CO-Bogotá: ALA — international seminars on MRE (mine risk education), victim assistance and humanitarian demining

Country:

Colombia

City/Locality:

MPOGKOTA

Notice/Contract Number:

eu:107629-2008

Publication Date:

Apr 24, 2008

Deadline:

Jun 3, 2008

Buyer:

FONDO FINANCIERO DE PROYECTOS DE DESARROLLO - FONADE

Original Language:

Spanish

Address:

FONDO FINANCIERO DE PROYECTOS DE DESARROLLO - FONADE
BOGOTA
Colombia

74861000 - Seminar organisation services

Notice Type: 0708
-
Contract notice
Regulation of Procurement: External aid and European Development Fund
EU Official Journal Publication: 80/2008
, #
107629-2008
Contract Nature: Service contract
Procedure Type: Restricted procedure
Type of Bid Required: Partial tender
Awarding Criteria: Not defined

Summary:
Colombia
Service contract notice
1. Publication reference: EuropeAid/126730/D/SUP/CO.
2. Procedure: Restricted.
3. Programme: Institutional strengthening with regard to the national
capacity of Colombia to take action against landmines.
4. Financing: Financing agreement ALA/2004/016-898.
5. Contracting authority: Presidencia de la República de Colombia a
través de FONADE.
Contract specifications
6. Nature of the contract: Fixed price.
7. Contract description: To run 3 international seminars on integral
action against anti-personnel mines, each on a different topic (MRE,
victim assistance and humanitarian demining). The first part of each
seminar will consist of conferences, and the second of round tables on
different topics (3 round tables per seminar). Each seminar will last on
average 4 days.
The contractor must:
— hire 9 national experts, 3 for each seminar,
— provide transport, accommodation and meals (breakfast, lunch and evening
meal), morning/afternoon snacks and all-day coffee bar for participants in
seminars, in accordance with the schedule,
— coordinate and provide the materials, rooms and staff required to carry
out the seminars,
— summarise, for each seminar, the contributions representative of the
topics in question, the critical points and the recommendations made by
the national and international experts and by those present at the
seminars. Likewise, experiences and findings which may need to be
discussed or are relevant to those involved in MRE, assistance to victims
and humanitarian demining, should also be summarised.
8. Number and titles of the lots: 1 lot. International seminars on MRE
(mine risk education), victim assistance and humanitarian demining.
9. Maximum budget: The maximum indicative budget is EUR 312 500.
10. Any additional services: The contracting authority may, at its own
discretion, extend the duration and/or scope of the project, subject to
the availability of funds. Under no circumstances may this exceed the
duration and value of the initial contract. Any contract extension will be
subject to satisfactory performance by the contractor.
Conditions for participation
11. Eligibility criteria: Participation is open to all legal entities
established in the EU Member States or the countries and territories of
the regions which fall within the scope of application of the specific
instruments applicable to the programme under which the contract is
financed, or which are authorised by said legal instruments (see point
30). International organisations may also take part. Participation of
natural persons is governed by the specific programme funding the
contract.
12. Application: Natural persons or legal entities who are eligible (see
point 11) or groupings of said parties (consortia) may take part in the
invitation to tender.
A consortium can be a permanent grouping with a legal status or an
informal grouping created for a particular invitation to tender. All the
members of a consortium (i.e. lead tenderer and all other members) are to
be jointly and severally liable vis-à-vis the contracting authority.
Should a natural person or legal entity take part who does not meet the
eligibility criteria (see point 11), this will result in the party
concerned being automatically disqualified. Furthermore, should said party
belong to a consortium then the whole consortium will be disqualified.
13. Number of applications: Natural persons and legal entities are only
able to submit 1 application, irrespective of the form their participation
may take (as a single legal entity, or as lead tenderer or member of a
candidate consortium). Should a natural person or legal entity submit more
than 1 application, all the applications involving said party will be
rejected.
14. Prohibition on alliances between shortlisted candidates: Tenders
which include companies not mentioned on the application forms used to
compile the shortlist will be disqualified from this restricted procedure.
Shortlisted candidates may not form alliances or subcontract to each other
for the contract.
15. Grounds for exclusion: Candidates must enclose with their
application form a signed statement confirming that they are not in any of
the situations listed in section 2.3.3 of the Practical Guide to contract
procedures for EC external actions. This statement forms part of the
application form.
16. Subcontracting: Subcontracting is permitted, however the main
objective and contractual responsibilities must not be delegated.
Subcontracting must not exceed 40 % of the contract value.
17. Number of shortlisted candidates: Between 4 and 8 candidates will be
invited to submit detailed tenders for this contract, depending on the
applications received. If the number of eligible candidates meeting the
selection criteria is less than the minimum of 4, the contracting
authority may invite these candidates to submit a tender.
Provisional timetable
18. Provisional date for the invitation to tender: 20.6.2008.
19. Provisional date for commencing the contract: 8.9.2008.
20. Initial contract length, and possible extension: 12 months.
Selection and award criteria
21. Selection criteria: The following selection criteria will be applied
to candidates. Where applications are submitted by a consortium, then the
criteria will apply to the consortium as a whole.
(1) Candidates' economic and financial capacity (based on section 3 of the
application form):
(a) candidates' average annual turnover for the past 3 years (2005, 2006,
2007), converted into euro, must be at least equal to the estimated budget
for this contract;
(b) figures for cash and cash equivalents at the end of the past 3 years
must have been positive.
(2) Candidates' professional capacity (based on sections 4 and 5 of the
application form):
(a) there must have been on average at least 60 people on candidates'
staff in the past 3 years (2005, 2006, 2007);
(b) at least 15 % of the employees required in 2(a) (60 staff) must have
permanent contracts (9 staff);
(c) at least 10 % of the employees required in 2(a) (60 staff) must have
worked in fields relevant to this contract (6 staff).
(3) Candidate's technical capacity (based on sections 5 and 6 of the
application form):
(a) the following specialities are required, as a minimum: coordination
and staging of events at a national level;
(b) in the past 5 years, candidates have staged at least 2 events similar
in size to that requested under this notice;
(c) at least 1 of the events required in point 3(b) must have had a budget
of at least 40 % of the estimated budget for this contract.
Economic operators may, if necessary and for a specific contract, make use
of the resources and capacities of other bodies irrespective of their
legal relationship. In such a case, they must provide the contracting
authority with proof that they will have the resources needed to carry out
the contract, for example, by producing a written commitment by said
bodies to make such resources available. In their capacity as economic
operators, these bodies, e.g. the parent company of the economic operator,
must comply with the eligibility and, in particular, nationality rules.
If more than 8 applications prove to be eligible, i.e. meet all the
selection criteria, then the merits of the applications from these
candidates will need to be re-examined so as to determine which 8
applications for the invitation to tender are the most suitable. Only the
following factors will be taken into account in this re-examination:
(1) greatest experience in the coordination of events as per the
specifications in point 7 of this contract notice;
(2) highest number of contracts carried out in 2007 where the budget for
each was at least 50 % of that for this contract, in accordance with point
6 of the application form;
(3) the value of contracts carried out in the last year (2007), listed in
point 6 of the application form, must have been at least equal to the
estimated budget for this contract.
22. Award criteria: Economically most advantageous tender.
Application
23. Deadline for the receipt of applications: 3.6.2008 (16:00), local
time (Bogotá, Colombia).
Applications received after this deadline will not be considered.
24. Information to be supplied and application form: Applications must
be submitted on the standard application form (available from the
following web address: http://ec.europa.eu/europeaid/work/procedures/
documents/execution/services/b3applform_es.doc). The instructions given in
this form and its format must be strictly adhered to.
Additional documentation (brochure, letter, etc.) enclosed with the
application will not be considered.
25. Application submission procedures: Applications must be sent to the
contracting authority only, using 1 of the following methods:
— registered post (official postal service) addressed to:
Luis Humberto Jiménez — Gerente de Convenio 197037, Fondo Financiero de
Proyectos de Desarrollo — FONADE, Calle 26 Nº 13-19 Piso 25, Bogotá,
Colombia,
— or handed in (including by courier service) to the contracting
authority, in return for a signed and dated acknowledgement of receipt, at
the following address: Luis Humberto Jiménez — Gerente de Convenio 197037,
Fondo Financiero de Proyectos de Desarrollo — FONADE, Calle 26 nº 13-19,
Piso 25, Bogotá, Colombia.
The envelope containing the application must be clearly marked with the
contract title and the publication reference (see point 1). These must
also be quoted in all correspondence with the contracting authority.
Tenders submitted in any other way will not be considered.
26. Amendments to, or withdrawal of, applications: Candidates may give
notice in writing before the deadline that they intend amending or
withdrawing their application. Applications cannot be amended once the
deadline for the receipt of applications has passed.
Notice of amendments to, or withdrawal of, applications must be sent as
per the instructions given in point 25. The word 'Modificación'
(amendment) or 'Retirada' (withdrawal), as applicable, must be written
clearly on the outside envelope (and where an amendment is involved, on
the inside envelope too).
27. Working language: All correspondence regarding this invitation to
tender procedure must be in Spanish.
28. Additional information: None.
29. Date of publication of the prior information notice: 29.2.2008.
30. Legal basis: — Framework agreement on the provision of financial and
technical assistance to, and economic cooperation with, the Republic of
Colombia pursuant to the ALA Regulation.
— Financing agreement for the project to strengthen national capacity in
the action against landmines ALA/2004/016-89.
— Council Regulation (EEC) No 443/92 of 25.2.1992 on financial and
technical assistance to, and economic cooperation with, the developing
countries in Asia and Latin America.

CO-Bogotá: ALA — international seminars on MRE (mine risk education), victim assistance and humanitarian demining

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