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JM-Kingston: EDF - technical assistance for the preparation of Jamaica's Road Sector Policy and Road Master Plan

0608 - Contract notice

General Information

Country:    Jamaica
Deadline for Responses:   Jun 11, 2004
Regulation of Procurement:   External aid and European Development Fund
EU Official Journal Publication:   #76705-2004 in 96/ issue
Publication Date:   May 15, 2004
Awarding Authority:   NATIONAL AUTHORISING OFFICER OF THE EUROPEAN DEVELOPMENT FUND, DIRECTOR-GENERAL OF THE PLANNING INSTITUTE OF JAMAICA, KINGSTON
Contract Nature:   Service contract
Procedure Type:   Restricted procedure
Type of Bid Required:   Global tender
Awarding Criteria:   Not defined
Original Language(s):   English

Goods, Works and Services
Commodities:  

Summary
Country: Jamaica
Service procurement notice
1. Publication reference: EuropeAid/119649/D/SV/JM
2. Procedure: Restricted.
3. Programme: EDF.
4. Financing: 9th European Development Fund.
5. Contracting authority: National Authorising Officer of the European
Development Fund, Director-General of The Planning Institute of Jamaica,
JM- Kingston, Jamaica.
Contract specification
6. Nature of contract: Mixed service contract with lump sum and
reimbursables.
7. Contract description: Consultancy services for the preparation of
Jamaica's road sector policy and road master plan.
These services are required to create a sound road sector policy to
enable the transport sector to respond to economic and social needs
coherent with the country's macro-economic environment and its intended
improvements. The road master plan is required to determine investment
priorities in the road sector over the next five years, paying particular
attention to the availability of resources.
8. Numbers and titles of lots: One (1).
9. Maximum budget: 640 000 EUR.
10. Scope for additional services: If considered necessary during the
implementation of the project, additional services and/or additional
execution time could be added to the original contract through addenda.
Conditions of participation
11. Eligibility: Participation is open on equal terms to all natural and
legal persons of the States signatory to the Cotonou Agreement (EU Member
States and ACP States). For more information, consult:
http://europa.eu.int/comm/europeaid/tender/geninfo/index_en.htm.
The full list of the signatory States to the Cotonou Agreement is
available at:
Should the above link not be available, consult:
http://europa.eu.int/comm/development/index_en.htm.
12. Candidature: All eligible natural and legal persons (as per item 11
above) or groupings of such persons (consortia) may apply. A consortium
may be a permanent, legally-established grouping or a grouping which has
been constituted informally for a specific tender procedure. All members
of a consortium (i.e. the leader and all other partners) are jointly and
severally liable to the contracting authority. The participation of an
ineligible natural or legal person (as per item 11) will result in the
automatic exclusion of that person. In particular, if that ineligible
person belongs to a consortium the whole consortium will be excluded.
13. Number of applications: No more than one application per lot can be
submitted by a natural or legal person (including legal persons within
the same legal group), whatever the form of participation (as an
individual legal entity or as leader or partner of a consortium
submitting an application). In the event that a natural or legal person
(including legal persons within the same legal group) submits more than
one application, all applications in which that person (and legal persons
within the same legal group) has participated will be excluded.
14. Short-list alliances prohibited: Any tenders received from tenderers
comprising firms other than those mentioned in the short-listed
application forms will be excluded from this restricted tender procedure.
Short-listed candidates may not form alliances or subcontract to each
other for the contract in question.
15. Grounds for exclusion: See points 2.3 and 7 of the general
regulations for service, supply and works contracts financed by the EDF,
approved by Decision No 2/2002 of the ACP-EC Council of Ministers,
published on the Official Journal of the European Communities L320 of
23.11.2002, and the evidence required in section 2.3.3 of the practical
guide to contract procedures financed from the general budget of the
European Communities in the context of external actions available from
following Internet address:
16. Subcontracting: Subcontracting is allowed only with non-selected
firms and only on condition that the tender explicitly states that the
firm selected is the sole party contractually liable.
17. Number of candidates to be short-listed: On the basis of the
applications received, at least 4 and at most 8 candidates per lot will
be invited to submit detailed tenders for this contract.
Provisional timetable
18. Provisional date of invitation to tender: 15th July 2004.
19. Provisional commencement date of the contract: October - November
2004.
20. Initial period of execution and possible extension of the contract:
9 months (extension maximum up to December 2005).
Selection and award criteria
21. Selection criteria: The following selection criteria will be applied
to candidates. In the case of applications submitted by a consortium,
these selection criteria will be applied to the consortium as a whole:
1) Economic and financial standing of candidate:
minimal turnover of 2 000 000 euro/year in the last three years.
a) the total annual turnover of the leading company for the last three
years must be at least 4 000 000 EUR per annum;
b) the total annual turnover of any partner company for the last three
years must be at least 1 000 000 EUR per annum.
2) Professional capacity of candidate:
in the last three years, at least 20% of all permanent staff or at least
15 members of all permanent staff, working for each company, have been
working in fields related to this contract.
3) Technical capacity of candidate:
all companies shall have worked on at least one similar project (e.g.
transport/road master plan) in the past four years.
The leading company shall have carried out at least five projects
(feasibility, design, institutional strengthening, supervision, technical
assistance...) in the transport sector (road, rail, air, maritime) in the
last four years, each having a value over 200 000 EUR.
22. Award criteria: As specified in the tender dossier annexed to the
letter of invitation to tender which will be sent to short-listed
candidates.
Application:
23. Deadline for receipt of applications: Friday, 11th June 2004, 11.00
a.m. (Jamaican time).
Any application received after this deadline will not be considered.
24. Application format and details to be provided: Applications must be
submitted using the standard application form available from the
following Internet address: http://europa.eu.int/comm/europeaid/tender/
gestion/pg/b04_en.doc, whose format and instructions must be strictly
observed.
Any application that does not observe these provisions will be
automatically eliminated. Any additional documentation (brochure, letter,
etc.) sent with an application will not be taken into consideration.
25. How applications may be submitted: Applications must be submitted in
English exclusively to the contracting authority:
- either by recorded delivery (official postal service or courier
service) or hand-delivered to:
National Authorising Office of the EDF, Director General of Planning
Institute of Jamaica, 10-16 Grenada Way, Kingston 5, Jamaica.
The contract title and the publication reference (see item 1 above) must
be clearly marked on the envelope containing the application and must
always be mentioned in all subsequent correspondence with the contracting
authority.
Applications submitted by any other means will not be considered.
26. Operational language: All written communications for this tender
procedure and contract must be in English.
27. Additional information: Not applicable.
28. Date of publication of contract forecast: 2nd April 2004.
29. Legal basis: ACP-EU partnership agreement signed in Cotonou on 23
June 2000.








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