CF-Bangui: EDF — overseeing and inspecting work to develop the Bouar–Fambélé road in the Central African Republic

Country:

Central African Republic

City/Locality:

MPANGKOYI

Notice/Contract Number:

eu:305427-2007

Publication Date:

Dec 29, 2007

Deadline:

Feb 15, 2008

Buyer:

MINISTERE DE L'ECONOMIE, DU PLAN ET DE LA COOPERATION INTERNATIONALE, ORDONNATEUR NATIONAL DU FED EN REPUBLIQUE CENTRAFRICAINE

Original Language:

French

Address:

MINISTERE DE L'ECONOMIE, DU PLAN ET DE LA COOPERATION INTERNATIONALE, ORDONNATEUR NATIONAL DU FED EN REPUBLIQUE CENTRAFRICAINE
BANGUI
Central African Republic

Email:

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71500000 - Construction-related services

Notice Type: 0708
-
Contract notice
Regulation of Procurement: External aid and European Development Fund
EU Official Journal Publication: 250/2007
, #
305427-2007
Contract Nature: Service contract
Procedure Type: Restricted procedure
Type of Bid Required: Global tender
Awarding Criteria: Not defined

Summary:
Service contract notice
1. Publication reference: EuropeAid/124307/D/SER/CF-relaunch.
2. Procedure: International restricted invitation to tender.
3. Programme: 9th European Development Fund (9th EDF).
4. Financing: 9 ACP CA 14: Road sector programme: institutional support
and access (SRAID).
5. Contracting authority: M. le ministre de l'économie, du plan et de la
coopération internationale, ordonnateur national du FED, Bangui, Central
African Republic.
Contract specifications
6. Object of the contract: Assignment to inspect and oversee the work to
develop the RN3 (Bouar–Garoua Boulaï road) between Bouar (KP 0) and
Fambélé (KP 73+771).
7. Contract description: Assignment to inspect and oversee the work to
develop and asphalt the RN3 (Bouar–Garoua Boulaï road) between Bouar (KP
0) and Fambélé (KP 73+771). This work will be assigned to a firm selected
by international open invitation to tender.
8. Number and titles of lots: 1 lot only.
The successful tenderer's assignment will be to call upon experts, when
notified by the awarding authority (or the supervisor), for overseeing and
inspecting the work to improve and asphalt the RN3 trunk road between
Bouar and Fambélé.
9. Maximum budget available: EUR 3 050 000.
10. Any additional services: Not applicable.
Conditions for participation
11. Eligibility: Participation in the contract is open to all legal
entities from the European Union Member States (Member States who
contribute effectively to the EDF) and from the countries and territories
of the regions covered and/or authorised by the regulations regarding
Community external assistance and all other instruments applicable to the
programme under which the contract is financed (see point 30).
Participation of natural persons is governed by the instrument that
specifically applies to the programme under which the contract is
financed.
12. Application: Any eligible natural person or legal entity (as defined
in point 11) or grouping of said parties (consortium) may apply.
A consortium can be a permanent grouping with legal status or an informal
grouping created with a specific invitation to tender in mind. All the
members of a consortium (i.e. lead company and all other members) shall be
jointly and severally liable vis-à-vis the contracting authority.
Should an ineligible natural person or legal entity (as defined in point
11) take part, this will result in the application concerned being
automatically disqualified (in particular, the application from the whole
consortium where said party belongs to a consortium).
13. Number of applications: Natural persons or legal entities can only
submit 1 application irrespective of whether they take part as a sole
legal entity, or as a lead company or member of a consortium submitting an
application. Should a natural person or legal entity submit more than 1
application, all the applications involving said party will be
disqualified.
14. Prohibition on alliances between shortlisted candidates: Tenders
which include companies not mentioned on the application forms used to
compile the shortlist will be disqualified from this restricted procedure.
Candidates invited to tender may not form alliances or subcontract to each
other for the contract in question.
15. Grounds for exclusion: Candidates must sign and enclose with their
application the statement provided in the standard application form
confirming that they are not in any of the situations described in section
2.3.3 of the Practical Guide to contract procedures for EC external
actions.
16. Subcontracting: Subcontracting is the only form of collaboration
authorised with companies who are not on the shortlist; tenderers must,
however, explicitly state that the contract will remain their
responsibility. If tenderers intend subcontracting 1 or more parts of the
services, this must be clearly stated in the tender submission form.
However, even though subcontracting is permitted, shortlisted candidates
must undertake to provide the major part of the services themselves. The
total value of subcontracted services must not exceed 25 % of the contract
value and the subcontractor cannot then further subcontract the services.
All subcontractors must, in addition, meet the eligibility criteria.
17. Number of candidates invited to tender: There must be at least 4, but
no more than 8, candidates on the shortlist.
Provisional schedule for activities
18. Scheduled date for dispatch of invitations to tender: 15.3.2008.
19. Scheduled date for commencing activities: 1.9.2008.
20. Initial contract length, and possible extension: Contract duration:
32 months.
Selection and award criteria
21. Selection criteria: The following selection criteria will be applied
to candidates. Where applications are submitted by a consortium, then the
criteria will apply to the consortium as a whole.
1) Candidates' economic and financial capacity:
(a) candidates' average annual turnover for the past 3 years (2006, 2005,
2004) must have been at least EUR 1 000 000; and
(b) cash and cash equivalents at the beginning and end of the financial
year must be in surplus, overall.
2) Candidates' professional capacity:
(a) at least 3 of the candidates' staff must be currently working in
fields connected with this contract; and
(b) at least 20 % of those employees working for candidates this year in
fields connected with this contract must be on permanent contracts.
3) Candidates' technical capacity:
(a) candidates must have proven experience in the following fields:
— overseeing and inspecting roadworks contracts,
— human resources management,
— financial and accounting control tools and internal control system;
(b) candidates must have obtained good results in the past 3 years (from
January 2005 to December 2007) for 2 or more completed projects where the
budget was at least equivalent to the budget for this contract and where
the fields involved were connected with those in this contract.
Economic operators may, if necessary and for a specific contract, make use
of the capacities of other bodies irrespective of the legal nature of the
connection existing between themselves and said bodies. In such an event,
they must provide the contracting authority with proof that they will have
the resources needed to carry out the contract by, for example, producing
a written commitment by said bodies to make such resources available.
Consortia of economic operators may make use, on the same terms and
conditions, of the capacities of other members of their consortium or
other bodies. Such bodies (e.g. economic operators' parent companies) must
observe the same eligibility rules, notably regarding nationality, as
economic operators themselves.
If more than 8 applications prove to be eligible, i.e. meet all the
selection criteria, then the strengths and weaknesses of these candidates'
applications will need to be re-examined to determine which 8 applications
for the invitation to tender are the most suitable. Only the following
factor will be considered in the re-examination:
highest number of projects carried out in accordance with point 21.3.(b).
22. Award criteria: The criteria are specified in the invitation to
tender dossier appended to the letter of invitation to tender which will
be sent to shortlisted candidates.
Application submission procedures
23. Final date for submission of applications: 15.2.2008 (10:00), local
time.
Applications received after this deadline will be rejected.
24. Application submission procedures and information to be supplied: The
standard application form must be used for applications. This form is
available from the following web address:
http://ec.europa.eu/comm/europeaid/index_fr.htm. The clauses and format of
this form must be strictly adhered to.
Additional documentation (brochure, letter, etc.) enclosed with the
application will not be considered.
25. Procedures for dispatch of applications: Applications must be sent to
the contracting authority, and no other:
— either by registered post (official postal service), to the following
address:
Ministère de l'économie, du plan et de la coopération internationale,
ordonnateur national du FED en République centrafricaine, direction de la
programmation pluriannuelle des investissements, rue Joseph Degrain, BP
696, Bangui, Central African Republic. Tel. (236) 61 78 11, 61 92 85. Fax
(236) 61 96 89. E-mail: info@minplan-rca.org,
— or by bearer (express courier services in particular) with the
application delivered straight to the contracting authority, at the
aforementioned address, in return for a signed and dated acknowledgement
of receipt.
The contract title and the contract notice number (see point 1) must be
clearly marked on the envelope containing the application and must be
quoted in all subsequent correspondence with the contracting authority.
Applications submitted in any other way will not be considered.
26. Amendments to or withdrawal of applications: Tenderers may amend or
withdraw their tender by giving notice thereof in writing before the final
date for submission of tenders. Tenders cannot be amended once this
deadline has passed.
Notice of amendments to or the withdrawal of a tender must be drawn up and
sent as per the instructions given in point 25. The word 'modification'
(amendment) or 'retrait' (withdrawal), as applicable, must be written on
the outside envelope.
27. Working language: All correspondence concerning this invitation to
tender procedure and contract must be in French.
28. Additional information: Not applicable.
29. Date of publication of the corresponding contract forecast:
24.10.2006.
30. Legal basis: ACP-EC Cotonou Agreement, signed on 23.6.2000.
Decision No 2/2002 of the ACP-EC Council of Ministers of 7.10.2002
regarding the implementation of Articles 28, 29 and 30 of Annex IV to the
Cotonou Agreement and its Annex.

CF-Bangui: EDF — overseeing and inspecting work to develop the Bouar–Fambélé road in the Central African Republic

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