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GY-Georgetown: EDF - technical assistance support to improve the competitiveness of the Caribbean rice sector

0708 - Contract notice

General Information

Country:    Guyana
Deadline for Responses:   Jan 3, 2006
Regulation of Procurement:   External aid and European Development Fund
EU Official Journal Publication:   #227357-2005 in 231 issue
Publication Date:   Dec 1, 2005
Awarding Authority:   SECRETARIAT OF THE CARIBBEAN FORUM, GEORGETOWN
Contract Nature:   Combined contract
Procedure Type:   Restricted procedure
Type of Bid Required:   Not defined
Awarding Criteria:   Not defined
Original Language(s):   English

Goods, Works and Services
Commodities:  

Summary
Location - based in Guyana and Suriname
Service procurement notice
1. Publication reference: EuropeAid/122264/D/SV/GY
2. Procedure: International restricted tender.
3. Programme: 9 ACP RPR 006 Regional programme 'Support to the
competitiveness of the rice sector in the Caribbean'.
4. Financing: Regional Indicative Programme (RIP), 9th EDF.
5. Contracting authority: The Caribbean Forum of the ACP States
(Cariforum) represented by the Secretary General of Cariforum who is the
Regional Authorising Officer (RAO).
Contract specification
6. Nature of contract: Service contract; unit rates and lump sums.
7. Contract description: 1. The contractor will provide technical
assistance to work with the Project Management Units (PMU's) in Guyana
and Surinam in the following fields:
- Team Leader (1 expert x 20 mm) = 20 mm,
- institutional strengthening (2 experts x 20 mm) = 40 mm,
- business and credit development specialists (2 experts x 20 mm) = 40 mm,
- rice processing specialist (1 expert x 12 mm) = 12 mm,
- research and extension management specialist (1 expert x 12 mm) = 12 mm,
- unallocated short-term experts (6 experts x 1 mm) = 6 mm,
Total = 130 mm.
2. In addition, 4 vehicles will be provided initially for the use of
experts.
8. Numbers and titles of lots: Not applicable.
9. Maximum budget: EUR 2 400 000.
10. Scope for additional services: No additional services are
anticipated at this time.
Conditions of participation
11. Eligibility: Participation is open on equal terms to all natural and
legal persons of the EU Member States who are signatories to the Cotonou
agreement, and the following ACP states:
Africa:
Angola, Benin, Botswana, Burkina Faso, Burundi, Cameroon, Cape Verde,
Central African Republic, Chad, Comoros Islands, Congo, Côte d'Ivoire,
Democratic Republic of the Congo, Djibouti, Equatorial Guinea, Eritrea,
Ethiopia, Gabon, Gambia, Ghana, Guinea, Guinea-Bissau, Kenya, Lesotho,
Liberia, Madagascar, Malawi, Mali, Mauritius, Mauritania, Mozambique,
Namibia, Niger, Nigeria, Uganda, Rwanda, São Tomé and Príncipe, Senegal,
Seychelles, Sierra Leone, Somalia, South Africa, Sudan, Swaziland,
Tanzania, Togo, Zambia and Zimbabwe.
Caribbean:
Antigua and Barbuda, Bahamas, Barbados, Belize, Dominica, Dominican
Republic, Grenada, Guyana, Haiti, Jamaica, St Kitts and Nevis, Saint
Lucia, Saint Vincent and the Grenadines, Suriname, Trinidad and Tobago.
Pacific:
Cook Islands, Fiji, Kiribati, Marshall Islands, Micronesia, Nauru, Niue,
Palau, Papua New Guinea, the Solomon Islands, Western Samoa, Tonga,
Tuvalu, Vanuatu.
Overseas countries and territories:
Anguilla, the Antarctic, the Netherlands Antilles, Aruba, Cayman Islands,
Falkland Islands (Malvinas), Greenland, British Indian Ocean Territory,
Mayotte, Montserrat, New Caledonia, Pitcairn, French Polynesia, Saint
Helena, Saint-Pierre-et-Miquelon, French Southern Territories, Turks and
Caicos, British Virgin Islands, South Georgia and South Sandwich Islands,
Wallis and Futuna Islands.
12. Candidature: All eligible natural and legal persons (as per item 11
above) or groupings of such persons (consortia) may apply.
A consortium may be a permanent, legally-established grouping or a
grouping which has been constituted informally for a specific tender
procedure. All members of a consortium (i.e. the leader and all other
partners) are jointly and severally liable to the contracting authority.
The participation of an ineligible natural or legal person (as per item
11) will result in the automatic exclusion of that person. In particular,
if that ineligible person belongs to a consortium, the whole consortium
will be excluded.
13. Number of applications: No more than one application can be
submitted by a natural or legal person (including legal persons within
the same legal group) whatever the form of participation (as an
individual legal entity or as leader or partner of a consortium
submitting an application). In the event that a natural or legal person
(including legal persons within the same legal group) submits more than
one application, all applications in which that person (and legal persons
within the same legal group) has participated will be excluded.
14. Shortlist alliances prohibited: Any tenders received from tenderers
comprising firms other than those mentioned in the shortlisted
application forms will be excluded from this restricted tender procedure.
Shortlisted candidates may not form alliances or subcontract to each
other for the contract in question.
15. Grounds for exclusion: As part of the application form, candidates
must submit a statement to the effect that they are not in any of the
exclusion situations listed in Section 2.3.3 of the Practical Guide to
contract procedures financed from the general budget of the European
Communities in the context of external actions (available from the
following Internet address: http://europa.eu.int/comm/europeaid/
index_en.htm).
16. Subcontracting: Since the assignment requires local/regional
expertise, subcontracting of local and/or regional firms will be allowed.
No more than 30 % of the contract value may be subcontracted. However,
subcontracting is only allowed with non-shortlisted firms and only on
condition that the tender explicitly states that the proposed
subcontractor is the sole party contractually liable.
17. Number of candidates to be shortlisted: On the basis of the
applications received, at least 4 and at most 8 candidates will be
invited to submit detailed tenders for this contract.
Provisional timetable
18. Provisional date of invitation to tender: January 2006.
19. Provisional commencement date of the contract: March 2006.
20. Initial period of execution and possible extension of the contract:
24 calendar months.
Selection and award criteria
21. Selection criteria: The following selection criteria will be applied
to candidates. In the case of applications submitted by a consortium,
these selection criteria will be applied to the consortium as a whole:
1) Economic and financial standing of candidate (based on item 3 of the
application form):
- the average annual turnover over the last 5 years, of the candidate
must exceed EUR 1 000 000,
- the averages of cash and cash equivalents at the beginning and end of
year are positive.
2) Professional capacity of candidate (based on items 4 and 5 of the
application form):
- the candidate has a professional certificate appropriate to this
contract, such as charted memberships of appropriate professional bodies,
- the candidate has at least 10 professional staff members currently
working in fields relevant to this contract, and
- at least 20 % of all the staff working for the candidate this year in
fields related to this contract are permanent staff.
3) Technical capacity of candidate (based on items 5 and 6 of the
application form):
- the candidate has worked successfully on at least 1 project related to
rural development, with a budget of at least that of this contract, in
the past 3 years.
If more than 8 eligible candidates meet the above selection criteria, the
relative strengths and weaknesses of the applications of these candidates
must be re-examined to identify the 8 best applications for the tender
procedure. The only factor which will be taken into consideration during
this re-examination is:
1) suitable experience on similar projects in the region.
22. Award criteria: As specified in the tender dossier annexed to the
letter of invitation to tender which will be sent to shortlisted
candidates.
Application
23. Deadline for receipt of applications: Tuesday 3.1.2006 (12.00)
Guyana local time (16.00) GMT.
Any application received after this deadline will not be considered.
24. Application format and details to be provided: Applications must be
submitted using the standard application form (available from the
following Internet address: http://europa.eu.int/comm/europeaid/
index_en.htm) whose format and instructions must be strictly observed.
Any application which does not observe these provisions will be
automatically eliminated. Any additional documentation (brochure, letter,
etc.) sent with an application will not be taken into consideration.
25. How applications may be submitted: Applications must be submitted in
English exclusively to the Secretariat of the Caribbean forum:
- either by recorded delivery (official postal service), of one (1)
original and three (3) copies to:
Attn: Dr Lolita Applewhaite, Deputy Secretary General, Secretariat of the
Caribbean Forum, 28 Bel Air Avenue, Lamaha Gardens PO Box 101386,
Georgetown, Guyana. Tel. (592) 227 79 86. Fax (592) 227 79 85. E-mail:
cariforum@solutions2000.net,
- or hand-delivered (including courier services) directly to the Project
Management Unit in return for a signed and dated receipt to:
Attn: Dr Lolita Applewhaite, Deputy Regional Authorising Officer,
Secretariat of the Caribbean Forum, 28 Bel Air Avenue, Lamaha Gardens,
Georgetown, Guyana. Tel. (592) 227 79 86. Fax (592) 227 79 85. E-mail:
cariforum@solutions2000.net.
The contract title and the publication reference (see item 1 above) must
be clearly marked on the envelope containing the application and must
always be mentioned in all subsequent correspondence with the contracting
authority.
Applications submitted by any other means will not be considered.
26. Operational language: All written communications for this tender
procedure and contract must be in English.
27. Additional information: Not applicable.
28. Date of publication of contract forecast: 27.10.2005.
29. Legal basis: - Cotonou Partnership Agreement between the ACP States
and the EC and its Member States of 23.6.2000 (OJ L 317, 15.12.2000),
- Decision 2/2002 of the ACP-EC Council of Ministers of 7.10.2002 (OJ
320/1, 23.11.2002) adopting the general regulations, general conditions
and procedural rules on conciliation and arbitration for works, supply
and service contracts financed by the European Development Fund (EDF).








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