B-Brussels: multiple framework contracts for meeting and conference organisation services

Country:

Belgium

City/Locality:

BRYJELLES

Notice/Contract Number:

eu:185932-2007

Publication Date:

Aug 7, 2007

Deadline:

Jul 26, 2008

Buyer:

EUROPEAN COMMISSION

Original Language:

French

Address:

EUROPEAN COMMISSION
BRUSSELS
Belgium

Web Site:

http://ec.europa.eu/employment_social/emplweb/tenders/index_tenders_en.cfm

Notice Type: C398 - Prior Information Notice
Regulation of Procurement: European Institution/Agency or International Organisation
EU Official Journal Publication: 150/2007, #185932-2007
Contract Nature: Service contract
Procedure Type: Prior information or periodic indicative notice
Type of Bid Required: Global or partial tender
Awarding Criteria: Not applicable

Summary:
Prior information notice
Services
Section I: Contracting authority
I.1) Name, addresses and contact point(s): European Commission,
Employment, Social Affairs and Equal Opportunities DG, Contact: Tina Roque
Martins, attn: Sophie Beernaerts, rue Joseph II, 27, Office 4/60, B-1049
Bruxelles/Brussel. Tel. (32-2) 295 81 57. E-mail:
albertina.roque-martins@ec.europa.eu. Fax (32-2) 299 38 63. URL:
http://ec.europa.eu/employment_social/emplweb/tenders/
index_tenders_en.cfm.
Further information can be obtained from:
Aforementioned contact point(s).
I.2) Type of contracting authority and main activity or activities:
European institution/agency or international organisation.
The contracting authority is purchasing on behalf of other contracting
authorities: no.
Section II.B: Object of the contract (supplies or services)
II.1) Title attributed to the contract by the contracting authority:
Multiple framework contracts for meeting and conference organisation
services.
II.2) Type of contract and place of delivery or of performance: Services.
Service category No 27.
Main place of delivery or performance: European Union.
II.3) Short description of the nature and quantity or value of the
supplies or services: — Lot 1: logistic support with organising events in
any place defined by the Employment, Social Affairs and Equal
Opportunities DG,
— lot 4: provision of teams of interpreters in line with the linguistic
requirements of each event,
— lot 5: provision of interpreting and audio-visual equipment and
technical support,
— lot 6: supply of exhibition stands and related equipment,
— lot 7: supply of kits and promotional material for participants.
Division into lots: yes.
II.4) Common procurement vocabulary (CPV): 32000000, 74860000, 74861000,
74831400, 74422000.
II.5) Scheduled date for start of award procedures: 3.12.2007.
II.6) Contract covered by the Government Procurement Agreement (GPA):
Yes.
II.7) Additional information: NIP code: V/2007/002.
Information about lots
Lot No 1 — logistic support with organising events in any place defined by
the Employment, Social Affairs and Equal Opportunities DG.
1) Short description: To coordinate all the work related to the
organisation of events, such as seminars, conferences, fairs, congresses,
open days, etc.
2) Common procurement vocabulary (CPV): 74861000, 74860000.
3) Quantity or scope: 100–160 events per year.
5) Additional information about lots: NIP code: V/2007/002.
Lot No 4 — provision of teams of interpreters in line with the linguistic
requirements of each event.
1) Short description: To provide teams of interpreters in various
languages for events organised by the Employment, Social Affairs and Equal
Opportunities DG.
2) Common procurement vocabulary (CPV): 74831400.
3) Quantity or scope: 100–180 events per year.
5) Additional information about lots: NIP code: V/2007/002.
Lot No 5 — provision of interpreting and audio-visual equipment and
technical support.
1) Short description: To provide multimedia and audiovisual equipment,
interpreting booths and technical assistance for events organised by the
Employment, Social Affairs and Equal Opportunities DG.
2) Common procurement vocabulary (CPV): 32000000.
3) Quantity or scope: 100–150 events per year.
5) Additional information about lots: NIP code: V/2007/002.
Lot No 6 — supply of exhibition stands and related equipment.
1) Short description: To design and provide exhibition stands and any
related services, such as technical assistance, for events organised by
the Employment, Social Affairs and Equal Opportunities DG.
2) Common procurement vocabulary (CPV): 74860000.
3) Quantity or scope: 10–30 events per year.
5) Additional information about lots: NIP code: V/2007/002.
Lot No 7 — supply of kits and promotional material for participants.
1) Short description: To provide participants in events organised by the
Employment, Social Affairs and Equal Opportunities DG with conference kits
and promotional material at communication campaign events.
2) Common procurement vocabulary (CPV): 74422000.
3) Quantity or scope: 10–30 events per year.
5) Additional information about lots: NIP code: V/2007/002.
II.1) Title attributed to the contract by the contracting authority:
Multiple framework contracts for meeting and conference organisation
services.
II.2) Type of contract and place of delivery or of performance: Services.
Service category No 3.
Main place of delivery or performance: European Union.
II.3) Short description of the nature and quantity or value of the
supplies or services: Lot 2: provision of travel tickets and room
reservations for participants.
Division into lots: yes.
II.4) Common procurement vocabulary (CPV): 63000000.
II.5) Scheduled date for start of award procedures: 3.12.2007.
II.6) Contract covered by the Government Procurement Agreement (GPA):
Yes.
II.7) Additional information: NIP code: V/2007/002.
Lot No 2 — provision of travel tickets and room reservations for
participants.
1) Short description: To provide participants in events organised by the
Employment, Social Affairs and Equal Opportunities DG with air, rail or
road transport tickets and hotel room reservations.
2) Common procurement vocabulary (CPV): 63000000.
3) Quantity or scope: 80–150 events, with an average of 30 transport
tickets per event.
5) Additional information about lots: NIP code: V/2007/002.
II.1) Title attributed to the contract by the contracting authority:
Multiple framework contracts for meeting and conference organisation
services.
II.2) Type of contract and place of delivery or of performance: Services.
Service category No 17.
Main place of delivery or performance: B-Bruxelles and its outskirts.
II.3) Short description of the nature and quantity or value of the
supplies or services: Lot 3: provision of premises and reception of
participants when events organised in Brussels or its outskirts are held.
Division into lots: yes.
II.4) Common procurement vocabulary (CPV): 55000000.
II.5) Scheduled date for start of award procedures: 3.12.2007.
II.6) Contract covered by the Government Procurement Agreement (GPA):
Yes.
II.7) Additional information: NIP code: V/2007/002.
Lot No 3 — provision of premises and reception of participants when events
organised in Brussels or its outskirts are held.
1) Short description: To provide participants in events organised by the
Employment, Social Affairs and Equal Opportunities DG with conference
rooms and seminar packages, such as coffee breaks, lunches or dinners.
2) Common procurement vocabulary (CPV): 55000000.
3) Quantity or scope: 30–100.
5) Additional information about lots: NIP code: V/2007/002.
Section III: Legal, economic, financial and technical information
III.2) Conditions for participation
III.2.1) Reserved contracts: No.
Section IV: Complementary information
IV.1) Contract related to a project and/or programme financed by EU
funds: No.
IV.4) Date of dispatch of this notice: 26.7.2007.

B-Brussels: multiple framework contracts for meeting and conference organisation services

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