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GI-Gibraltar: production, printing, delivery, distribution, advertising and marketing services

2510 - Contract notice

General Information

Country:    Gibraltar
Deadline for Specification:   Jan 16, 2004
Deadline for Responses:   Feb 20, 2004
Regulation of Procurement:   European Communities
EU Official Journal Publication:   #203282-2003 in 227 issue
Publication Date:   Nov 25, 2003
Referenced Document Number:  
Awarding Authority:   GIBTELECOM LIMITED, GIBRALTAR
Contract Nature:   Service contract
Procedure Type:   Open procedure
Type of Bid Required:   Global tender
Awarding Criteria:   The most economic tender
Original Language(s):   English
Abstract:   Tender for three-year contract for official. Gibraltar telephone directory. The successful service provider will be required to enter into a formal 3-year contract for the production, printing, delivery, distribution, advertising and marketing of the official Gibraltar Telephone Directory in book and CD ROM format with website. CPV: 78300000, 78230000, 78240000, 74400000, 72590000.

Goods, Works and Services
Commodities:  

Summary
CONTRACT NOTICE - UTILITIES
Services
This contract is covered by the Government Procurement Agreement (GPA):
No.
SECTION I: CONTRACTING ENTITY
I.1) Official name and address of the contracting entity: Gibtelecom
Limited, Att: Charles Robba, Executive Manager, Suite 942, Europort,
GI-Gibraltar. Tel.: (350) 52212. Fax: (350) 71673. E-mail:
charles.robba@gibtele.com. URL: www.gibtele.com.
I.2) Address from which further information can be obtained: As in I.1.
I.3) Address from which documentation may be obtained: As in I.1.
I.4) Address to which tenders/requests to participate must be sent: As
in I.1.
SECTION II: OBJECT OF THE CONTRACT
II.1) Description
II.1.3) Type of service contract: Service category: 15.
II.1.4) Framework agreement: No.
II.1.5) Title attributed to the contract by the contracting entity:
Tender for three-year contract for official.
Gibraltar telephone directory.
II.1.6) Description/object of the contract: The successful service
provider will be required to enter into a formal 3-year contract for the
production, printing, delivery, distribution, advertising and marketing
of the official Gibraltar Telephone Directory in book and CD ROM format
with website.
II.1.7) Site or location of works, place of delivery or performance:
Suite 942 Europort, GI-Gibraltar.
II.1.8) Nomenclature
II.1.8.1) Common Procurement Vocabulary (CPV): 78300000, 78230000,
78240000, 74400000, 72590000.
II.1.8.2) Other relevant nomenclature (CPA/NACE/CPC): None.
II.1.9) Division into lots: No.
II.1.10) Will variants be accepted: No.
II.1.11) Derogation from the use of European specifications: No.
II.2) Quantity or scope of the contract
II.2.1) Total quantity or scope: Not applicable.
II.2.2) Options. Description and time when they may be exercised: Not
applicable.
II.3) Duration of the contract or time period for execution: 36 months
from the award of the contract.
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) Conditions relating to the contract
III.1.1) Deposits and guarantees required: A deposit to 30 000 GBP in
the form of a cheque or a banker's guarantee is required to be paid at
the time the application for the tender is submitted.
III.1.2) Main terms of financing and payment and/or reference to the
provisions in which these are contained: Successful tenderers will be
required to finance all costs associated with providing the required
service and provide an indication of the value of a one off payment to
Gibtelecom for the rights on a non-exclusive basis to use their database
and provide an indication of the percentage of net billed revenue derived
from advertising etc. to be paid to Gibtelecom Ltd More detailed
information is contained in the tender documents.
III.1.3) Legal form to be taken by the grouping of suppliers,
contractors or service providers to whom the contract is awarded: If the
service provider is a grouping, precise information on the legal form
taken by the grouping is required.
III.2) Conditions for participation
III.2.1) Information concerning the personal situation of the
contractor, supplier or service provider and information and formalities
necessary for the evaluation of the minimum capacity required: A
statement outlining the qualifications of the management staff and those
of persons who would be responsible for providing the service, including
those of any subcontractors, together with Organizational charts
identifying individual posts and their inter-relationships is required.
During the last contract, the successful tenderer set up a Gibraltar
Registered Company. Apart from the printing, all aspects of the
production, graphics, proof reading and marketing of the Directory were
handled by a team of locally employed experienced staff, either directly
or by subcontracting a locally based company for the production of the
website and CD ROM. This has worked well for Gibtelecom.
An indication of whether the successful tenderer would run the business
in Gibraltar using locally employed experienced staff or to indicate what
means and how it would run the contract is required.
III.2.1.1) Legal position - means of proof required: Registration of
Incorporation of the Company of the Tenderer is required.
III.2.1.2) Economic and financial capacity - means of proof required: A
statement of accounts and turnover of the business or extracts therefrom
relating to the business of the service provider including the accounts
of any subcontractors where publication of the statement is required
under the law of the relevant states in which the service provider and/or
subcontractor is established.
III.2.1.3) Technical capacity - means of proof required: A statement
outlining the main characteristics of the technical equipment held by the
service provider and/or any subcontractor to be employed in providing the
service is required.
III.2.1.4) Other information: More detailed information about III 2.1 to
2.1.3 is contained in the tender documents. Qualifications required:
Evidence of service providers accessibility to a suitable publishing
system is required furthermore the service provider must prove his
compliance with applicable technical standards by furnishing:
i) a certificate issued by the relevant competent authorities, attesting
that the service provider and/or any subcontractor, has fulfilled his
obligations relating to the payment of social security contributions and
taxes under the law of the relevant state in which the service provider
and/or any subcontractor is established.
ii) Evidence that the tenderer has an appropriate plan to run the
business in Gibraltar and an indication of whether the tenderer would run
the business in Gibraltar using locally experienced staff or to indicate
what means and how it would run the contract is required.
iii) Evidence of previous experience of producing similar telephone
directories in Gibraltar or abroad.
III.3) Conditions specific to services contracts
III.3.1) Provision of the service is reserved to a specific profession:
No.
III.3.2) Legal entities required to state the names and professional
qualifications of the personnel responsible for execution of the
contract: Yes.
SECTION IV: PROCEDURE
IV.1) Type of procedure: Open.
IV.2) Award criteria: The most economically advantageous tender in terms
of:
Criteria as stated below:
1: Recent /relevant experience in producing Directories, CD ROMS and
Website products.
2: Technical merit and resource planning.
3: Quality control and on time delivery of services.
4: An indication of whether the tenderer would run the business in
Gibraltar using experienced locally employed staff or to indicate what
means and how it would run the business.
5: Funding of services.
6: Value of payments to Gibtelecom for the use of Gibtelecom database on
a non exclusive basis.
7: Percentage (%) value of Net Billed Revenue to Gibtelecom Ltd arising
from advertising etc.
8: Value for money bid.
9: Financial standing of tenderer.
In descending order of priority: No.
IV.3) Administrative information
IV.3.1) Reference number attributed to the file by the contracting
entity: Gibtelecom Directory Tender 2004.
IV.3.2) Conditions for obtaining contractual documents and additional
documents: Obtainable until: 16.1.2004.
Price: 25 GBP.
Terms and method of payment: To be paid to Gibtelecom Ltd at time of
application for tender documents and in response to the EU Tender Notice.
IV.3.3) Deadline for receipt of tenders or participation requests:
20.2.2004. Time: 16:30.
IV.3.5) Language or languages in which tenders or requests to
participate can be drawn up: English.
IV.3.6) Minimum period for which the tenderer is required to keep open
the offer: 6 months and 180 days from the deadline stated for receipt of
tenders.
IV.3.7) Conditions for opening tenders
IV.3.7.1) Persons authorised to be present at the opening of tenders:
Not applicable.
IV.3.7.2) Date, time and place: 20.2.2004-16.30 (GMT +2).
Suite 942, Europort, UK-Gibraltar.
SECTION VI: OTHER INFORMATION
VI.1) Non-mandatory notice: No.
VI.2) Indication whether this contract is a recurrent one and the
estimated timing for further notices to be published: No.
VI.3) The contract relates to a project/programme financed by EU funds:
No.
VI.4) Additional information: II.3) Duration of the contract or time
limit for completion: starting 1.11.2004 and ending 31.10.2007.
IV.1.1) Previous publication concerning the same contract (if applicable)
: A similar tender was presented in the EU Official Bulletin in June 2001.
IV.3.3) Deadline for receipt of tenders or participation requests
(depending whether it is an open, restricted or negotiated procedure):
20.02.2004 or 60 days from dispatch of notice. Time (when applicable):
16.30 (GMT + 2).
VI.5) Date of dispatch of this notice: 14.11.2003.








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