BB-Bridgetown: security services

General Information
Country:	Barbados
Deadline for Specification:	Mar 2, 2006
Deadline for Responses:	Mar 6, 2006
Regulation of Procurement:	European Institution/Agency or International Organisation
EU Official Journal Publication:	#22485-2006 in 21/ issue
Publication Date:	Feb 1, 2006
Referenced Document Number:
Awarding Authority:	DELEGATION OF THE EUROPEAN COMMISSION TO BARBADOS AND THE EASTERN CARIBBEAN, BRIDGETOWN
Contract Nature:	Service contract
Procedure Type:	Restricted procedure
Type of Bid Required:	Global tender
Awarding Criteria:	The most economic tender
Original Language(s):	English

Goods, Works and Services
Commodities:	74610000 - Security services 74611000 - Alarm-monitoring services 74613000 - Guard services 74614000 - Surveillance services 74615000 - Patrol services

Summary
Contract notice Services Section I: Contracting authority I.1) Name, addresses and contact point(s): Delegation of the European Commission to Barbados and the Eastern Caribbean, attn: Amos Tincani, Head of Delegation, Mervue House, Marine Gardens, Bridgetown, Barbados. Tel. (1246) 434 85 01. Fax (1246) 427 86 87. E-mail: Christine.Holmes@cec.eu.int. Internet address(es): General address of the contracting authority: delbrb@cec.eu.int. Further information can be obtained at: As in above-mentioned contact point(s). Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at: As in above-mentioned contact point(s). Tenders or requests to participate must be sent to: As in above-mentioned contact point(s). I.2) Type of the contracting authority and main activity or activities: European institution/agency or international organisation. Section II: Object of the contract II.1) Description II.1.1) Title attributed to the contract by the contracting authority: Security services for the Delegation of the European Commission to Barbados and the eastern Caribbean. II.1.2) Type of contract and location of works, place of delivery or of performance: Services. Service category: 23. Main place of performance: Barbados. II.1.5) Short description of the contract or purchase(s): Provision of security guards for the Delegation Office, for the residences of the Head of Delegation and other officials, alarm monitoring service and patrol service in Barbados. The company commits itself, by means of the personnel employed, to ensure: - the control of visitor access to the premises, - the surveillance and patrolling of the premises in order to avoid any intrusion and/or attack on persons or their belongings, - the communication between the premises, in particular, by means of a radio-control operated regularly, linking the agents on the various posts, - the immediate intervention on-the-spot in the event of an accident or incident, - the provision of panic buttons. II.1.6) Common procurement vocabulary (CPV): 74610000, 74611000, 74613000, 74614000, 74615000. II.1.7) Contract covered by the Government Procurement Agreement (GPA): No. II.1.8) Division into lots: No. II.1.9) Variants will be accepted: No. II.2) Quantity or scope of the contract II.2.1) Total quantity or scope: Estimated annual quantity: maximum of 60 000 hours of guard duty. The contracting authority is not bound to this quantity. II.3) Duration of the contract or time-limit for completion: 48 months (from the award of the contract). Section III: Legal, economic, financial and technical information III.1) Conditions relating to the contract III.1.1) Deposits and guarantees required III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them: Conditions of payment are according to the general conditions of the European Commission. III.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded: In the event of a grouping, 1 of the members of the group needs to confirm liability for the execution of the contract. In any case, at least 1 of the members of the group must be registered as a security company with the authorities in Barbados. III.2) Conditions for participation III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers: Information and formalities necessary for evaluating if requirements are met: Exclusion criteria: Tenderers shall be excluded from participation in this procurement procedure if: 1. they are bankrupt or being wound up, are having their affairs administered by the courts, have entered into an arrangement with creditors, have suspended business activities or are in any analogous situation arising from a similar procedure provided for in national legislation or regulations. Evidence to be submitted by the tenderer: - recent extract from the judicial record, or - a recent equivalent document issued by a judicial or administrative authority in the country of origin or provenance, or - where no such certificate is issued in the country concerned, it may be replaced by a sworn or, failing this, solemn statement by the interested party before a judicial or administrative authority, a notary or a qualified professional organisation in his/her country of origin or provenance; 2. they have been guilty of grave professional misconduct proven by any means which the contracting authority can justify. Evidence to be submitted by the tenderer: - declaration on the tenderer's honour that they are not guilty of grave professional misconduct proven by any means which the contracting authority can justify; 3. they have not fulfilled obligations relating to the payment of social security contributions or the payment of taxes in accordance with the legal provisions of the country in which they are established or with those of the country of the contracting authority or those of the country where the contract is to be performed. Evidence to be submitted by the tenderer: - a recent certificate issued by the competent authority of the State concerned showing that candidates are not in the situation described, or - where no such certificate is issued in the country concerned, a sworn, failing this, solemn statement by the interested party before a judicial or administrative authority, a notary or a qualified professional organisation in his/her country of origin or provenance. Legal position - means of proof required: 1. references of the applicant, name, legal status, address, phone, fax, names and responsibilities of members of the managerial bodies or of the person who is authorised to represent the company; 2. certificates of enrolment in the trade register, in the appropriate professional register or proof of legal constitution of the company as a security company for persons and of premises in Barbados where the services will be delivered. In the event of a grouping, at least 1 of the members of the grouping must provide these documents. III.2.2) Economic and financial capacity: Information and formalities necessary for evaluating if requirements are met: 1. copy of documents showing the tenderer's financial capability, statement of overall turnover and annual turnover concerning the services covered by the contract over the past 3 financial years; 2. copy of the insurance certificate covering the risks of its activities. III.2.3) Technical capacity: Information and formalities necessary for evaluating if requirements are met: 1. a list of the principal services provided in the past 3 years, with the values, recipients, public or private, especially those services provided to international or foreign companies, diplomatic missions or representations of international organisations; 2. experience and qualifications of members of the managerial bodies and of the technical managers and their seniority in the company; 3. description of the measures employed to ensure the quality of services; 4. training provided to its personnel; 5. permanent number of employees of the company; 6. average number of employees over the past three years. III.3) Conditions specific to services contracts III.3.1) Execution of the service is reserved to a particular profession: Yes. The company's main activity must be security and guard services. III.3.2) Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service: Yes. Section IV: Procedure IV.1) Type of procedure: Restricted. IV.1.2) Limitations on the number of operators who will be invited to tender or to participate: Envisaged minimum number: 2, maximum number: 5. IV.2) Award criteria: The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document. IV.3) Administrative information IV.3.3) Conditions for obtaining specifications and additional documents or descriptive document: Time-limit for receipt of requests for documents or for accessing documents: 2.3.2006. IV.3.4) Time-limit for receipt of tenders or requests to participate: 6.3.2006 (12:00). IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates: 21.3.2006. IV.3.6) Language(s) in which tenders or requests to participate may be drawn up: Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Hungarian, Italian, Latvian, Lithuanian, Maltese, Polish, Portuguese, Slovak, Slovene, Spanish and Swedish. IV.3.8) Conditions for opening tenders: 25.4.2006. Place: given in the tender documents sent to shortlist. Section VI: Complementary information VI.2) Contract related to a project and/or programme financed by EU funds: No. VI.3) Additional information: Framework agreement: yes. Non-mandatory notice: yes. Other relevant nomenclature (CPA/NACE/CPC): CPA 74.60.15 - CPC 87305 Additional information: There is no charge for taking part in this contract procedure. Candidates are requested to obtain the detailed call for application documents from the contracting authority named in section 1. Following a selection procedure, the invitation to tender will be sent free of charge to those companies invited to tender. Submitting applications and/or drawing up tenders does not give tenderers the right to either be awarded the contract or to receive any compensation for costs incurred. The contracting authority is under no obligation to award a contract subsequent to this notice. VI.5) Date of dispatch of this notice: 20.1.2006.

BB-Bridgetown: security services

C398 - Contract notice

General Information

Goods, Works and Services

Summary

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