RENOVATION AND EXTENSION OF CHURCH AND PRIMARY SCHOOLS

Country:

Barbados

Notice/Contract Number:

IDB457-683

Publication Date:

Jul 25, 2006

Deadline:

Aug 30, 2006

Funding Agency:

Interamerican Development Bank

Buyer:

Supply and Delivery of Primary School Furniture
The Chairman /Special Tenders Committee

Original Language:

English

Address:

Project Manager
Education Project Implementation Unit
c/o Central Purchasing Department
Fontabelle/
St. Michael
Barbados

Telephone:

00000

Fax:

00000

IDB457-683 (Online Only)
BARBADOS
EDUCATION SECTOR ENHANCEMENT PROGRAMME (EDUTECH) PHASE III
Construction/Computers
RENOVATION AND EXTENSION OF CHURCH AND PRIMARY SCHOOLS
Loan No. 1154/OC-BA
This notice appears in UN Development Business Online only and not in the printed version. Although this notice is assigned to a specific print issue, the official publication date of this notice is considered the date that it is posted online.
The Government of Barbados has secured financing in the form of a loan from the Inter-American Development Bank (IDB) toward the cost of the Education Sector Enhancement Programme (EduTech). All operations financed by this loan will be carried out in accordance with conditions of the loan contract between the IDB and the Government of Barbados. It is intended that part of the financing proceeds be applied to eligible payments under the contract for civil works, including information technology installations and necessary renovations to primary schools for Phase III of the program. Participation in tendering is restricted to contractors from IDB member countries.
For these two projects, renovation will include ensuring the integrity of windows, doors and roofs, rewiring and upgrading of electrical and plumbing installations, ventilation and repair of walls and fixtures (approximately 10,150 sq. ft. Ch. Ch. Girls and 2,230 sq. ft. Saint Martin’s Four Roads). Works will also include installation of the entire information technology system, including a server room and other computer hardware storage areas and connectivity to all classrooms. Additionally there will be demolition of unusable structures and the construction at each school of a substantial new section, mainly of classroom areas (approximately 9,706 sq. ft. for Ch. Church Girls and 14,188 sq. ft. for Saint Martin’s Four Roads) on the site as well as repairs to and/or provision of pavement, drainage and attention to the general safety and security of the premises.
Sealed tenders are now invited from interested contractors for the Education Sector Enhancement Programme (EduTech) Phase III – Tender for the Renovation and Extension of Christ Church Girls Primary School and/or Saint Martin’s Four Roads Primary School. Bidders may submit to execute works on one or both schools. The pre-tender estimate for each project is:
• Project A – Christ Church Girls: BDS $4,702,280 (VAT inclusive)
• Project B – Saint Martin’s Four Roads: BDS $4,895,032 (VAT inclusive)

Drawings, specifications and bills of quantities, and the form(s) of tender may be obtained from the office of the Project Manager, Education Project Implementation Unit (EPIU), at the first address below, between the hours of 0900 and 1600, Monday through Friday. This office will also be responsible for responding to all enquiries on the documents and drawings. A non-refundable fee of Bds. $300 will be charged for each set of the documents for each school collected. The method of payment must be in cash or in the form of a certified check or an international money order, made payable to the Accountant General. Bidders may arrange to visit the site(s) and familiarize themselves with the nature of the works and the conditions of the site(s) by contacting the EPIU by phone.
A pre-tender meeting will be held at 1100 hours on Wednesday, 2 August 2006, in the Main Conference Room at the Ministry of Education Youth Affairs and Sports, Constitution Road. All bidders should be present at this meeting in order to be made fully aware of procedures and other information relevant for successfully completing tender documents for approval.

Any contractor seeking to be considered for award will be required to complete tender documentation including the prequalification application which calls for information on: the financial, legal and technical qualification of the firms, personnel and machinery available for the project, contracts executed, ongoing contracts, and current obligations and litigation. All bidders should update their prequalification data with a new submission for this tender. Prequalification status achieved on any previous EduTech tender is not assurance of qualification for a new tender. Priced tender submissions will not be opened until the prequalification applications and the updated prequalification information have been fully assessed.
A two-envelope procedure will therefore be utilized. Every bidder shall submit, as indicated below, two sealed envelopes containing the following:
• Envelope numbered “1” labeled “Prequalification Application”. This envelope should contain the completed prequalification form with the certificate of incorporation attached.
• Envelope numbered “2” and labeled “Tender”. This envelope should contain the tender submission(s), including for each tender the priced bill of quantities, the bid security, certificate of labor rates and the completed and signed form of tender.

Envelopes 1 and 2 should then be placed in an outer envelope clearly marked with the tender subject and appropriately addressed.
At the first public ceremony of the opening of submissions, which shall take place at the date time and place specified below, envelope “1” shall be opened, and it shall be verified whether the bidders have included the documents required for prequalification. If the envelopes do not contain the required documentation, that fact will be recorded in the minutes of the opening along with the description of the missing or incomplete information. Upon completing these procedures, the first ceremony shall be adjourned, and envelopes “2” shall remain sealed.
Once the prequalification evaluation has been completed and approved by the IDB and the Special Tenders Committee, appropriate notice will be given of the place date and time of the second public ceremony. In this second ceremony, envelopes “2” of the firms not prequalified will be returned unopened. Envelopes “2” of the prequalified firms will then be opened, the price of each offer will be read, and a record of the prices and most relevant details of the tenders will be made in the minutes. These submissions will then be evaluated and the results subsequently submitted to the Special Tenders Committee for its recommendation.
Bidders should be aware that the Labor Clauses (public contracts) Act, Cap. 349 will, in so far as it is applicable to the tender, apply to any contract made in respect of the tender. Full details of the conditions of the Act, Cap. 349 may be obtained from the Chief Labor Officer (National Insurance Bldg., Fairchild St., Bridgetown). Bidders should submit the certificate required by paragraph 3 of the schedule to the act with their tender.
All corporate bidders are to submit with their prequalification form, a copy of the company’s Certificate of Incorporation as evidence of the fact that the company is an existing registered company as of the date of tender. If not included with the tender, failure to provide such certificate within two weeks of bid opening will render the tender void. The certificate must be in the name of the bidder.
Local bidders are advised that for them the Certificate of Incorporation referred to above means a Certificate of Incorporation issued under the 1985 Companies Act of Barbados or where applicable a Certificate of Continuance and/or a Certificate of Amalgamation or a Certificate of Amendment. Certificates must be dated after 31 December 1984.

Any firm incorporated outside Barbados, which is awarded a contract, will be required to be registered in Barbados as an external company under the Companies Act of Barbados.
Tenders must be accompanied by a bond or security of no less than 2 per cent of the value of the contract price offered, in the form specified in the special instructions to bidders provided in the tender documentation.
The successful bidder will be required to enter into a contract drawn up by or in a form approved by the Solicitor General or another approved legal officer in the public service. A surety for the due performance of the contract will be required by way of one of the following methods: a deposit with the Treasury of a sum of money or approved securities to the value of 10 per cent of the contract price; or a Bank or accredited insurance company whose liability must be no less than 10 per cent of the contract price. The cost of obtaining such a surety shall be the responsibility of the contractors, which need not specifically make arrangements for sureties unless and until their tender have been accepted,; or by way of satisfactory personal sureties.
Submissions comprising prequalification forms and tenders on the appropriate form of tender along with completed bills of quantities should be placed in separately sealed envelopes marked “Education Sector Enhancement Programme (EduTech) Phase III –Renovation and Extension of the Christ Church Girls Primary School and/or Saint Martin’s Four Roads Primary School” and identified as “Prequalification Information” or “Tender” as appropriate and delivered to the Chairman, Special Tenders Committee (second address below) by 1630 hours on Wednesday, 30 August 2006. Submissions received after this time and date will not be considered. Packages should be placed in the tenders box located at the Central Purchasing Department by the specified closing time and date. The prequalification submissions will be opened at the Central Purchasing Department, in the presence of the bidder’s representatives who choose to attend at 1030 hours (Barbados time) on Thursday, 31 August 2006. Bidders will be notified of the subsequent public opening of the tenders of those firms successfully prequalified.
No tender will be considered unless it complies with the conditions set out in this notice.
The Government of Barbados does not bind itself to accept the lowest or any tender.
(1) Project Manager
Education Project Implementation Unit
Elsie Payne Complex, Constitution Rd.
Bridgetown, Barbados
Tel: (246) 430-2890
(2) Chairman
Special Tenders Committee
Central Purchasing Department
Fontabelle, Saint Michael
Barbados, West Indies

RENOVATION AND EXTENSION OF CHURCH AND PRIMARY SCHOOLS

Prequalification Notice

General Information

Contact Information

Goods, Works and Services

Original Text

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