information
III.1) Conditions relating to the contract
III.1.1) Deposits and guarantees required: Not applicable.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them: See Article I.4 of
the draft contract and paragraph 8 of the specifications. Pre-financing:
30 % — interim payment, 40 % — final payment.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded: Tenders can be submitted by groupings
of service providers/suppliers who will not be required to adopt a
particular legal form prior to the contract being awarded, but the
consortium selected may be required to assume a given legal form when it
has been awarded the contract if this change is necessary for proper
performance of the contract. However, a grouping of economic operators
must nominate one party to be responsible for the receipt and processing
of payments for members of the grouping, for managing the service
administration, and for coordination. The documents required and listed in
points 11 and 12 of the specifications must be supplied by every member of
the grouping. Each member of the grouping assumes a joint and several
liability towards the Commission.
III.1.4) Other particular conditions to which the performance of the
contract is subject: No.
III.2) Conditions for participation
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met:
1) Bidders must provide a declaration on their honour, duly signed and
dated, that they are not in 1 of the situations referred to in Article 93
and 94(a) of the Financial Regulation. Those Articles are as follows:
Article 93:
Applicants or bidders shall be excluded if:
(a) they are bankrupt or being wound up, are having their affairs
administered by the courts, have entered into an arrangement with
creditors, have suspended business activities, are the subject of
proceedings concerning those matters, or are in any analogous situation
arising from a similar procedure provided for in national legislation or
regulations;
(b) they have been convicted of an offence concerning their professional
conduct by a judgement which has the force of 'res judicata';
(c) they have been guilty of grave professional misconduct proven by any
means which the contracting authority can justify;
(d) they have not fulfilled their obligations relating to the payment of
social security contributions or the payment of taxes in accordance with
the legal provisions of the country in which they are established or with
those of the country of the contracting authority or those of the country
where the contract is to be performed;
(e) they have been the subject of a judgement which has the force of 'res
judicata' for fraud, corruption, involvement in a criminal organisation or
any other illegal activity detrimental to the Communities' financial
interests;
(f) they are currently subject to an administrative penalty referred to in
Article 96(1).
Article 94:
Contracts may not be awarded to candidates or bidders who, during the
procurement procedure:
(a) are subject to a conflict of interest;
(b) are guilty of misrepresentation in supplying the information required
by the contracting authority as a condition of participation in the
procurement procedure or fail to supply this information;
2) The tenderer to whom the contract is to be awarded shall provide,
within a time limit defined by the contracting authority and preceding the
signature of the contract, the evidence referred to in Article 134 of the
Implementing Rules, confirming the declaration referred to in point 1
above Article 134 of the Implementing Rules — Supporting documents.
1. The contracting authority shall accept as satisfactory evidence that
the candidate or bidder is not in 1 of the situations described in points
(a), (b) or (e) of Article 93 of the Financial Regulations, production of
a recent extract from the judicial record or, failing that, a recent
equivalent document issued by a judicial or administrative authority in
the country of origin or provenance showing that these requirements are
met.
2. The contracting authority shall accept as satisfactory evidence that
the candidate or bidder is not in the situation described in point (d) of
Article 93 of the Financial Regulations, a recent certificate issued by
the competent authority of the State concerned. Where no such document or
certificate is issued in the country concerned, it may be replaced by a
sworn or, failing that, a solemn statement made by the interested party
before a judicial or administrative authority, a notary or a qualified
professional body in his country of origin or provenance.
3. Depending on the national legislation of the country in which the
bidder or applicant is established, the documents referred to in
paragraphs 1 and 2 above shall relate to legal entities and/or physical
persons, including, where considered necessary by the awarding authority,
company directors or any person with powers of representation,
decision-making or control in relation to the bidder.
3) The contracting authority may waive the obligation of a candidate or
bidder to submit the documentary evidence referred to in Article 134 of
the Implementing Rules, if such evidence has already been submitted to it
for the purposes of another procurement procedure launched by EMPL DG and
provided that the issuing date of the documents does not exceed 1 year and
that they are still valid. In such a case, the candidate or bidder shall
declare on his honour that the documentary evidence has already been
provided in a previous procurement procedure and confirm that no changes
in his situation have occurred.
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating if requirements are met:
In order for the Commission to determine the sound economic and financial
capacity of an undertaking to execute this contract, the following must be
provided:
— proof of turnover in the last financial year at least equivalent to 100
% of the price of the contract,
— full set of financial statements (comprising at least a balance sheet
and profit and loss account) for the last 2 financial years (or the annual
budget for the last 2 years in the case of semi-public or non-profit
organisations), where the bidder is required by law to produce such
statements. Where the relevant company law requires these financial
statements to be audited, the audit statement should be included. Where
the bidder is not required to produce full financial statements, other
documents establishing financial capacity should be submitted (e.g.
internal reports, management accounts, appropriate bankers' statements,
evidence of professional risks indemnity insurance etc.).
Please note that according to the evaluation of the financial capacity of
the bidder, bidders or group of bidders, the Commission might require a
financial guarantee, in accordance with Article 102 of the Financial
Regulations to ensure full performance of the contract and/or to limit the
financial risks connected with payment of pre-financing.
Minimum level(s) of standards possibly required: not applicable.
III.2.3) Technical capacity: Information and formalities necessary for
evaluating if requirements are met:
The bidder must comply with the following criteria:
1. proven experience of the coordinator in both coordination of
trans-national research and policy research and analysis in the fields of
poverty and social exclusion as well as an in-depth knowledge of the EU
social-inclusion process — in the last 5 years;
2. proven track record of every core expert of the team in policy research
and analysis in the fields of the integration of migrants and of poverty
and social exclusion — in the last 5 years;
3. proven track record and extensive knowledge of core experts in
quantitative analysis, including a good knowledge of the relevant EU
databases — in the last 5 years;
4. proven track record in the field of assessment of public policies in
the last 5 years;
5. proven knowledge of the institutional structure in the Member States;
6. adequate knowledge of Community languages to ensure efficient access to
information in the Member States;
7. proven experience of laying out and publishing reports for European
audiences.
The contracting authority shall accept the following as evidence of
compliance with the above criteria:
1. details of educational and professional qualifications of the
coordinator and the persons undertaking the study accompanied by their
respective CVs, including relevant publications and/or studies carried out
in the field of poverty and social exclusion. Firm commitments of core
experts external to the firm of involvement in the project signed and
dated;
2. a list of the principal services relevant to the tasks of the contract
which have been provided in the past 5 years, complete with the amount,
dates and recipients (public or private bodies);
3. a description of the measures employed to ensure the quality of
services and a description of the firm's study and research facilities.
Minimum level(s) of standards possibly required: not applicable.
III.2.4) Reserved contracts: No.
III.3) Conditions specific to services contracts
III.3.1) Execution of the service is reserved to a particular profession:
No.
III.3.2) Legal entities should indicate the names and professional
qualifications of the staff responsible for the execution of the service:
Yes.
Section IV: Procedure
IV.1) Type of procedure
IV.1.1) Type of procedure: Open.
IV.2) Award criteria
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated in the specifications, in the invitation to
tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used: No.
IV.3) Administrative information
IV.3.1) File reference number attributed by the contracting authority:
VT/2008/060.
IV.3.2) Previous publication(s) concerning the same contract: No.
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document: Time-limit for receipt of requests for documents
or for accessing documents: 9.6.2008 (16:00).
Payable documents: no.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
23.6.2008 (16:00).
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: Bulgarian, Czech, Danish, Dutch, English, Estonian, Finnish,
French, German, Greek, Hungarian, Irish, Italian, Latvian, Lithuanian,
Maltese, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish and
Swedish.
IV.3.7) Minimum time frame during which the tenderer must maintain the
tender: Duration: 8 months from the date stated for receipt of tenders.
IV.3.8) Conditions for opening tenders: 3.7.2008 (10:00).
Place: Rue Joseph II 27, B-1000 Bruxelles/Brussel.
Persons authorised to be present at the opening of tenders: yes.
Each tenderer may delegate one representative duly mandated by letter to
attend. Tenderers must inform the Commission before the opening that they
wish to attend.
Section VI: Complementary information
VI.1) This is a recurrent procurement: No.
VI.2) Contract related to a project and/or programme financed by EU
funds: Yes.
Reference to project(s) and/or programme(s): Decision No 1672/2006 of
24.10.2006 of the European Parliament and the Council establishing a
Community programme for employment and social solidarity — Progress.
VI.3) Additional information: The tender specification and all related
documents are available at: http://ec.europa.eu/employment_social/emplweb/
tenders/index_tenders_en.cfm.
VI.4) Procedures for appeal
VI.4.1) Body responsible for appeal procedures: Court of First Instance
of the European Communities, boulevard Konrad Adenauer, L-2925 Luxembourg.
Tel. (352) 43 03-1. Fax (352) 43 37 66. E-mail:
ECJ.Registry@curia.europa.eu. URL: http://curia.europa.eu.
Body responsible for mediation procedures:
The European Ombudsman, 1, avenue du Président Robert Schuman, BP 403,
F-67001 Strasbourg Cedex. Tel. (33) 388 17 23 13. Fax (33) 388 17 90 62.
E-mail: EO@ombudsman.europa.eu. URL: http://ombudsman.europa.eu.
VI.4.2) Lodging of appeals: Precise information on deadline(s) for
lodging appeals:
within 2 months of the notification to the plaintiff or, in absence
thereof, of the day on which it came to knowledge. A complaint to the
European Ombudsman does not have as an effect either to suspend this
period or to open a new period for lodging appeals.
VI.5) Date of dispatch of this notice: 29.4.2008.

B-Brussels: study on active inclusion of migrants

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