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ET-Addis Ababa: EDF - pre-qualification for a restricted invitation to tender - service contract to undertake feasibility, environmental impact assessment and detailed engineering design study, and works tender assistance services for the upgrading of the Mieso-Dire Dawa-Dewele road

0608 - Prequalification notices

General Information

Country:    Ethiopia
Deadline for Responses:   Jul 1, 2004
Regulation of Procurement:   External aid and European Development Fund
EU Official Journal Publication:   #63165-2004 in 75/ issue
Publication Date:   Apr 16, 2004
Awarding Authority:   GOVERNMENT OF THE FEDERAL DEMOCRATIC REPUBLIC OF ETHIOPIA REPRESENTED BY THE ETHIOPIAN ROADS AUTHORITY, ADDIS ABABA
Contract Nature:   Service contract
Procedure Type:   Restricted procedure
Type of Bid Required:   Not defined
Awarding Criteria:   Not defined
Original Language(s):   English

Goods, Works and Services
Commodities:  

Summary
1. Publication reference: EuropeAid/117485/D/SV/ET
2. Procedure: International restricted tender.
3. Programme: 9th EDF: Mieso-Dire Dawa-Guelile road preparatory studies.
4. Financing: Subject to approval of a financing agreement.
5. Contracting authority: Government of the Federal Democratic Republic
of Ethiopia represented by the Ethiopian Roads Authority, Addis Ababa,
Ethiopia.
Contract specification
6. Nature of contract: The contract concerns the provision of
consultancy services to be carried out in connection with the
feasibility, environmental impact assessment and detailed engineering
design study, and works tender assistance services for the upgrading of
the Mieso-Dire Dawa-Dewele road.
7. Contract description: An EDF financed study (7 ACP RPR 746) of the
existing road connection (Arta-Yoboki-Galafi-Dobi pre-feasibility study,
November 2000) has provided a comprehensive appraisal of alternative
routes. The project adopts the conclusions of the aforementioned study,
i.e. to develop the 'southern connection' Mieso-Dire Dawa-Guelile (387
km; 221 km rehabilitation and 156 km upgrading/new construction) as the
main import/export route for Ethiopia, reducing the distance from Addis
Ababa to the Port of Djibouti from the present 918 km to 765 km and
providing a significant reduction in the transportation cost for the bulk
of Ethiopian imports and exports.
8. Numbers and titles of lots: Not applicable.
9. Maximum budget: 1 905 000 EUR.
10. Scope for additional services: Subject to satisfactory performance,
the consultant may be awarded the contract for one or several lots of the
works supervision, to be financed from the separate financing agreement
for works and subject to its approval.
Conditions of participation
11. Eligibility: Participation in invitations to tender and in the award
of contracts financed by the EDF shall be open on equal terms to:
- natural persons, companies or firms or public or semi-public agencies
of the States signatory to the Cotonou Agreement (ACP States and EU
Member States);
- cooperatives and other legal persons governed by public or by private
law of the States signatory to the Cotonou Agreement (ACP States and EU
Member States);
- joint ventures or grouping of companies or firms of States signatory to
the Cotonou Agreement (ACP States and EU Member States).
This nationality rule also applies to the experts proposed by service
providers taking part in tender procedures or service contract financed
by the Community.
12. Candidature: All eligible natural and legal persons (as per item 11
above) or groupings of such persons (consortia) may apply.
A consortium may be a permanent, legally established grouping or a
grouping which has been constituted informally for a specific tender
procedure. All members of a consortium (i.e. the leader and all other
partners) are jointly and severally liable to the contracting authority.
The participation of an ineligible natural or legal person (as per item
11) will result in the automatic exclusion of that person. In particular,
if that ineligible person belongs to a consortium, the whole consortium
will be excluded.
13. Number of applications: No more than one application can be
submitted by a natural or legal person (including legal persons within
the same legal group), whatever the form of participation (as an
individual legal entity or as leader or partner of a consortium
submitting an application). In the event that a natural or legal person
(including legal persons within the same legal group) submits more than
one application, all applications in which that person (and legal persons
within the same legal group) has participated will be excluded.
14. Short-list alliances prohibited: Any tenders received from tenderers
comprising firms other than those mentioned in the short-listed
application forms will be excluded from this restricted tender procedure.
Short-listed candidates may not form alliances or subcontract to each
other for the contract in question.
15. Grounds for exclusion: As part of the application form, candidates
must provide the evidence that they do not find themselves in any of the
situations mentioned in Section 2.3 of the General Regulations applicable
to the European Development Fund (EDF), annexed to the Decision No 2/2002
of the Council of ACP-EC Ministers published in the OJ L 320 of 23
November 2003.
16. Subcontracting: Since the study may require some local/regional
expertise, subcontracting of the local and/or regional firms will be
allowed. No more than 30% of the contract value may be subcontracted,
subject to approval from the contracting authority. However,
subcontracting is only allowed with non-selected firms and only on
condition that the tender explicitly states that the firm selected is the
sole party contractually liable.
17. Number of candidates to be short-listed: On the basis of the
applications received, at least 4 and at most 8 candidates will be
invited to submit detailed tenders for this contract.
Provisional timetable
18. Provisional date of invitation to tender: July 2004.
19. Provisional commencement date of the contract: December 2004.
20. Initial period of execution and possible extension of the contract:
33 months.
Selection and award criteria
21. Selection criteria: The following selection criteria will be applied
to candidates. In the case of applications submitted by a consortium,
these selection criteria will be applied to the consortium as a whole:
1) Economic and financial standing of candidate [based on item 3 of the
application form]:
the objective of this criterion is to examine whether or not the
candidate (i.e. the consortium as a whole, in the case of an application
from a consortium) is economically stable enough to perform the task in
the event that the contract is awarded to it; and has sufficient
financial stability to handle the proposed contract.
Reference criteria:
(a) the average annual turnover, excluding this contract must exceed 15
million EUR and
(b) the averages of cash and cash equivalents at the beginning and end of
year are positive.
2) Professional capacity of candidate [based on items 4 and 5 of the
application form]:
the objective of this criterion is to examine whether or not the
candidate (i.e. the consortium as a whole, in the case of an application
from a consortium) has sufficient ongoing staff resources and expertise
to be able to handle the proposed contract and real expertise in fields
related to the contract.
Reference criteria:
(a) at least 30 staff currently work for the applicant in fields related
to this contract (15 on detailed design, EIA and feasibility studies and
15 on works supervision); and
(b) at least 30% of all staff working for the candidate this year in
fields related to this contract (i.e. detailed design, feasibility
studies and works supervision) are permanent.
3) Technical capacity of candidate [based on items 5 and 6 of the
application form]:
the objective of this criterion is to examine whether or not the
candidate (i.e. the consortium as a whole, in the case of an application
from a consortium) has sufficient expertise and experience to be able to
handle the proposed contract.
Reference criteria:
1) the candidate has worked successfully on at least three (3) projects
with a budget of at least that of this contract (i.e. app. 2 million EUR
for detailed design, EIA and feasibility studies) in the past eight (8)
years and
2) the candidate has worked successfully on at least three (3) projects
with a budget of at least that of the estimated amount for the subsequent
supervision (app. 7 million EUR) in the past ten (10) years and
3) the candidate has previous experience in countries outside the EU in
fields related to this contract in the past three years.
If more than 8 eligible candidates meet the above selection criteria, the
relative strengths and weaknesses of the applications of these candidates
must be re-examined to identify the eight best applications for the
tender procedure. The criteria which will be taken into consideration
during this re-examination, are:
1) previous experience from similar assignments (detailed design, EIA and
feasibility studies only).
In determining that, the consultant will be assessed by comparing the
actual final cost and construction period of the design estimates he
produced for the three (3) projects already assessed under criterion 3a.
Hence variations between actual costs and periods and design estimates
will be assessed as follows for each project:
P = [0.6+(0.3*Fc+0.1*Ft] * A
for x = ± 10% Fi=100%
for ± 10% < x = ± 20% Fi=100% -0.5*(x-10)
for ± 20% < x = ± 30% Fi=95% -1.0*(x-20)
for ± 30% < x = ± 40% Fi=85% -1.5*(x-30)
for ± 40% < x = ± 50% Fi=70% -2.0*(x-40)
for ± 50% < x = ± 60% Fi=50% -2.5*(x-50)
for ± 60% < x Fi=0
Where:
Fi: the adjustment factor for each individual project [i.e. Fc adjustment
factor for the project cost and Ft for the construction period]
P: the number of points to be allocated
A: the maximum number of points attributed for all projects (i.e. 100%)
X: the absolute value of the percentage of variation to the reference
value of the design of either the value of the project as completed or of
the period of performance
e.g.: X=+25%: Fi=95%-1.0*(25-20) = 90%
The final adjustment factors Fc and Ft will be obtained by calculating
the simple mean of the relevant Fc and Ft factors of the individual
projects.
In case information for these calculations is not submitted or is
unavailable, the factor x will be set at 60%.
2) In the event that a further elimination is needed to obtain 8
candidates, selection will be based on the most pertinent previous
experience from the geographic area.
22. Award criteria: As specified in the tender dossier annexed to the
letter of invitation to tender which will be sent to short-listed
candidates.
Application
23. Deadline for receipt of applications: 1 July 2004 - 14.30.
Any application received after this deadline will not be considered.
24. Application format and details to be provided: Applications must be
submitted using the standard application form (available from the
following Internet address: http://europa.eu.int/comm/europeaid/tender/
gestion/index_en.htm), whose format and instructions must be strictly
observed.
Any application which does not observe these provisions will be
automatically eliminated. Any additional documentation (brochure, letter,
etc.) sent with an application will not be taken into consideration.
25. How applications may be submitted: Applications must be submitted in
English exclusively to the contracting authority:
- either by recorded delivery (official postal service) to: The Ethiopian
Roads Authority (ERA), Ras Abebe Aregay Street, PO Box 1770, Addis Ababa,
Ethiopia, tel.: +251 1 51 71 70/79 or 15 66 03, fax: +251 1 51 48 66;
- or hand delivered (including courier services) directly to the
contracting authority in return for a signed and dated receipt to: The
Ethiopian Roads Authority (ERA), Ras Abebe Aregay Street, PO Box 1770,
Addis Ababa, Ethiopia, tel.: +251 1 51 71 70/79 or 15 66 03, fax: +251 1
51 48 66.
The contract title and the publication reference must be clearly marked
on the envelope containing the application and must always be mentioned
in all subsequent correspondence with the contracting authority.
Applications submitted by any other means will not be considered.
26. Operational language: All written communications for this tender
procedure and contract must be in English.
27. Additional information: Not applicable.
28. Date of publication of contract forecast: November 2003
(EuropeAid/117485/D/SV/ET).
29. Legal basis: Cotonou Partnership Agreement between the ACP States
and the EC and its Member States of 23 June 2000 (OJ L 317, 15.12.2000).
Decision 2/2002 of the ACP-EC Council of Ministers of 7 October 2002 (OJ
320/1, 23.11.2002) adopting the general regulations, general conditions
and procedural rules on conciliation and arbitration for works, supply
and service contracts financed by the European Development Fund (EDF).








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