KM-Moroni: EDF — technical assistance for the PASEC education sector support programme in the Comoros

Country:

Comoros

City/Locality:

MORONI

Notice/Contract Number:

eu:37775-2007

Publication Date:

Nov 6, 2007

Deadline:

Nov 21, 2007

Buyer:

ORDONNATEUR NATIONAL DU FED EN UNION DES COMORES, LE MINISTRE DES FINANCES, DU BUDGET ET DU PLAN

Original Language:

French

Address:

ORDONNATEUR NATIONAL DE L'UNION DES COMORES, LE MINISTRE DES FINANCES, DU BUDGET, DE L'ECONOMIE, DU PLAN, CHARGE DE LA PROMOTION DE L'EMPLOI
MORONI
Comoros

79410000 - Business and management consultancy services

Notice Type: 0708 - Contract notice
Regulation of Procurement: External aid and European Development Fund
EU Official Journal Publication: 32/2007, #37775-2007
Contract Nature: Service contract
Procedure Type: Restricted procedure
Type of Bid Required: Global tender
Awarding Criteria: Not defined

Summary:
Union of the Comoros
Service contract notice
1. Publication reference: EuropeAid/123873/D/SER/KM.
2. Procedure: Restricted.
3. Programme: EDF.
4. Financing: Project financing agreement 9 ACP COM 004.
5. Contracting authority: The awarding authority in the ACP beneficiary
country, namely the Ordonnateur national de l'Union des Comores, le
Ministre des finances, du budget, de l'économie, du plan, chargé de la
promotion de l'emploi, Moroni.
Contract specifications
6. Object of the contract: Technical assistance contract.
7. Contract description: Technical assistance for 2 separate sections of
an education support programme worth EUR 16 465 000:
(1) 2 technical assistants, resident in the country, for the project
management unit:
(a) 1 main technical assistant who is an education expert (24,85
man-months of service, where 1 man-month equals 30 days of service) to be
responsible, along with the programme's national director, for the
operational aspects of implementing the programme (annual programming,
preparing and monitoring of invitations to tender) and for supporting the
Ministries of Education (national and autonomous islands) in implementing
the sector-based education policy; and
(b) 1 technical assistant (8,4 man-months of service, where 1 man-month
equals 30 days of service) with good knowledge of the administrative,
contractual and financial aspects the implementation entails under 9th EDF
procedures (monitoring of accounting and finances in particular);
(2) 1 technical assistant who is an expert in institutional support for
the education sector (8,4 man-months of service, where 1 man-month equals
30 days of service) to support, along with the main technical assistant,
the Ministries of Education (national and autonomous islands) in building
up capacities for implementing sector-based policy. He will be called on
for several assignments in line with the ministries' requirements and will
be supported by short-term experts (assignments of 9 man-months of
service, where 1 man-month equals 30 days of service, in total).
8. Number and titles of lots: 1 lot.
9. Maximum budget available: EUR 1 050 000.
10. Any additional services: Additional services such as ad-hoc studies
(on aspects of capacity building for ministries, for example) are possible
during the contract term if so required.
Conditions for participation
11. Eligibility: Participation in the contract is open to all legal
entities from the European Union Member States and from the countries and
territories of the regions covered and/or authorised by the regulations
regarding Community external assistance and all other instruments
applicable to the programme under which the contract is financed (see
point 30). Participation of natural persons is governed by the instrument
that specifically applies to the programme under which the contract is
financed.
12. Application: Any eligible natural person or legal entity (as defined
in point 11) or grouping of said parties (consortium) may apply.
A consortium can be a permanent grouping with legal status or an informal
grouping created with a specific invitation to tender in mind. All the
members of a consortium (i.e. lead company and all other members) shall be
jointly and severally liable vis-à-vis the contracting authority.
Should an ineligible natural person or legal entity (as defined in point
11) take part, this will result in the application concerned being
automatically disqualified (in particular, the application from the whole
consortium where said party belongs to a consortium).
13. Number of applications: Natural persons or legal entities can only
submit 1 application irrespective of whether they take part as a sole
legal entity, or as a lead company or member of a consortium submitting an
application. Should a natural person or legal entity submit more than 1
application, all the applications involving said party will be
disqualified.
14. Prohibition on alliances between shortlisted candidates: Tenders
which include companies not mentioned on the application forms used to
compile the shortlist will be disqualified from this restricted procedure.
Candidates invited to tender may not form alliances or subcontract to each
other for the contract in question.
15. Grounds for exclusion: Candidates must sign and enclose with their
application the statement provided in the standard application form
confirming that they are not in any of the situations described in Section
2.3.3 of the Practical Guide to contract procedures for EC external
actions.
16. Subcontracting: No.
17. Number of candidates invited to tender: There must be at least 4, but
no more than 8, candidates on the shortlist.
Provisional schedule for activities
18. Scheduled date for dispatch of invitations to tender: 9.4.2007.
19. Scheduled date for commencing activities: Mid-July 2007.
20. Initial contract length, and possible extension: 24,85 man-months on
the basis of the longest task (i.e. that of the main technical assistant;
this task corresponds to an availability of 35,5 calendar months, i.e.
from 15.7.2007 to 30.6.2010).
Selection and award criteria
21. Selection criteria: The following selection criteria will be applied
to candidates. Where applications are submitted by a consortium, then the
criteria will apply to the consortium as a whole.
(1) Candidates' economic and financial capacity:
(a) average annual income for the past 2 years must have been more than
EUR 900 000,
(b) cash and cash equivalents at the beginning and end of the financial
year must be in surplus, overall;
(2) candidates' professional capacity:
(a) at least 5 of the candidates' staff must be currently working in
fields connected with this contract,
(b) at least 20 % of those employees working for candidates this year in
fields connected with this contract must be on permanent contracts;
(3) candidates' technical capacity:
(a) since January 2001 candidates must have participated (or currently be
participating) in the implementation of at least 3 projects in social
sectors where the value of each project was no less than EUR 500 000.
If more than 8 applications prove to be eligible, i.e. meet all the
selection criteria, then the strengths and weaknesses of these candidates'
applications will need to be re-examined to determine which 8 applications
for the invitation to tender are the most suitable. Only the following
factor will be considered in the re-examination:
(1) the number and value of projects carried out (or presently being
carried out) by candidates in the education sector since January 2001.
22. Award criteria: The criteria are specified in the invitation to
tender dossier appended to the letter of invitation to tender which will
be sent to shortlisted candidates.
Application submission procedures
23. Final date for submission of applications: 21.3.2007 (16:00).
Applications received after this deadline will be rejected.
24. Application submission procedures and information to be supplied: The
standard application form must be used for applications. This form is
available from the following web address:
http://europa.eu.int/comm/europeaid/index_fr.htm. The clauses and format
of this form must be strictly adhered to.
Additional documentation (brochure, letter, etc.) enclosed with the
application will not be considered.
25. Procedures for dispatch of applications: Applications must be
submitted to the contracting authority only, i.e. the Ministre d'État des
finances et du budget, l'Ordonnateur national du FED:
— either by registered post (official postal service), to the following
address:
Cellule d'appui à l'Ordonnateur national (CA-ON), BP 2463, Maison des
Projets, boulevard de la Corniche, Moroni, Union of the Comoros,
— or by bearer (express courier services in particular) with the
application delivered straight to the contracting authority, in return for
a signed and dated acknowledgement of receipt, at the following address:
Cellule d'appui à l'Ordonnateur national (CA-ON), BP 2463, Maison des
Projets, boulevard de la Corniche, Moroni, Union of the Comoros.
The contract title and the contract notice number (see point 1) must be
clearly marked on the envelope containing the application and must be
quoted in all subsequent correspondence with the contracting authority.
Applications submitted in any other way will not be considered.
26. Amendments to or withdrawal of applications: Tenderers may amend or
withdraw their tender by giving notice thereof in writing before the final
date for submission of tenders. Tenders cannot be amended once this
deadline has passed.
Notice of amendments to or the withdrawal of a tender must be drawn up and
sent as per the instructions given in point 25. The word 'modification'
(amendment) or 'retrait' (withdrawal), as applicable, must be written on
the outside envelope.
27. Working language: All correspondence concerning this invitation to
tender procedure and contract must be in French.
28. Additional information: None.
29. Date of publication of the corresponding contract forecast:
28.7.2006.
30. Legal basis: ACP-EU Cotonou Agreement, signed on 23.6.2000.
Decision No 2/2002 of the ACP-EC Council of Ministers of 7.10.2002
regarding the implementation of Articles 28, 29 and 30 of Annex IV to the
Cotonou Agreement and its Annex.

Update: Nov 6, 2007

Notice Type: 0708 - Additional information
Regulation of Procurement: External aid and European Development Fund
EU Official Journal Publication: 213/2007, #258222-2007
Referenced Document Number: 37775-2007
Contract Nature: Service contract
Procedure Type: Restricted procedure
Type of Bid Required: Global tender
Awarding Criteria: Not defined

Summary:
Union of the Comoros
Cancellation of an invitation to tender for services
('Supplement to the Official Journal of the European Union' No S 32 of
15.2.2007, restricted procedure, 37775-2007)
1. Publication reference: EuropeAid/123873/D/SER/KM.
2. Publication date: 15.2.2007.
3. Programme: EDF.
4. Contracting authority: L'Ordonnateur national du FED en Union des
Comores, le Ministre des finances, du budget et du plan, Moroni.
5. Additional information: Fair competition between tenderers during the
evaluation was not possible, due to procedural irregularities.
The EDF National Authorising Officer in the Union of the Comoros has
decided to reissue the international restricted invitation to tender
procedure.
NB:
Should a new invitation to tender procedure be issued for this project,
then a new contract notice will be published.
Therefore, interested natural persons or legal entities must not send in
applications or requests for information at this stage.

KM-Moroni: EDF — technical assistance for the PASEC education sector support programme in the Comoros

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