E-Barcelona: travel agency and similar services

Country:

Spain

City/Locality:

BARKELONI

Notice/Contract Number:

eu:108852-2008

Publication Date:

Apr 24, 2008

Deadline:

Jun 2, 2008

Buyer:

THE EUROPEAN JOINT UNDERTAKING FOR ITER AND THE DEVELOPMENT OF FUSION ENERGY (FUSION FOR ENERGY)

Original Language:

English

Address:

THE EUROPEAN JOINT UNDERTAKING FOR ITER AND THE DEVELOPMENT OF FUSION ENERGY (FUSION FOR ENERGY)
BARCELONA , Barcelona
Spain

Web Site:

http://fusionforenergy.europa.eu/

63510000 - Travel agency and similar services

Notice Type: 2240
-
Contract notice
Regulation of Procurement: European Communities, with participation by GPA countries
EU Official Journal Publication: 80/2008
, #
108852-2008
Contract Nature: Service contract
Procedure Type: Negotiated procedure
Type of Bid Required: Global tender
Awarding Criteria: The most economic tender

Summary:
CONTRACT NOTICE
Services
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): The European Joint Undertaking
for ITER and the Development of Fusion Energy (Fusion for Energy), Josep
Pla n°2, Torres Diagonal Litoral - Edificio B3 - floor 8, Attn: Resource
Department, Attn: Cristina Ortiz, E-08019 Barcelona. Tel. (34-93) 320 18
00. Fax (34-93) 320 18 51.
Internet address(es):
General address of the contracting authority:
http://fusionforenergy.europa.eu/.
Further information can be obtained at: Fusion for Energy, Josep Pla n°2,
TDM, office 08-20, Attn: Cristina Ortiz Schousboe, E-08019 Barcelona.
E-mail: cristina.ortiz-schousboe@f4e.europa.eu.
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
Fusion for Energy, Josep Pla, E-Barcelona. URL:
http://fusionforenergy.europa.eu/Procurement_administrative.htm.
Tenders or requests to participate must be sent to: As in above-mentioned
contact point(s).
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Other: Joint Undertaking within the meaning of Articles 54 and 55 of the
Euratom Treaty established by the Council Decision of the 27.3.2007
(2007/198/Euratom) establishing teh European Joint Undertaking fot ITER
and the Development of Fusion Energy.
General public services.
Other: Fusion Energy.
The contracting authority is purchasing on behalf of other contracting
authorities: no.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
Travel Agency Services.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Services.
Service category: No 20.
Main place of performance: Barcelona, Spain.
NUTS code: ES511.
II.1.3) The notice involves: A public contract.
II.1.5) Short description of the contract or purchase(s): The European
Joint Undertaking for ITER and the Development of Fusion Energy (“Fusion
for Energy”) intends to conclude, by October 2008, a service contract for
the provision of services of a travel agency, regarding the travel
arrangements and expenses related to missions of the staff of Fusion for
Energy, and to a small extent, to travel arrangements of people invited by
Fusion for Energy (e.g. to participate in interview panels). The contract
to be proposed will have a duration of one year and might be extended 3
times until a maximum duration of 4 years.
II.1.6) Common procurement vocabulary (CPV): 63510000.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
Yes.
II.1.8) Division into lots: No.
II.1.9) Variants will be accepted: Yes.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope: Estimated value, excluding VAT: EUR 5
000 000.
II.2.2) Options: No.
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION: Duration in
months: 48 (from the award of the contract).
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required: Fusion for Energy reserves the
right to ask for a performance deposit or guarantee. Details will be
available in the tender specifications which will be addressed to the
selected candidates.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them: Details will be
available in the tender specifications which will be adressed to the
selected candidates and which are based on the model contracts of the
European Commission.
III.1.4) Other particular conditions to which the performance of the
contract is subject: No.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met: Candidates
shall provide, in their requests to participate, a declaration on their
honour, duly signed and dated, stating that they are not in any of the
situations listed below, failing which they shall be excluded from
participation: - they are bankrupt or being wound up, are having their
affairs administrated by the courts, have entered into an arrangement with
creditors, have suspended business activities, are the subject of
proceedings concerning those matters, or are in any analogous situation
arising from a similar procedure provided for in national legislation or
regulations, - they have been convicted of an offence concerning their
professional conduct by a judgment which has the force of res judicata, -
they have been guilty of grave professional misconduct proven by any means
which the contracting authority can justify, - they have not fulfilled
obligations relating to the payment of social security contributions or
the payment of taxes in accordance with the legal provisions of the
country in which they are established or with those of the country of the
contracting authority or those of the country where the contract is to be
performed, - they are currently subject to an administrative penalty by
the contracting authority, - they have been the subject to a conflict of
interest, - are guilty of misrepresentation in supplying the information
required by the contracting authority as a condition of participation in
the procurement procedure or fail to supply this information. The
candidate to whom the contract is awarded shall be requested to provide,
within a time limit defined by Fusion for Energy and preceding the
signature of the contract, the evidence confirming the declaration on
honour referred to above. Fusion for Energy will accept as satisfactory
evidence that the candidate to whom the contract is to be awarded is not
in any of the situations described above, a recent extract from the
judicial record or, failing that, an equivalent document recently issued
by a judicial or administrative authority in the country of origin or
provenance showing that those requirements are satisfied. Fusion for
Energy will accept, as satisfactory evidence that the candidate has
fulfilled his obligations relating to the payment of social security
contributions and the payment of taxes, a recent certificate issued by the
competent authority of the State concerned. The candidate must also: -
provide information on the ownership or on the management, control and
power of representation of the legal entity, when the candidate is a legal
entity, - certify that the subcontractor is not in one of the situations
referred to above when subcontracting is envisaged.
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating if requirements are met: Proof of economic and
financial capacity shall be assessed in light of the following documents,
to be submitted by candidates in their requests to participate: -
appropriate statements from banks or evidence of professional risk
indemnity insurance, - the presentation of balance sheets or extracts from
balance sheets for at least the last 2 years from which accounts have been
closed, where publication of the balance sheet is required under the
company law of the country in which the economic operation is established,
- a statement of overall turnover and turnover concerning the works,
supplies or services covered by the contract during a period which may be
no more than the last 3 financial years. Should candidates intend to rely
on the capacities of other entities, regardless of the legal nature of the
links which it has with them, is shall provide proof that it will have at
its disposal the resources necessary for performance of the contract.
III.2.3) Technical capacity: Information and formalities necessary for
evaluating if requirements are met: Evidence of the technical and
professional capacity of the candidates will be furnished on the basis of
the following documents, to be submitted by candidates in their requests
to participate: - CVs of the firm's managerial staff and, in particular,
those of the person or persons responsible for providing the services, - a
list of the principal services provided in at least the past 3 years, with
the sums, dates and recipients, public or private, in national and
international travel services, - indication of the proportion of the
contract which the service provider may intend to subcontract, -
information regarding the candidates' quality control methods, - proof of
good working knowledge of English (some knowledge of other EU languages
would be appreciated) - a description of the technical equipment, tools
and plant to be employed by the firm for performing the service contract (
e.g telephone lines, fax, e-mail facililities, car rental and accomodation
vouchers, dedicated computer connextions for the booking and issuing of
travel tickets ...) and, in particular, the location of the offices with
regard to Fusion for Energy headquarters.
III.2.4) Reserved contracts: No.
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession:
No.
III.3.2) Legal entities should indicate the names and professional
qualifications of the staff responsible for the execution of the service:
Yes.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Negotiated.
Candidates have already been selected: no.
IV.1.3) Reduction of the number of operators during the negotiation or
dialogue: Recourse to staged procedure to gradually reduce the number of
solutions to be discussed or tenders to be negotiated yes.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated in the specifications, in the invitation to
tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used: No.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority:
F4E-2008-ADM/FN-07.
IV.3.2) Previous publication(s) concerning the same contract: No.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
2.6.2008 - 18:00.
IV.3.5) Date of dispatch of invitations to tender or to participate to
selected candidates: 20.6.2008.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: Portuguese. German. Polish. Danish. Czech. Italian. Hungarian.
Dutch. Maltese. Swedish. Slovenian. Slovak. French. Latvian. Lithuanian.
Finnish. Estonian. Spanish. English. Greek.
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT: Yes.
Estimated timing for further notices to be published: Estimated timing for
further notices to be published: procurement renewal likely to follow
4-year cycle.
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU
FUNDS: No.
VI.3) ADDITIONAL INFORMATION: Information concerning the submission of
requests to participate: Time limit to send requests to participate (by
post or express courrier) is 02.06.08 at any time. Time limit to receive
requests to participate (hand delivery) is 02.06.08 before 18.00h (to the
responsible staff member of Fusion for Energy). For detailed information
concerning the submission of the requests, please refer to the web page of
the concerned procedure (http://www.fusionforenergy.europa.eu/
Procurement_administrative.htm). Information concerning the opening:
candidates will not be invited to the opening. Information concerning
contacts or questions: questions raised by any potential candidate before
the opening, time schedule and any other relevant information will be
provided in the specific web page mentionned above and the information
will be delivered to any potential candidate at the same time.
VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures: Court of First Instance
of the European Communities, Boulevard Konrad Adenauer, L-2925 Luxembourg.
E-mail: CFI.REgistry@curia.europa.eu. Tel. (352) 43 03-1. URL:
http://curia.europa.eu. Fax (352) 43 37 66.
Body responsible for mediation procedures:
The European Ombudsman, 1, Avenue du Président Robert Schuman, BP 403,
F-67001 Strasbourg. E-mail: eo@ombudsman.europa.eu. Tel. (33) 388 17 23
13. URL: http://www.ombudsman.europa.eu. Fax (33) 388 17 90 62.
VI.4.2) Lodging of appeals: Precise information on deadline(s) for
lodging appeals: Within 2 months of the notification to the plaintiff, or,
in absence thereof, of the day on which it came to knowledge. A complaint
to the European Ombudsman does not have as an effect either to suspend
this period or to open a new period for lodgin appels.
VI.5) DATE OF DISPATCH OF THIS NOTICE: 22.4.2008.

E-Barcelona: travel agency and similar services

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