UK-Stratford Upon Avon: floor laying and covering work

Country:

United Kingdom

City/Locality:

STRATFORD UPON AVON

Notice/Contract Number:

eu:115082-2008

Publication Date:

May 2, 2008

Deadline:

Jun 6, 2008

Buyer:

THE ROYAL SHAKESPEARE COMPANY

Original Language:

English

Address:

THE ROYAL SHAKESPEARE COMPANY
STRATFORD UPON AVON , Warwickshire
United Kingdom

Web Site:

http://www.rsc.org.uk/transformation/

Notice Type: 1120
-
Contract notice
Regulation of Procurement: European Communities
EU Official Journal Publication: 85/2008
, #
115082-2008
Contract Nature: Works
Procedure Type: Restricted procedure
Type of Bid Required: Global tender
Awarding Criteria: The most economic tender

Summary:
CONTRACT NOTICE
Works
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): The Royal Shakespeare Company,
The Courtyard Theatre, Southern Lane, Contact: Mace Ltd, Attn: David
Perry, UK-Stratford Upon Avon CV37 6BH. Tel. (44-1789) 40 30 50. E-mail:
rscmaceprocurement@macegroup.com. Fax (44-1789) 26 20 37.
Internet address(es):
General address of the contracting authority:
http://www.rsc.org.uk/transformation/.
Further information can be obtained at: As in above-mentioned contact
point(s).
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
As in above-mentioned contact point(s).
Tenders or requests to participate must be sent to: Mace Ltd, The Royal
Shakespeare Theatre, The Courtyard Theatre, Southern Lane, Attn: David
Perry, UK-Stratford Upon Avon CV37 6BH. Tel. (44-1789) 40 30 50. E-mail:
rscmaceprocurement@macegroup.com.
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Other: Performing Arts Theatre Company.
The contracting authority is purchasing on behalf of other contracting
authorities: no.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
Trade Package 4325 Flooring and Carpets.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Works.
Design and execution.
Main site or location of works: The Royal Shakespeare Theatre, Waterside,
UK-Stratford Upon Avon CV37 6BB, Warwickshire.
NUTS code: UKG13.
II.1.3) The notice involves: A public contract.
II.1.5) Short description of the contract or purchase(s): The
redevelopment of the Grade II* Listed Shakespeare Theatre (RST) and the
Swan Theatre which lie on the banks of the River Avon at the heart of the
RSC’s Estate in Stratford upon Avon. Working largely within the shell of
the existing building, the proposals include replacing the existing RST
auditorium, improving the scale and clarity of Foyer spaces and
re-planning back of house accommodation. Outside the building the
proposals will provide better quality public spaces facing both the River
and the Town. A new Public Square and circulation tower will signal the
changes and provide a link to the town of Stratford. A construction
management procurement route has been adopted procuring the works through
trade packages to deliver the above brief. - Supply and install all soft
flooring to RST Redevelopment ; the scope may include: - Supply and
install carpet tiles. - Supply and Install Carpet. - Supply and install
non-slip vinyl. - Supply and Install Epoxy floors. - Supply and install
coved vinyl skirting to all vinyl areas. - Supply and install acoustic
Floorings. - Supply and install latex screed to general vinyl areas. -
Supply and install expansion trim to stair landings. - Supply and install
Interface entrance matting. - Supply and install finishing strips to all
areas of interface between different floor finishes / surfaces. - Supply
and install / maintain adequate fire rated protection after final floor
finishes have been installed Please refer to Section III of this Contract
Notice for Conditions of Participation.
II.1.6) Common procurement vocabulary (CPV): 45432100, 45400000,
17231000.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
No.
II.1.8) Division into lots: No.
II.1.9) Variants will be accepted: No.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope: The redevelopment of the Grade II*
Listed Shakespeare Theatre (RST) and the Swan Theatre which lie on the
banks of the River Avon at the heart of the RSC’s Estate in Stratford upon
Avon. Working largely within the shell of the existing building, the
proposals include replacing the existing RST auditorium, improving the
scale and clarity of Foyer spaces and re-planning back of house
accommodation. Outside the building the proposals will provide better
quality public spaces facing both the River and the Town. A new Public
Square and circulation tower will signal the changes and provide a link to
the town of Stratford. A construction management procurement route has
been adopted procuring the works through trade packages to deliver the
above brief. - Supply and install all soft flooring to RST Redevelopment ;
the scope may include: - Supply and Install Carpet. - Supply and install
carpet tiles. - Supply and install non-slip vinyl. - Supply and Install
Epoxy floors. - Supply and install coved vinyl skirting to all vinyl
areas. - Supply and install acoustic Floorings. - Supply and install latex
screed to general vinyl areas. - Supply and install expansion trim to
stair landings. - Supply and install Interface entrance matting. - Supply
and install finishing strips to all areas of interface between different
floor finishes / surfaces. - Supply and install/maintain adequate fire
rated protection after final floor finishes have been installed Please
refer to Section III of this Contract Notice for Conditions of
Participation.
Estimated value excluding VAT: 100 000,00 GBP.
II.2.2) Options: No.
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION: Starting:
14.9.2009. Completion: 30.4.2010.
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required: The contracting authority may
require a Parent Company Guarantee or a performance bond as well as
Plant/Equipment/ Product Guarantee/Warranties.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them: Monthly payments in
arrears subject to Retention Fund, all in accordance with the provisions
within the bespoke Trade Contract.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded: The Provisions within a bespoke form
of contract.
III.1.4) Other particular conditions to which the performance of the
contract is subject: Yes.
The Provisions within a bespoke form of contract.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met: 1. Company
Name. 2. Date Established. 3. Address and contact details of Registered
Office. 4. Address and contact details of Primary Office location. 5.
Enrolment in professional /trade organisation. 6. Company email address.
7. Web site address. 8. Name and contact details (inc email address) of
Responsible Person dealing with this questionnaire. 9. Position within
Company. 10. Managing Director (please provide contact details).
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating if requirements are met: 1. Who is the Director
responsible for all financial matters? 2. Nature of Company eg plc,
partnership, Limited Company etc. 3. If Limited Company give registration
number. 4. VAT registration number. 5. Turnover for 2005, 2006 and 2007
(GBP m) (please state month of year end). 6. Provide copies of the last 3
years audited accounts for the individual Company and your Group of
Companies if applicable. 7. Are you a member of a group of companies? If
so, give name of the Parent Company? 8. Will the Group or Parent company
guarantee contract performance? 9. Current workload this year, value and
percentage of target. 10. Percentage of work with Mace. 11. Overall tender
success rate. 12. Provide name, address and contact numbers of Auditors.
13. Please provide details of Company Tax Status giving Tax Certificate
Number, expiry date, type etc. 14. Provide name, address, sort code,
account number, account name and contact numbers of bankers and contact
for a bankers reference if required. 15. Provide details of insurance,
including copy documents from insurance brokers for public and product
liability, professional indemnity, employers liability and contractors all
risks. 16. Indicate whether your Company has been or is the subject of a
bankruptcy or insolvency proceeding or subject to assignment for the
benefits of creditors. If the answer is "YES" details must be provided.
17. Indicate whether the company has ever failed to complete any work
awarded to it. If so, why, where and when? 18. Has your Company ever had
its employment terminated under the terms of a contract? If YES please
attach details. 19. Legal proceedings – Please attach details of any
pending or past legal proceedings.
III.2.3) Technical capacity: Information and formalities necessary for
evaluating if requirements are met: 1. What do you consider your main
discipline and how long have you provided this? 2. What are your core
skills and how long have you provided these? 3. Please describe your
supply chain; Materials: skills, source, annual expenditure; Sub Contract;
Skills, source, annual expenditure. 4. Please identify details of any
areas of work which will be sub-contracted to others on this project
including names and contact details of those sub-contractors. 5. Please
state how you assess the competence of your subcontractors/consultants. 6.
Indicate the percentage and Value of work that is provided by your
Company’s own workforce. 7. Indicate the percentage value of work that is
sub-contracted. 8. Quality Management System: BSEN/ISO 9001-200; BSEN/ISO
14001-2004 or In house Quality System - when accredited or when
accreditation planned. 9. Number of previous Construction Management
Contracts on which you have acted as a Trade Contractor and for which
trade(s). 10. Construction Management Trade contracting as a percentage of
Turnover. 11. Range of job value (GBP). 12. Average lead in time. 13.
Production capacity. 14. Please provide the key details of the last 3
projects on which you carried out works of a similar nature and scope;
including, project name and locations, project capital cost value,
principal contractor details, client details, package value that you
carried out relevant to this package 15. Indicate the names of any
professional or industry associations of which your Company is a member.
16. Computer Aided Design (CAD): Include details of trained CAD staff in
house (number), what application software are you running and versions,
details of any outsourced CAD providers that are used. 17. Does the
company have the capacity and ability to communicate information in
electronic format? 18. How would you describe your computer operating
system: PC Format, Apple Format, Unix? 19. Do you have access to the
Internet via Modem (advise speed) or via ISDN leased line? Rated? 20.
State software and version currently being used for programming (e.g.
PowerProject, Team Plan, MS Project). 21. Are you currently involved in
the electronic sharing of information eg project collaboration tools? If
Yes, please give examples of projects and the type of data that is
transferred.
Human Resources: 1. Number of Employees for last 3 years: Direct (PAYE, if
in UK), contract, temporary, and total. 2. Number of Senior Managers,
middle Managers, Architects/engineers, technical/Designers, Graduates,
trade persons (PAYE), Trades Persons (Contract), General Operatives
(PAYE), General Operatives (Contract), Apprentices, trainees and others,
giving Qualifications eg CSCS. 3. Please provide a summary CV identifying
evidence of the competence of each of the managers and supervisors
identified above. This should include Name, professional or trade body
memberships, age, health and safety training received in last 3 years,
qualifications, practical experience and knowledge of work to be
undertaken. 4. Percentage turnover spent on training. Do you have staff
development initiatives such as investors in people. 5. Percentage
turnover spent on innovation, research and development.
References: 1. Please give details of your company bankers for reference
(please instruct your bank to provide a reference to Mace as and when
requested). 2. List 3 trade referees (this would normally be your main
suppliers). Please list how long you have dealt with each. 3. List 3
client references. Include the referee’s name, address, contact name,
telephone number, type and location of project; relevant to this package
of work Supplier Diversity Does your company run supplier diversity
programme to promote ethnic minority business in your supply chain and as
business partners? If so please provide details Industrial Relations
Please provide details of your Industrial Relations policy and statement.
Environmental Policy: Please provide details of your Environmental policy
Health and Safety. 1. Please identify that your workforce employees
receive appropriate health and safety training in accordance with their
scope of work responsibilities, providing sample information (training
matrix). 2. Please identify details, if relevant, of any HSE enforcement
action taken against your organisation in the last 3 years. Such details
should include the actions your organisation has implemented to rectify
such matters (Nil returns are required). 3. Please provide a summary
record of any RIDDOR category accidents which your organisation has had to
report to the HSE in the last 3 years (Nil returns are required). 4.
Please verify that you have similarly assessed your appointed
sub-contractors for H&S competence and resources in accordance with the
requirements of CDM (details required). 5. Please provide details of your
H&S policy, procedures and statement.
Design: 1. Does your company have a design capability for any element of
the scope of works. 2. Please provide details of the methods you employ to
ensure compliance with your design duties under Regulation 11 of the
Construction (Design and Management) Regulations, including the competent
resource that you would allocate to this information.
III.2.4) Reserved contracts: No.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Restricted.
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate: Envisaged minimum number: 3. Maximum number: 5.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated below:
1. Cost. Weighting: 60.
2. Quality. Weighting: 40.
IV.2.2) An electronic auction will be used: No.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.2) Previous publication(s) concerning the same contract: Prior
information notice
Notice number in OJ: 2008/S 000-004496 of 14.1.2008.
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive documentTime limit for receipt of requests for documents or
for accessing documents: 30.5.2008.
Payable documents: no.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
6.6.2008 - 12:00.
IV.3.5) Date of dispatch of invitations to tender or to participate to
selected candidates: 7.7.2008.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: English.
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT: No.
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU
FUNDS: No.
VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures: The Royal Shakespeare
Company, Royal Shakespeare Theatre, The Courtyard Theatre, Southern Lane,
UK-Stratford Upon Avon CV37 6BH. E-mail: janis.hindson@rsc.org.uk.
VI.4.2) Lodging of appeals: Precise information on deadline(s) for
lodging appeals: Within 10 day of Issue of Contract Award Notice.
VI.5) DATE OF DISPATCH OF THIS NOTICE: 28.4.2008.

UK-Stratford Upon Avon: floor laying and covering work

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